Web-entrance application procedures for higher education in Greece

1. Session 1.1b Web-entrance application procedures for higher education in Greece Dr Panagiota Dionysopoulou Ministry of Education, Religious Affairs, Culture and Athletics (Greece)

2. Outline of presentation 1 Greek educational system 2 The need to apply CAF 3 The results of CAF 4 The innovation 5 Perspectives for further development

3. 1. Greek educational systemLevels of Education in Greece 1st Grade “Primary” (from 5 to 12 years old) 2nd grade “Secondary” (from 12 to 18 years old) Lower grade “gymnasio”(12-15 years old) Upper grade “lyceio”( 16-18 years old) 3rd grade “Higher Education” (18+ years old) Universities (A.E.I.) Technological Educational Institutes (A.T.E.I.)

4. Access to Higher education Secondary education Higher Education Involves a range of procedures all supervised by 3 Directorates of the Ministry

5. Project's “Entrance examinations’ to Higher Education” supervision The Directorate of Organizing and Conducting Examinations The Directorate of Information Systems’ Infrastructure The Directorate of Software Development

6. The strategic objectives of the project “Entrance examinations to Higher Education” To provide to all students with: comprehensive, trustworthy, reliable admission services correct and valid information

7. Facts and figures before the initiative

8. Access to all services before the innovation Appplication process -of general categories -of the special case categories 170 working groups located in the educational Directorates of the country sent all documentation to the Ministry Manuscript application to one of the 4 working grours located in the Ministry The three Directorates were responsible of the analysis of data and the announcement of the results.

9. 2. The need to apply CAF • long procedures • large amount of documents • delays/complaints • high cost

10. 3. The results of CAF Scores of CAF applied in 2009 at the Directorate of Organizing and Conducting Examinations

11. Interpretation of score main results Success in managing transparent and reliable exams Criteria 2.4, 3.1, 4.2, 4.3, 4.4 Effective management procedures Criteria 1.2, 2.2, 4.3, 4.5, 5.1, 5.3,9.1, 9.2 Need for better management and policy-making Criteria 3.1, 4.2, 5.2, 5.3 Need for reducing costs Criteria 1.2, 2.2, 4.3, 9.1

12. The lessons we learnt from CAF Need for widening e-procedures Need for implementing management by objectives Need for strengthening partnership.

13. The innovation emerged by The results of CAF The recommendations of CAF participants The co-operation between the 3 Directorates responsible for the Exams The former Vice Minister’s (Prof. Ioannis Panaretos) initiative

14. 4. The innovation The new tool “Web-entrance application procedures for Higher Education in Greece” initiated a new era for the Ministry of Education.

15. The new tool targeted on

16. Benefits achieved Screenshot of the mechanism captcha

17. Benefits of the innovation as regards

18. Web access after the innovation Screenshots of the interface of the application of general categories Screenshot of personal data Screenshot of the starting page of the application

19. Web access after the innovation Screenshots of the Interfaces of the applications of Greek students from abroad of foreign applicants of applicants with special ailments

20. Web access after the innovation Screenshot of the display of the abridgment of the applicant Screenshot of the form of Departments in preference number

21. OUTLINE OF THE TOTAL PROCEDURES

22. 5. Perspectives/further development

23. Key areas of investment

24. Thank you for your invitation, dear organizers, your attention dear participants, for your support, dear national representatives. On behalf of the Greek delegation: Dr. Panagiota Dionisopoulou, Head master of the Quality and Efficiency Directorate Greek Ministry of Education, Religious Affairs, Culture and Athletics yoldi@minedu.gov.gr +302103443047

25. Thank you all!