PERSONNEL SECURITY PROGRAM

1. PERSONNEL SECURITY PROGRAM ACofS, Security HQ USAINSCOM Fort Belvoir, VA 22060-5246

2. PERSONNEL SECURITY PROGRAM • What are we are going to tell you? • Review the Personnel Security Process from the point where you are notified a soldier is coming, to his/her departure or retirement. • Along the way, we will discuss: • Expediting clearance actions • All the forms involved • What records need to be maintained • How to sort records

3. PERSONNEL SECURITY PROGRAM This is Important Work “Because the government is so completely dependent on cleared personnel to safeguard classified information, the personnel security system is at the very heart of the government’s security mission. Without adequate personnel screening, the rest of the security mission would be a worthless facade and a waste of resources... ...the personnel security system will remain the centerpiece of the Federal Security System...” DoD/DCI Joint Security Commission Report, Redefining Security, 28 Feb 94.

4. PERSONNEL SECURITY PROGRAM Definition: The process by which the trustworthiness of persons to handle classified materials is determined. Purpose: To protect the national security interests of the United States by ensuring the reliability and trustworthiness of those to whom information vital to those interests is entrusted. Principal Objective: To ensure that only eligible individuals are given access to classified information or materials and to ensure that those individuals remain suitable for continued access to classified information or material.

5. PERSONNEL SECURITY PROGRAM • The “Clearance” • Clearance: official affirmation of trust awarded an individual based on a favorably completed investigation. [“The license to grant access”] • level of access is determined locally [Commanders control]. • Clearance and access are different . • having a clearance does not require that access be granted.

6. PERSONNEL SECURITY PROGRAM • The “Clearance” • Interim Clearances: • Commanders may grant provided the investigative requirements of AR 380-67, para 3-400 and 3-401 are met. • Commanders may not grant access to SCI! • Final Clearances: • granted by US Army Personnel Central Clearance Facility (CCF).

7. PERSONNEL SECURITY PROGRAM Get a Life! • Three “lifespans” concern us: • Investigation - It lives for five years, except during a moratorium. • Clearance - It lives as long as the investigation is considered alive or “valid”; but it can be killed - by derogatory information before the investigation lapses. • Access - Local commanders create and destroy at will; based on the needs of the organization. The life of your access depends on “Need to Know”.

8. PERSONNEL SECURITY PROGRAM • Incoming Soldiers • 1. Talk to your S1 to find out who is coming and when. • 2. Determine where the soldier is currently assigned. • 3. Appoint a sponsor. Ensure that a welcome letter is sent to soldier and include clearance information and your telephone number. • 4. Contact the soldier and the losing unit security office. • Call / write / FAX G2 to check clearance status of incoming personnel (OCONUS units). • Bottom Line - identify all incoming personnel. Never let someone arrive unless you know their clearance status in advance.

9. PERSONNEL SECURITY PROGRAM Incoming Soldiers • If they are cleared and SCI eligible: • Request Green Mailer/DA Form 873 from CCF [via message or by DA Form 5247-R (fax or mail)]. • Request a TIS from the losing unit [if still at unit] or request report of de-brief (if departed from unit). • Call CCF for verbal authorization to indoctrinate (if soldier arrives with no notice). • Call or e-mail G2 if you need assistance. • Phone: (703) 428-4376 or DSN 328-4376 • E-mail: ldlowri@inscom.army.mil

10. PERSONNEL SECURITY PROGRAM Incoming Soldiers • Transfer-In-Status [TIS]:process by which an SCI indoctrinated person moves from one assignment to another without being de-briefed. Individuals with waivers are exception, unless in CMF 33 or 98. • Process: • Gaining command requests the losing command initiate a TIS. • The losing command completes action with formal message. • A message may be sent by losing command to ask if individual will need SCI access at new station, if the gaining command doesn’t request.

11. PERSONNEL SECURITY PROGRAM Incoming Soldiers If a soldier arrives without a clearance: 1. Submit PSI packet via EPSQ to DSS or OPM immediately . 2. Check block 6 of DD Form 1879 for advance notice of NAC results (for DSS cases). 3. If individual had a NAC before and it is less than 5 yrs old, submit compelling need request to CCF quickly. 4. Otherwise, wait until NAC is completed, then submit compelling need to CCF, by most expeditious means. 5. If you do not receive advanced notification of NAC closure, call CCF or the G2.

12. PERSONNEL SECURITY PROGRAM Submitting Requests for Investigation • All civilian personnel initial investigations and periodic re-investigations (PRs) are submitted to OPM using a hard copy of the EPSQ or the SF86 and the OPM cover sheet. Send packages to: • U.S Office of Personnel Management • Federal Investigations Processing Center • P.O. Box 618 • 1137 Branchton Rd. • Boyers, PA 16018-0618 • All military and contractor personnel submit EPSQ packages to DSS. All DSS cases must be submitted electronically.

13. PERSONNEL SECURITY PROGRAM • Periodic Re-Investigations (PRs) • Submit before the 5 year mark of the investigation date, but not before the 4 ½ year point! • Packages are submitted to DSS (EPSQ electronically) or to OPM (EPSQ hard copy) as appropriate.

14. PERSONNEL SECURITY PROGRAM • Verification Of Data • Prior to submission of initial investigation packet to DSS or OPM verify: • Citizenship of individual, date and place of birth. • Most recent claimed education. • Education may be verified through: personnel records, data bases, or diploma. • For DSS cases: If you cannot verify, indicate so in item 18 of DD Form 1879. • For OPM cases: Complete the education block on the OPM cover sheet.

15. PERSONNEL SECURITY PROGRAM • Spouse National Agency Check/ • Local Agency Check (NACLC) • A NACLC on the employee’s spouse/cohabitant is part of an SSBI. • If marriage/cohabitation occurs to foreign national: • Initiate NACLC on the spouse/cohabitant; • Send SF 86 and DD Form 1879 to CCF; • CCFwill submit packet to DSS and notify the command of continued eligibility or ineligibility for a clearance. • If marriage occurs to US Citizen subsequent to SSBI, the NACLC is conducted during the next PR investigation.

16. PERSONNEL SECURITY PROGRAM • Non-Disclosure Agreements (NdAs) • Legally binding agreement required prior to actual access to classified information. • SF 312 (Collateral); SF 1847-1 (SCI); DD 2836 (SAP); Form 4414 (HCS). • Records: • SF 312 - send to: • Enlisted personnel: Commander, U.S. Army Enlisted Records & Evaluation Center, ATTN: PCRE-FS, Fort Benjamin Harrison, IN 46249-5301. • Officers: U.S. Total Army Personnel Command, ATTN: TAPC-MSR, Alexandria, VA 22332-0400.

17. PERSONNEL SECURITY PROGRAM Non-Disclosure Agreements (NdAs) • Records (Cont’d): • SF 312 (cont’d): • Civilians: original form retained in the official personnel file. • SF 1847-1: forward original forms to G2 monthly in alphabetical order with a typed cover memorandum listing all names in alphabetical order. • DD 2836 (SAP): varies according to program; check with the individual Program Security Manager (PSM). • Form 4414 (HCS):file the original form in the individual’s local security file.

18. PERSONNEL SECURITY PROGRAM SCI Access Management • No “formal” billet structure required - informal justification (written) suffices. • “B” justifications forwarded to INSCOM - specific format required. • Numbering Required for Administration • Numbering System - 20XXSSSSS • 20 = INSCOM / XX = MSC / SSSSS unit assigns • Annual SCI Access Report required IAW AR 380-28.

19. PERSONNEL SECURITY PROGRAM • Reporting Adverse Information • Credible derogatory information outlined in AR 380-67 and DoD 5200.2-R. • Report information on both cleared and uncleared personnel to CCF via DA Form 5248-R. • Always include the commander’s recommendation and fully support reasoning in writing. • Reporting derogatory information does not always mean the individual will lose his/her clearance.

20. PERSONNEL SECURITY PROGRAM Suspension of Access / Revocation of Clearance • Access: • Controlled by Commanders. • Suspensions can be done locally with sufficient reason (in writing) and may not exceed 90 days without CCF’s consent. • Clearance: • Revocation actions controlled by CCF. • Always a formal process - written notification by CCF. • Individual’s right of appeal.

21. PERSONNEL SECURITY PROGRAM • Process of Revocation • Steps: • Individual receives a Statement of Reason from CCF stating CCF’s intention to deny clearance. • Individual has the opportunity to refute / mitigate this letter. • CCF responds with either reinstatement or a Letter of Denial of Security Clearance. • The individual has a right to appeal the decision (details on the next slide).

22. PERSONNEL SECURITY PROGRAM • Letter Of Denial - Individual’s Rights • Right of appeal/personal appearance before an Admin Judge. • personal appearance scheduled (~30 days); • individual may be represented by counsel (own expense); • only appellant & lawyer permitted at hearing; • individual may make oral presentation and present documents relevant to the case. • The judge generally forwards a written recommendation to the Personnel Security Appeals Board (PSAB) within 30 calendar days. • PSAB renders decisions ~ notifies CCF ~ notifies the individual of the results.

23. PERSONNEL SECURITY PROGRAM • Program Management Issues • Investigative Dossiers • Foreign National Contacts • Foreign Travel • Visit Certifications • Record Keeping • Debriefs/Retirements/Out Processing

24. PERSONNEL SECURITY PROGRAM • Investigative Dossier Requests • Individuals may request their investigative dossier under the Freedom of Information Act. • full name, SSN, DOB & POB must be provided; • signature must be notarized by a Commissioned Officer. • Request should be sent to: • U.S. Army Intelligence and Security Command • Freedom of Information/Privacy Office • Attn: IAMG-CIC-FOI/PO • Fort George G. Meade, MD 20755-5995

25. PERSONNEL SECURITY PROGRAM • Foreign National Contacts • Reporting of foreign contact is usually restricted to identifiable exploitation attempts, such as an individual being approached by a person attempting to gain unauthorized access to classified information. • Routine reporting of incidental foreign contacts is not normally required. • See AR 380-67 for specific guidance.

26. PERSONNEL SECURITY PROGRAM • Reporting Foreign Travel • Report foreign travel (unofficial and official). • AT/FP training is required prior to PCS, TDY, or leave orders outside the U.S. and its territories or possessions. • Maintain a record of travel dates and countries visited. • DoD Foreign Clearance Guide (FCG) 4500.54-G, 5 Feb 94 • Department of State travel advisories available on the web. • Area clearance required from US authorities for visits to certain areas. • No Restrictions, but keep records for your next PR.

27. PERSONNEL SECURITY PROGRAM • Visit Certification Policy • Passing clearances to another location: • The authorized DI/Trigraphs of SI/TK/G/B/HCS are unclassified. • The fact of COMINT categories is unclassified. • However, SSNs are protected under the Privacy Act and are For Official Use Only. Use secure transmission whenever possible (see AR 380-5, Chapter 5).

28. PERSONNEL SECURITY PROGRAM • Record Keeping • Individual personnel files: • - Green mailer/TIS message/debrief message • - Copy of DA Form 873* • - DD 1847, SCI indoctrination memorandum • - Visit/Perm Certifications • - Adverse information (if any) • - Foreign contact/travel information • - Security education/training records • Master personnel list/record with age of investigations.

29. PERSONNEL SECURITY PROGRAM • Debrief / Retirement / Out-Processing • Cancel visitor/perm certifications pertaining to the debriefed individual. • NdA Disposition: • - Sign DA Form 2962, Security Termination Statement and retain for 2 years. When this form is signed, access ends. • - Remind individual of the on-going responsibility to protect national security information. • Administrative Debrief

30. PERSONNEL SECURITY PROGRAM A Final Word • We love nothing more than preventing needless time lost for the lengthy clearance process. • Never let a soldier arrive without a clearance or having initiated an investigation. • When you have problems ask for our help.

31. PERSONNEL SECURITY PROGRAM Important Contacts • G2, Personnel Security: • Mr. Luther D. Lowrie • DSN 328-4376/Com 703-428-4376 • E-mail U: ldlowri@inscom.army.mil • S: ldlowri@inscom.army.smil.mil • CCF Customer Service: 622-7613/2316 • AF Adjudication Facility: 969-2253/2001 • Navy DONCAF: 288-8880 • Defense Investigative Service Operations Center, Columbus, OH - 1-888-282-7682

32. PERSONNEL SECURITY PROGRAM ARE THERE ANY QUESTIONS? ACofS, Security is a Service Organization.