Joint Operations Facility Brazil
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Joint Operations Facility Brazil. Jorge Chediek UN Resident Coordinator. September, 2014. BOS Project Brazil. Joint Operations Facility ( JOF ). JOF. Areas: Procurement HR ICT Travel. BOS. Business Unit f or common operations. Cost effectiveness Quality assurance

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Joint operations facility brazil

Joint Operations Facility Brazil

  • Jorge Chediek

  • UN Resident Coordinator

September, 2014


Joint operations facility brazil

BOS Project Brazil

Joint Operations Facility (JOF)

JOF

  • Areas:

  • Procurement

  • HR

  • ICT

  • Travel

BOS

  • Business Unit

  • for common operations

  • Cost effectiveness

  • Quality assurance

  • Economy of scale

  • QCPR 67/226

  • ↓ duplication of functions

  • ↓ admin. and transaction costs

JOSC

Other observer UN entities:

FAO/ PAHO-WHO / UNICEF /WFP


Joint operations facility brazil

BOS Project Brazil

Milestones

JOF

go live

Phase 1:

scoping and mapping

Phase 2:

solution design

Phase 3:

transition

May 2013

Feb. 2014

Aug-Dec. 2014

Dec. 2012

May 2014

Jul. 2014

Jan. 2015

  • QCPR 67/226

  • UNCT Brazil willingness to engage in BOS

  • Agreement on BOS pilot project in Brazil

  • 1st Mission UNDG/HCLM

  • Project Coordination and Project Assistant recruited

  • 2nd Mission UNDG/HCLM

  • JOF (4 areas prioritized)

  • JOSC’s creation

  • Project Directors

  • BOS Facilitation Team

  • JOSC monthly meetings

  • Implementation of actions: procedures, structure and staffing


Joint operations facility brazil

Joint Operations Facility

Service Lines

  • Procurement

  • Conference and Event management

  • Communications

  • Publishing

  • ICT procurement

  • Small Value procurement

  • ICT

  • Helpdesk

  • Videoconferencing

  • Printing

  • Local software solutions/ development factory

  • Travel

  • Staff travel

  • Non UN staff

  • HR

  • Recruitment and selection

  • Contracting

  • Staff development/ Common training

  • Over 470 contracts managed:

    • 35% National staff

    • 4% International staff

    • 61% SC, SSA, IC, UNV, Intern, etc.

  • Over 17k travel tickets

  • Exceeding USD 21M

    • (not counting transaction fees and other services)

  • Over 370 internal ICT users

  • USD 650K annually

  • Over 2.4k processes in 30 categories

  • Exceeding USD 88.8Kprocured

* Information of partnering Organizations (2012)


Joint operations facility brazil

Joint Operations Facility

Work Plan (26 Sept. 2014)


Joint operations facility brazil

Joint Operations Facility

Additional Resources Required

  • UNDG/HLCM HR Specialist

    • 45d (October/November, 2014)

  • UNDG/HLCM Procurement Specialist

    • 20d (November, 2014)

  • Local Procurement Consultant

    • 20-30d (September/October, 2014)

    • ERPs interoperability

    • Financial resources

    • UMOJA


Joint operations facility brazil

BOS Project Brazil

Cost-Benefit Analysis (CBA)

  • As highlighted in the last JFBO-N meeting (June), the CBA approach and methodology for Brazil would be drafted by UNICEF to be discussed next JFBO-N meeting (September).

  • Proposal:

    • UNCT Brazil participation in the discussions in devising the CBA methodology for the BOS in Brazil.

    • Use of different approaches and methods to enable a linkage between the partnering and non-partnering agencies under the JOF.


Joint operations facility brazil

  • THANK YOU!


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