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Pupil Services

Student Health and Human Services Pupil Services. Teaching and Reinforcing Attendance Attendance & Enrollment Superintendent Update. Pupil Services. LOCAL DISTRICT SOUTH. November 2016. Objectives. LAUSD 2016-17 Attendance Goals Attendance Data Overview 2015-16 Year-End Attendance

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Pupil Services

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  1. Student Health and Human Services Pupil Services Teaching and Reinforcing Attendance Attendance & Enrollment Superintendent Update Pupil Services LOCAL DISTRICT SOUTH November 2016

  2. Objectives • LAUSD 2016-17 Attendance Goals • Attendance Data Overview • 2015-16 Year-End Attendance • 2016-17 Year-to-Date Attendance • Strategies, Tools and Resources to promote attendance • Next Steps

  3. LCAP Attendance Goals 2016-17 • 2015-16 Goals: • 71% (96% or higher) • 10% (Chronic) The 2016-17 District attendance goal is for: • 73% of students to maintain an attendance rate of 96% or higher throughout the school year • Less than 11% of students to be chronically absent (missing 9% or more of the school year)

  4. Understanding the LCAP Attendance Goal For students who attend the entire 180-day school year: • Students cannot miss more than 7 days all year to maintain Proficient/Advanced Attendance (96% or more) • Students who miss 15 days or more are considered chronically absent.

  5. Understanding the LCAP Attendance Goal (continued) • To maintain Proficient/Advanced Attendance, students may miss no more than 1 day for every 25 days enrolled. See Tool #1 Handout *Please note that these breakdowns apply to students who have been enrolled continuously since the first day of school. Students who enroll late will have fewer days of instruction, and must therefore miss fewer days of school to maintain a 96% attendance rate. How many days can a student miss to still be considered as having Prof/Adv attendance by the end of November?

  6. Importance of Attendance Submittal • Student attendance defaults to “Absent” if attendance is not submitted • We are reporting lower attendance because of this rule. • Schools are not changing absences to tardies: • Ensure students who are arrive late to class are changed from Absent  Tardy • In order for attendance to be submitted, staff must click “Submit Attendance” and “OK” to certify

  7. Attendance Data Attendance Tools and Resources

  8. Attendance Submittal Rate by Local District, Cumulative through October 2016 GOAL: 100% submittal For additional information and resources regarding attendance submittal visit http://achieve.lausd.net/Page/10104 - a the Pupil Services webpage • Source: LAUSD Ad Hoc Report • Monthly Data YTD thru October 31, 2016

  9. LD South Monthly Attendance 2-Year Comparison Year-to-Date • Source: MiSiS • Monthly Data YTD 2-Yr Comparison thru October 31, 2016

  10. Attendance Bands by Local DistrictCumulative Year-End (2015-16): 71% Prof/Adv Target Proficient/Advanced LCAP TARGET= 71% • Source: MyData • Cumulative Data Year-End 2015-16

  11. Attendance Bands by Local DistrictCumulative Year-End (2015-16): 10% Chronic Abs Target Chronic Absences LCAP TARGET= 10%% • Source: MyData • Cumulative Data Year-End 2015-16

  12. Attendance Bands by Local DistrictCumulative YTD thru October 2016 Chronic Absences LCAP TARGET= 11%% Proficient/Advanced LCAP TARGET= 73% • Source: MyData • Cumulative Data YTD 2016-17

  13. District-Wide Attendance Bands by Grade Level Cumulative YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% • Source: MyData • Cumulative Data YTD 2016-17 Thru October 31, 2016

  14. Local District South Attendance Bands by Grade Level Cumulative YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% • Source: MyData • Cumulative Data YTD 2016-17 Thru October 31, 2016

  15. Local District South Attendance Bands by Language Classification Cumulative YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% N = 43,422 N = 6,483 N = 22,804 N = 18,083 • Source: MyData • Cumulative Data YTD 2016-17 Thru October 31, 2016

  16. Local District South Attendance Bands Comparison by Poverty Indicator YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% N = 59,601 N = 31,298 • Source: MyData • Cumulative Data YTD 2016-17 Thru October 31, 2016

  17. Local District South Attendance Bands Comparison by Foster Youth Population YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% N = 90,899 N = 1,638 • Source: MyData (LAUSD count includes Foster youth) • Cumulative Data YTD 2016-17 Thru October 31, 2016

  18. Looking ahead: District-WideNOVEMBER 2015 Full Day Absence Counts • Source: MyData • Daily Absences 2015-16

  19. Looking ahead: District-WideDECEMBER 2015 Full Day Absence Counts • Source: MyData • Daily Absences 2015-16

  20. Attendance Strategies (Teach and Reinforce)

  21. Plan for Attendance Attendance & Dropout Prevention PlanSafe School Plan: Chapters 5b and 7 • Ensure procedures are in place for all categories • Communicate your clear attendance and tardy policy regularly with staff, students, parents using a variety of methods (phone, assemblies, meetings, bulletin boards, newsletters, etc.) • Promote staff and student attendance with incentives • Intervene with students and staff as necessary to minimize absences

  22. Attendance Improvement Tools and Resources Attendance Tools and Resources

  23. Communicate Attendance Expectations • See Tool #2 “Parent/Guardian Sample Letter” and Tool #3 “Sample Newsletter”:

  24. Ensure Accurate Attendance-Taking • Ensure 100% attendance submittal by all teachers. • Run ANS reports twice daily (e.g., 9:30 am and 3 pm). • Remind staff by PA, phone, memo from administrator (on MiSiS from ANS Report) • See Tool #4 “Attendance Strategies” Tool for teacher memo: MISIS TEACHER MEMO RE: ANS Memo reads: “The system is showing that attendance records below are incomplete or have not been submitted on the specified dates…” Choose YES on “Print Teacher Memo”

  25. Ensure Accurate Attendance-Taking (continued) • Run Discrepancy report twice daily (secondary schools) • Ensure records are updated • Tardies (change absences to tardies) • L-out on last date of attendance • Enter appropriate absence codes, clear absences • SAA reviews Student Monthly Attendance Summary Report (SMASR) at least monthly for errors • See Tool #5 “Attendance Submittal Memo Sample” Tool for teacher memo: SAMPLE TEACHER MEMO

  26. Prevent Absenteeism • Remind staff and students that attendance is mandatory, especially on dates with high absenteeism: • Friday, November 18 and Monday, November 28 (Day before and after the Thanksgiving break) • Friday, December 16 and Monday, January 9 (Day before and after the Winter break) • Friday, January 13 and Tuesday, January 17 (Day before and after MLK Holiday) • Friday, February 17 and Tuesday, February 21 (Day before and after President’s Day) • Friday, April 7 and Monday, April 17 (Day before and after Spring Recess)

  27. Prevent Absenteeism (continued) • Use PA announcements, letters and/or Blackboard Connect messages to all parents and staff during holidays • See Tool #6 “Sample Blackboard Connect & PA Messages”:

  28. Prevent Absenteeism (continued) • Ensure teachers schedule rigorous lesson plans and activities for students every day, but particularly on dates adjacent to days off. • Ensure teachers promote class attendance every day, even during the days before and after the holidays. • Schedule exams and finals through the last day before the break. • Prevent tardies with engaging, or required activities early in the day or period • See Tool #7 “Sample Teacher Memo for Importance of Attendance DURING HOLIDAYS”:

  29. Promote Attendance through Incentives • Schedule special events and attendance incentive activities on the last day before a break or first day after a break. • Promote attendance for all students with 100% during November and/or December with an incentive. • See Tools 8, 9, 10 “Examples of Holiday flyers and incentives” Tool for students and parents:

  30. Additional Resources • Local District Pupil Services field office • http://www.pupilservices.lausd.net • Attendance Works: http://www.attendanceworks.org/ • Absencesaddup.org: https://youtu.be/M8SIX2o2N1c

  31. Local District Data Reports Attendance Tools and Resources

  32. Attendance High & Low Flyers: Month of October • High Flyers and Low Flyers include: • Attendance Submittal rates • Attendance • Chronic Absence

  33. Data Report A: Student Attendance Submittal Rates and LCAP Attendance Metrics • Shows Attendance Submittal rates, Chronic Absence, 96% Attendance • Schools in RED: • Schools without 100% Submittal • Schools not meeting the LCAP goals • Report can be sorted by Director and by Operations Coordinator Attendance Submittal Calculation: Actual Attendance Submittal Possible Attendance Submittal

  34. Data Report B: ATTENDANCE BY LOCATION BY MONTH, 2 YEAR COMPARISON • Compares Attendance by Month & Cumulative Attendance through October (2015-16 vs. 2016-17) • Identifies the Difference in Attendance rates for the month

  35. Data Report C: 96% Attendance • Shows Cumulative Attendance Goal Rates (96% and above) • 2016-17 • 2015-16 • Difference 2015-16 vs. 2016-17 • Identifies the difference from the LCAP Goal of 73% • Includes the # of students and total Enrollment

  36. Data Report D: 91% (Chronic Absence) • Shows Cumulative Attendance Goal Rates (11% or lower) • 2016-17 • 2015-16 • Difference 2015-16 vs. 2016-17 • Identifies the difference from the LCAP Goal of 11% • Includes the # of students and total Enrollment

  37. Data Report E: 5 Attendance Bands • Shows the Percentage AND Number of students in each of the 5 Attendance Bands

  38. Data Report F: Estimated ADA Revenue Loss • Shows Revenue Lost by month with comparison between 2015-16 vs. 2016-17

  39. Data Report G: Revenue Lost by Location by Month (2-Year Comparison) • Shows Revenue Lost by School for each month and cumulative • Compares Revenue Lost from 2015-16 vs. 2016-17

  40. Next Steps Attendance Tools and Resources

  41. Next Steps: Supporting Local Disticts • An email will be sent with a link to the November Local District reports, PowerPoint, and tools/resources by today • Data reports will be available on a monthly basis • Meetings with each Local District Superintendent will be scheduled with Pupil Services to discuss LD specific data

  42. “To ensure that all LAUSD students are enrolled, attending, engaged, and on-track to graduate” Pupil Services (213) 241-3844 www.pupilservices.lausd.net

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