School Data & Test Coordinators

1. School Data & Test Coordinators Data-Driven Decision Making Inquiry Cycle February 5, 2019 Meeting Gerri M. Marshall, Ed. D.

2. SDTC Meeting Norms • It’s winter stipend time • Complete DeSSA trainings: • Security 26402 • Smarter Interim 24649 • ELA/Math Smarter Test Admin24246 • Sci/SS Pearson Test Admin27306 • Enter stipend amount into DSC • Get PAID • Respect time and others • Remain solution-focused • Respect confidentiality • Meeting norm accountability: Silent hand signal to correct a problem

3. General Updates Participation, Trainings

4. Interim Assessment Blocks: AIRWAYS

5. Participation • Last 2 weeks of window: 2019 ELA/Math for make ups • Next year include Sci/SS • New Students- not if entry date is in last two weeks of the window (check DELSIS, check with office) • Participation plan if below 95% • So if falling there do Sci/SS earlier this year (high school especially) • DOE Guidelines shared in October, available at DOE’s website https://www.doe.k12.de.us/Page/3616 • ACCESS added to Participation policy • Social Studies added to Administration policy • https://www.doe.k12.de.us/cms/lib/DE01922744/Centricity/Domain/111/DeSSA%20Administration_Policy%2012-5-2018.pdf • Exemptions (handout, also on STC intranet page) • Procedure FAX with cover

7. Trainings

9. Test Security New Staff, Procedures, Signed Verification after School Training

11. Red Clay Test Security • Red Clay DeSSA Test Administration and Security Guidelines and Procedures • Part of School Training (copies provided) • Directions for Administering • Copies provided • Cell phone policy • School newsletter and Automated Calling system • Sample Provided • Shredding bins • Share print out of accommodations/designated supports with TAs • Check conditions day of testing

12. Red Clay Test Security • Improprieties & Irregularities (reopen, reset, grace period extension, segment permeability) • TA tells STC (if accom/desig supports need to be correct school does that) • STC submits district google form which notifies DTC • STC collects and emails statements from TA and student(s), if applicable • DTC submits KACE (DOE Help Desk Ticket) • Breach • Call office • If Gerri out of office, send her an email to call you. Provide contact number.

13. Red Clay Test Security Following Slides provided in case school wants to use them in their training (repeated from October’s test coord meeting)

14. Red Clay Test Security • Red Clay DeSSAGuidelines and Procedures (printed copies, available on intranet • NEW- Each school is required to have each person receiving school training sign verification • STC or Administartor assigned to testing must scan the signed verification to Gerri Marshall, indicating all test administrators have been trained • DUE April 1, 2019

15. Secure Testing Environment Provide visual barriers or adequate spacing between students Ensure no student can be distracted by another’s test Generally considered to be about 4 feet between each student Student seating in rows Comfortable writing/working surface

16. Secure Testing Environment For all DeSSA assessments … General rule is no instructional materials, for any content area, during testing (even for content areas outside of the area being tested) Encouraging materials may remain posted To prevent misinterpretation of what is “encouraging,” DOE recommends removing everything.   However, if a school wishes to have encouraging posters, the examples below would be acceptable.   poster of classroom expectations or the school pledge a welcome sign near the door “mindfulness” posters

17. Student Coaching • Providing a student with any type of assistance that may affect how a student responds • Includes both verbal and nonverbal cues Examples: • Interpreting, explaining, or paraphrasing the test items or prompts • Asking students to re-consider a particular response • Leading students through instructional strategies • Requiring students to show their work

18. Personally Identifiable Information (PII) Security begins with protecting a student’s unique identify information, known as PII. School personnel may not share or transfer PII with anyone by email, in any electronic device, or in any other documents, either internally or to outside agencies. This includes sending a student’s state ID code through email. Test administrators may not share a student’s accommodations or PII on a screen in a classroom visible to other testing students. These actions are test security incidents reportable to the Department of Education.

19. Sharing DeSSA Scores with Students • No student scores should be written down or posted (such as in Home Access or Schoology). • No data should be printed and shared with the public. • Scores should only be shared verbally since the scores are embargoed and considered preliminary until mid-August. • Educators may use the following language to VERBALLY share DeSSA scores with students: Congratulations your preliminary test results show you (met your goal, scored a 3 or 4). Your final scores will be mailed to you this summer. We are proud of you. • Districts may create their own policy to embody the above language or further restrict the sharing of scores.

20. Testing Sign

21. Test Process/Procdures/Security Issues Test Administrators should: • Contact Test Coordinator or Building Administrator • Provide a written statement about what happened (email is fine) • If an interview is needed, test administrators will be notified • DOE’s Test Security Manual https://de.portal.airast.org/core/fileparse.php/2667/urlt/DeSSA-Test-Security-Manual-11-28-18.pdf

22. Test ITEM issues • Use IF you have a concern about the functionality or content of a test question. • Your STC will get this information to the test vendor. • These are not for student level issues or for issues the district or state needs to act upon.

23. Accommodations & designated supports RC Procedures, Unique Accom, Printing individual accom/designated supports from TIDE

24. Reminder of Procedures • English Learners • General Education Students receiving support (RTI, PST) • Human Interpreters

25. Unique Accommodations https://www.doe.k12.de.us/Page/2138 • Scribe- broken bone • Grade 3 charts • Medical monitors (see next page)

26. Medical Technologies-Unique

27. Print Student Accom/ Designated SupportsELA/Math TIDE

28. STC REsponsibilities Checklist: Test CoordReadiness, Test Administrator Readiness, Testing location Readiness

30. PAN Preview • TA check to see if need Pearson in IMS (request) • No Spanish TTS in Pearson so may need translators • Gerri note to show approval form Appendix: • Requirements form Appendix E: that Back to Basic submits to EL Office • Support Staff Security Training provided to Back to Basics • Ask for a copy of their signed security form • Make sure a DE certified, security-trained staff member is with the interpreter at all times

31. https://www.youtube.com/watch?v=ogoPGVlIja8

32. New Test Coords