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LA GRAD ACT 2.0 PROCUREMENT. Faculty Senate October 3, 2011. La Grad Acts. Act 741 (2010) - effective: June 29, 2010 G rants increased autonomy and flexibility in exchange for a commitment to meet clearly defined statewide performance goals. Act 418 (2011) - effective: July 12, 2011

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La grad act 2 0 procurement

LA GRAD ACT 2.0PROCUREMENT

Faculty Senate

October 3, 2011


La grad acts
La Grad Acts

  • Act 741 (2010) - effective: June 29, 2010

    • Grants increased autonomy and flexibility in exchange for a commitment to meet clearly defined statewide performance goals.

  • Act 418 (2011) - effective: July 12, 2011

    • Key focus on “Operational Autonomies”

      • Procurement granted 3 levels (Base, Intermediate, and High)

      • High level autonomies include:

        • Authority to participate in a pilot procurement code in lieu of the state procurement code


Grad act 2 0 procurement
Grad Act 2.0 - Procurement

  • 5 Institutions qualified at high level

    • LSU

    • ULL

    • La Tech

    • Southern at Shreveport

    • McNeese

  • LSU applied to initiate the pilot procurement code.


Pilot procurement code
Pilot Procurement Code

  • Proposed Schedule

    • System Approval – December 1, 2011

    • DOA Approval – January 1, 2012

    • Promulgation of Rules – March 31, 2012

    • Approval of JLCB – May 31, 2012

    • Execution of new Pilot Procurement Code – July 1, 2012

    • Go Live for eProcurement – July 1, 2012

    • Pilot Procurement Code -

      July 1, 2012 – June 30, 2015


Fy 2011 spend analysis
FY 2011 – Spend Analysis

Spend

  • Total Spend ≈ $320m

  • Purchase Orders ≈ $275m

  • PCard Spend ≈ $45m

Transactions

  • Total Transactions ≈ 160,000

  • Purchase Orders ≈ 12,000

  • PCardTransactions ≈ 148,000


Pilot procurement code1
Pilot Procurement Code

  • Freedom of bureaucratic processes that slow procurement down

  • Procurement acclimated to a Research and Academic Institution

  • More Selection at First Dollar of Spend

  • More Reasonable Competitive Limits

  • Convenience of One Stop Shopping

  • Multi-year Terms


Pilot procurement code2
Pilot Procurement Code

  • Combines laws governing procurement of materials, professional services, and data processing

    • No more separate processes for different types of contracts – Less Confusion

    • Templates that can be electronically submitted and digitally signed – Simple

    • More Selection through more Strategic Sourcing – Lower Costs


Pilot procurement code3
Pilot Procurement Code

  • NEW Competitive Methods

    • Reverse Auctions

    • Best and Final Offers

    • Solicitation for Offers

    • Cooperative Purchasing Agreements

    • Electronic Purchasing (eProcurement)


Eprocurement
eProcurement

  • Easier methods to procure by using web-based system

  • Real-time Competition

  • Better Vendor Sources

  • Can continue to use P-Card

  • Spend Analysis

  • Electronic bidding and signatures


Together pilot procurement code and eprocurement benefits
Together Pilot Procurement Code and eProcurement Benefits

  • Reduces Operating Costs

    • Hosted Technology

  • Saves Users Time

    • Utilizing Automated Workflow

  • Get More for Less

    • Better Supplier Contracts

  • More Selection by Connecting Users to Suppliers

    • Accessible Contract Catalogs


Thank you for your feedback

Marie C Frank, MPA, CPPB

Executive Director of Procurement and Property Management

(225) 578-2307

[email protected]

LSU Purchasing

213 Thomas Boyd Hall

Baton Rouge, La. 70803

Thank you for your feedback


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