Budgeting
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Budgeting. Today’s library media center budget is a very complex entity to manage since it has essentially become a “virtual library”; it is connected to the whole school and its classrooms as well as the whole world through the Internet and the WWW. Politics and Money.

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Budgeting

Budgeting


Budgeting

  • Today’s library media center budget is a very complex entity to manage since it has essentially become a “virtual library”; it is connected to the whole school and its classrooms as well as the whole world through the Internet and the WWW.


Politics and money

Politics and Money

  • Media specialists can be influential

    • District

    • School building level

  • Who controls the money?


No guts no glory ignorance stupidity not bliss

No Guts No GloryIgnorance = Stupidity not Bliss

  • It is your duty to find out where the money comes from and how it’s spent!

  • The media center affects the entire school!!!

  • Research supports strong library media programs in schools.


Remember

Remember

  • The media center budget is a small portion or the overall school budget and many times will not be given much attention unless you have a well prepared budget plan and can justify your requests!

  • If you have no budget or a very small budget, the principal or others do not see you and your program as important.

  • Why not?


Say what

Say What?

  • Alex Haley once said that you could tell a lot about a town by visiting the public library.

  • What does your library say about your school? Your school district?


Sources of funding

Sources of Funding

  • Local school district funds

  • State funds

  • Federal monies

  • Local school fund-raising


Local school district funding

Local school district funding

  • Local property taxes and other county or city sources of revenue.

  • Historically property taxes have been the major source of funds

    • Great inequities in school funding

    • Legal challenges to this system have led to states being forced to equalize funding

  • Vary greatly from state to state as a percentage of the total funding


State funds

State Funds

  • Becoming more important as a source of funds for schools

  • National trend toward more state level control especially in cases of local inequities in school funding

  • Get in touch with state level school media office for information about media center budgets and how allocated

    • http://www.discoveret.org/tasl/


Federal funding

Federal Funding

  • U.S. Department of Education is the agency that administers and coordinates most federal assistance to education.

  • Mission is to:

    • Ensure all America’s students have equal access to education

    • Promote excellence in our nation’s schools


Important federal education funds

Important Federal Education Funds

  • 1960’s Creation of the Elementary and Secondary Education Act (ESEA) which specifically designated monies for school library media center collections resulted in huge growth of school library media centers.


Important federal education funds1

Important Federal Education Funds

  • Latest federal funding program for public schools is Public Law 107-110 and the reauthorized Elementary and Secondary Education Act (ESEA) in January of 2002.

    • Most commonly known as the NO CHILD LEFT BEHIND ACT


Key provisions no child left behind

Key Provisions: No Child Left Behind

  • Testing of reading, mathematics and science

  • Demonstrated student proficiency –up to 100%

  • Flexibility to transfer up to 50% of federal funds


Key provisions no child left behind1

Key Provisions: No Child Left Behind

  • Quality staff licensure requirements for both teachers and paraprofessionals

  • English language proficiency testing for ESL students

  • Consolidation of several technology programs to ensure technology monies go to schools


School media centers and nclb

School Media Centers and NCLB

  • Since aimed at Title I schools - schools and districts who have a high percentage of students at a certain poverty level - media centers should explore this source of funding.

  • No direct benefit unless

    • Designated as part of the school’s grant request for funding


Local fund raising

Local Fund Raising

  • Moneymaking Events!

    • PTO Funds

    • Book Fairs

    • Birthday Clubs

    • Memorials

    • Business Partners

    • Donations


Grants

Grants

  • Explore all possibilities

  • Some districts have grant writers who apply for grants

  • Good source information on page 154 of textbook.


Lsta library services and technology act 1996

LSTA – Library Services and Technology Act (1996)

  • Replaced the old Library Services and Construction Act which did not include school libraries.

  • Funds divvied out using population formula and then distributed through grants or cooperative agreements

  • State develops 5 year plan

  • North Carolina has been a recipient of several LSTA grants.


Other grants

Other Grants

  • Technology Literacy Challenge Fund – developing and improving library technology and media programs

  • Laura Bush Foundation for America’s Libraries – create or improve and expand book collections in media centers.

  • American Association of School Librarians – for professional education


Budgeting levels

Budgeting Levels

  • Maintenance/Continuity Budget: expenditures maintained and the program continues at same level

  • Incremental Budgeting: usually means giving a certain percentage increase to the amount of a previous budget

  • Expansion Budget: major developments are anticipated in immediate future


Budgeting systems

Budgeting Systems

  • Line Item and Object of Expenditure

  • Lump-sum Budgeting

  • Formula Budgeting

  • Zero-Based Budgeting: all programs zeroed out and ranked (schools only have one library program in place)

  • Performance and PPBS Budgeting (Planning, Programming, Budgeting System) : too complex for schools

  • Program Budgeting


Creating your budget

Creating Your Budget

  • Collecting background information

    • Possible sources of funding

    • Standards in the field

    • Inventory of existing collection

    • Curricula in the school

    • History of last 3-5 year budget

    • Budgeting system in your school, district and/or county


Critical information to have

Critical Information to Have

  • Collection Evaluation

    • Inventory and weeding (deselecting) of the book and AV collection

    • Evaluate collection by a process called “Curriculum Alignment” Karen Lowe

    • Develop a 5 year plan to build collection

  • Technology Considerations : where does the money come from?


Critical information to have1

Critical Information to Have

  • Standards in the Field: Information Power, ultimate goals

  • Justification of the Budget: written justifications are more likely to be better funded.

  • Calendar– fiscal year, usually July 1 – June 30


Consideration file and or to purchase file

Consideration File and/or “To Purchase” File

  • A file of titles, AV, equipment, etc. that is being considered or is an actual order waiting for funding

    • Always have on hand:

      • as soon as you place an order – make another one.

    • There is never enough money and if you are always ready with an order and your principal and superintendent know this – anytime there is extra money to be spent at the end of the budget year – you may well get it!


Other files

Other Files

  • “On Order” – make hardcopy if placed online

  • “Orders Received” - copy of packing slip

  • “2004-2005 Budget” - keep up-to-date as orders placed

    • Hardcopy

    • Electronic Spreadsheet

    • Electronic Chart


Vendors

Vendors

  • Vendors of Materials for Libraries

  • Librarian's Online Warehouse - This is a highly useful listing of vendors of library related products. The companies are listed by name and by product, and the site is also searchable.

  • The Librarian's Yellow Pages - Searchable directory of library vendors.

  • Spanish Language Book Distributors - A partial list of distributors who specialize in sales to libraries and bookstores. From Publisher's Weekly, Dec., 2002.

  • Collecting World Languages: Resources for Building your Multilingual Collection - This is a list of vendors of books and videos in languages from Armenian to Yiddish. This article is from Library Journal, May 20, 2003.

  • American Library Association Online Store - ALA books and graphics.

  • ALA Editions - Information of publications of the American Library Association.

  • Baker & Taylor - School Library Division

  • Blue Ocean Books - Publisher of games for information skills instruction such as Book Bingo, Book Hunt, and Library Lingo.


Vendors1

Vendors

  • Booktrucks.Com - Booktrucks and other library furniture.

  • Bowker - Publisher of Books in Print and Ulrich's Periodical Directory.

  • Brodart

  • Clearview and SVE

  • COMPanion Corporation - Library automation for the Macintosh and Windows.

  • The Consumer Information Center - All those great pamplets are now online, and there is information on ordering these publications.

  • W. T. Cox - Periodicals vendor.

  • Demco - Library supplies, books and furniture.

  • Diamond Bookshelf - Vendors of comic books and graphic novels for schools and libraries.

  • Ebsco Publishing - K-12 Schools

  • Follett Library Resources - Books, AV, and CD-ROM's.


Budgeting

  • The Gale Group - in Schools

  • In My Book - Greeting cards which become bookmarks.

  • Libraries Unlimited - Professional books for librarians and teachers.

  • The Library Store - Library supplies.

  • Library Video - Videos and CD-ROM's. This is a searchable site, and you can store orders on their site.

  • Linworth Publishing - Books and journals for school library media specialists.

  • Neal-Schuman - Professional books for librarians.

  • OCLC: Online Computer Library Center, Inc.

  • OCLC Forrest Press - Look here for the latest information on the newest edition of the Dewey Decimal Classification System.

  • Perfection Learning Corporation

  • Perma-Bound Books

  • Renaissance Learning - Web site for Accelerated Reader

  • Roth - Poetry, essays, short stories and plays. You might want to enter your poem in their Librarians Are Poets, Too competition.

  • Sagebrush Press

  • Scarecrow Press

  • Spanish Multimedia - Vendor of Spanish language audio and video products.

  • Social Studies School Service - Catalogs, lesson plans, and links to social studies sites.

  • H.W. Wilson Home Page

  • World Almanac

  • Library Automation Companies - Directory of web sites.


The end

The End


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