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Quality and deadlines for conference papers. Guidelines issued by Philippe Lebrun: Following discussion at the GLM , please find below a summary of our decisions aiming at improving quality and meeting deadlines for conference papers from the department:

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Quality and deadlines for conference papers
Quality and deadlines for conference papers

Guidelines issued by Philippe Lebrun:

  • Following discussion at the GLM, please find below a summary of our decisions aiming at improving quality and meeting deadlines for conference papers from the department:

  • Only papers corresponding to approved abstracts will be considered.

  • A final draft is defined as a document having the complete and correct scientific content, text (semantics, style and orthography), figures, tables, references and format, as judged by its main author, who therefore commits his responsibility in submitting it to his hierarchy.

  • All final drafts will be proofread by group leaders and filtered for possible lack of compliance with the above requirements.

  • Only after that will all final drafts be sent to the department head for approval, at least six working days before the deadline of the conference or the departure of the main author, whichever comes first.

  • Any final draft found not compliant at this stage will be rejected and its submission for publication in the conference proceedings withheld, without prejudice of further sanctions.

  • I ask you to make all potential authors in your group knowledgeable of these decisions.


Quality and deadlines for conference papers1
Quality and deadlines for conference papers

AT Department Paper Submission Form:

  • https://edms.cern.ch/file/631150/2/Conf_form_submission.doc

    This formshouldbe completed and signed by

    • The corresponding author

    • The AT group leader

    • The AT Department Head


Recurrent errors in papers 1 basic science engineering red is forbidden
Recurrent errors in papers1. Basic science & engineeringRed is forbidden!

  • Units

    • micron micrometer mm

    • 0.05mm 0.05 mm

    • Ampere Amp ampere A

    • Tesla tesla T

  • Elements & compounds

    • Helium helium He

    • Niobium niobium Nb

    • NbTi Nb-Ti (alloy)

    • Nb3Sn Nb3Sn (compound)


Recurrent errors in papers 2 english jargon
Recurrent errors in papers 2. English & jargon

  • Hyphenation

    • Stainless steel... stainless-steel collar

  • Generic nouns

    • Performance, infrastructure,… (no plural)

  • Possessive case

    • For persons only, for things use noun as adjective (see next)

  • Nouns used as adjectives

    • Superconducting strand measurements (no plural)

  • The right word

    • Splice on a cable, joint on a wire/strand

    • Support postinstead of cold foot

  • Unavoidable (?) jargon

    • Use inverted commas to introduce « allowed » multipoles,…


Recurrent errors in papers 3 consistency
Recurrent errors in papers 3. Consistency

  • Terminology

    • Firms 1,2,3; Firms 1,2,3,4; Firms I,II,III

    • Firms, CMAs, suppliers, contractors, vendors, companies, manufacturers, assemblers….

  • Numbers

    • Mass of dipole: 30 t, 28 t,…

    • Coil size tolerances: 100 mm, 50 mm, <10 mm,…

4. Use spellcheck!!!


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