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KMartin Works Research, Reports, Analytics and more. Building a Better Needs Assessment :. How to go from Good to G reat Assessments. What is the difference between a good and great community a ssessment The steps to follow to make your assessment great

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building a better needs assessment

KMartin Works

Research, Reports, Analytics and more

Building a Better Needs Assessment:

How to go from Good to Great Assessments

what are going to cover today

What is the difference between a good and great community assessment

The steps to follow to make your assessment great

‘How to’ examples and tips to complete these steps

What are going to cover today
what are the components of a good assessment

Includes a community profile

Includes a client profile

Reports on level of poverty, unemployment, housing, higher education, etc. in your community

Lists community indicators (data) that support running the programs funded by the CAP

Usually reports on client input on the CAP programs- quality, value, priority, etc.

What are the components of a Good Assessment?
what is included in a great assessment

Gets data and insights from clients that are not available anywhere else

Has data that allows a compare and contrast from your community population and your target population

Data is drilled down to a small enough geographic or sub-population level to sufficiently understand and describe key need characteristics

Data is provided in easily understood format – charts, maps, etc. that goes beyond narrative and tables.

Does an analysis that shares insights in how to most effectively and efficiently design and deliver a path out of poverty for your target population

Includes local emerging issues and ties these issues to national or state emerging issues affecting those in poverty

What is included in a Great Assessment?
how do get a great assessment



Using Great Data

How do get a Great Assessment?
key components to planning

Two phases in planning: planning the scope & planning the data collection

  • Define what is the scope of what you want to assess
    • The more comprehensive the scope of the assessment the better the completed assessment will be, but the trickier the planning will be
  • Detail every step that needs to be taken in completing the data collection for the assessment – assign a person responsible, timeframe to complete, and deliverable for every execution step
  • Question assumptions every step of planning process
Key Components to Planning
execution key components to having a great assessment completed

Requires skillful collection of data

    • Timing
    • Sources
    • Scope
  • Requires skillful and creative analysis of data collected
  • Requires skillful presentation of the analysis
Execution:Key Components to Having a Great Assessment Completed
using great data

Two parts to having great data for a Needs Assessment

    • Data Collection
    • Data Used
  • The two parts are a team that have to be aligned to achieve a great needs assessment
Using Great Data
collecting data sources

Data bases

    • Examples: U.S. Census and ACS; BSSF; RWJ Health Rankings; Kids Count
    • New to consider- social media, consumer internet use data
  • Surveys – do your own or use a county partner’s
  • Focus groups
  • Community Forums
  • Interviews
Collecting Data: Sources
collecting data part 2

Have to think about, plan and assign responsibility for following tasks:

    • Time line and budget set and approved for assessment
    • Staff resources or consultant resources to be used in collecting data
    • Other stakeholders whose role needs to be defined and agreed to in collecting data
    • If using more than one source of data, how will it be integrated?
    • Logistics on collecting data- how, where, when
Collecting Data: Part 2
using data data analysis

Data analysis isn’t the same as compiling data

  • How use needs to be creative
  • How present data analysis needs to be considered
    • “The Report”
    • Infographics
    • Tweets
    • Fact sheets by topics
    • Press releases tied to an education or advocacy campaign
Using Data (Data Analysis)
components of doing data analysis well

If ask the right questions in survey or focus groups, will have great data to analyze

    • Allows for seeing trends
    • Allows for seeing emerging issues
  • Great Assessments include comparison data in the analysis
  • Using the data well to tell the story also requires smart and creative charts, maps, graphs
Components of Doing Data Analysis well
what is comparison data

Can be:

State to County

County wide to target population (CAA clients or all Low-income clients within county)

Target population measured to a self sufficiency benchmark

Sub-populations of target population – to learn how differences in age, education, race etc. are impacting the intensity of barriers.

Trend lines can be used to compare how one aspect has changed or hasn’t changed over time

What is Comparison Data?
example of mapping census data at c ounty sub division l evel
Example of Mapping Census Data at county sub-division level

Percent of those in Poverty who moved within County in last year, shown by Township, 2011

  • Countywide percent of those in poverty who moved within County in last year – 20.9%
example of mapping data with venn and vector charts
Example of Mapping Data with Venn and Vector charts

Hillsdale County Jobs by Residence, 2011

final thoughts

Don’t have to do it all at once –build to greatness

Start with what is most important to you agency and Board

Plan, plan, plan before implement

Be creative

Be curious

Be flexible

Final Thoughts