Region4 Conference Administrator’s Report

1. Sat Basu Conference Administrator Region 4 Meeting Saturday, January 23, 2010 Region4 Conference Administrator’s Report

2. Responsibilities • Coordinate with Sections, Chapters, Universities and other Institutions to Initiate, Launch and Support Conferences • Coordinate with TAB Societies and other Activity Organizations for Financial and Administrative Supports • Provide Special Efforts on the Region 4 EIT Conferences • Initiate Conference location • Maintain Continuous Communication

3. Highlights of 2009 Activities • EIT2009-University Of Windsor–East Area • Administrative, Financial Reports complete • Conference Papers are in IEEE-EXPLORE • EIT2010-Illinois State University-Central Area • Preliminary Budget Complete • Call For Papers Issued • EIT2011-Minnesota State University-West Area • Conference is in Planning Stage

4. Plan for 2010 • Coordinate with EIT2010 Chairs on total Management of the Conference • Continue Conference Calls • Finalize Conference Facility • Coordinate on Reception, Banquet, etc • Arrange Key Note Speakers • Include Professional and Student tracks • Obtain Sponsorship and Exhibitors

5. Plan for 2010 [Contd.] • Coordinate with EIT2011Conference Chairs on Planning and Management • Initiate Planning Meeting for EIT2011 • Prepare Preliminary Budget • Issue Call for Papers • Initiate Conference Calls • Decide Locations for EIT2012, EIT2013

6. EIT2009 Finance • Revenue - $37,100 • Registration - $32,200 • Publication - $ 2,300 • Other - $ 2,600 • Expense - $25,600 • Facility And Food - $19,400 • Conference Material - $ 3,800 • Other - $ 2,400 • Surplus - - $11,500