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ASEDRA. A rizona S tate E mployee D river R ecord A pplication Overview. Situation. State of Arizona requires an annual or more frequent motor vehicle record review of any employee required to drive on state business. A.A.C. R2 10 – 207.12

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Asedra

ASEDRA

Arizona State Employee Driver Record Application

Overview


Situation

Situation

  • State of Arizona requires an annual or more frequent motor vehicle record review of any employee required to drive on state business.

    • A.A.C. R2 10 – 207.12

  • Individual State Agencies are responsible for validating their Employees’ driving record.

  • The current tools available make it difficult to accurately maintain a current driving status of employees.


Current process

Current Process

Not checking employee driving record.

Submit request to MVD on 1:1 basis.

Batch Process -Programming fee required for MVD access.


Asedra

Goal

  • Streamline the process for requesting and receiving necessary data from MVD.

  • Provide a central location for data management.

  • Secure data in accordance with MVD policy.

  • Reduce man hours necessary for obtaining data.

  • Provide more real-time data.


Proposed solution

Proposed Solution


Process

Process


Benefit

Benefit

  • Standardize process for accessing motor vehicle record, MVR, data.

  • Reduce administrative work for individual agencies.

  • Improve security of sensitive data.

  • Centralize the location of MVR data.

  • Increase accuracy of driving status.


Hris process

HRIS Process

  • Standardize process for identifying and storing driver information.

  • Improve security of sensitive data.

  • Centralize the location of identified driver data.

  • Non-HRIS Agencies maintain their own databases.


Training

Training

  • Defensive Driving - Classroom & CBT

  • Van Training

  • Specialty Vehicle Training


Implementation

Implementation

  • ASEDRA Access Agreement.

    • HR Single Point Of Access.

  • Identify Authorized Drivers/Upload to HRIS

    • May 22, 2009

  • Forms – State Risk Website www.azrisk.state.az.us


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