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OUT IN FRONT AGAIN – THE MARINES. Financial Statement Audit Update. USMC Audit Chronology. Sep 2008. USMC Asserts Audit Readiness. Audit readiness was an output of our Financial Improvement Initiative (FII) Management/Internal Controls Organization and Infrastructure

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out in front again the marines

OUT IN FRONT AGAIN – THE MARINES

Financial Statement Audit Update

usmc audit chronology
USMC Audit Chronology

Sep 2008

USMC Asserts Audit Readiness

  • Audit readiness was an output of our Financial Improvement Initiative (FII)
    • Management/Internal Controls
    • Organization and Infrastructure
    • Policies and Procedures
    • Information Systems
    • People
  • Secretary Hale approved USMC financial statement audit in May, 2009
      • Grant Thornton, LLP awarded audit contract on 09 Sept 2009; Department of Defense Inspector General (DoDIG) maintains full oversight control of the contractor and outputs

Strategic Areas

usmc audit chronology1
USMC Audit Chronology

Sep 2008

Sep 2009

USMC Asserts Audit Readiness

Year One

of Audit

  • Audit of Statement of Budgetary Resources (SBR) began on 30 Sep 2009
  • Audit focused on Beginning Balance with limited testing conducted on FY10 Current Year activity due to challenges in the following areas:
    • Fund Balance w/ Treasury Reconciliation
    • Unadjusted to Adjusted Trial Balance by General Ledger Account
    • Military Payroll and Disbursement Processing
    • Service Provider Agreements and Expectations
    • Bulk Obligation Estimation and Support
    • Contract Management and Payment Processing
    • Information System Controls
  • FY10 audit concluded with a disclaimer of opinion due to scope limitations that prevented the auditors from concluding their work
usmc audit chronology2
USMC Audit Chronology

Sep 2008

Sep 2009

Remediation

USMC Asserts Audit Readiness

Year One

of Audit

  • Improper Accruals – recorded a prior period adjustment to correct unrealized accruals; initiated a change in the accounting system to prevent the recording of manual accruals ahead of receipt or delivery of goods or services.
  • Bulk Obligations – recorded a prior period adjustment to adjust unsupported bulk transactions; developed improved estimation models that support periodic balance adjustments.
  • Military Payroll Processing – implemented entitlements reconciliation that compares interfaced amounts from various systems (personnel, accounting and disbursing) by key elements.
  • Information System Controls– addressed 40 of 56 systems findings related to access rights, data and configuration management, system strategy and design controls, and interface reconciliations.
  • Fund Balance w/ Treasury and Trial Balances– fully reconciled and ready to test again in FY11.
usmc audit chronology3
USMC Audit Chronology

OUT-OF-CYCLE

Sep 2008

Jan 2011

Sep 2009

Remediation

Year Two

of Audit

USMC Asserts Audit Readiness

Year One

of Audit

May

12

DODIG TO START FY12 SBR AUDIT

(NOTIONAL)

BEGINNING BALANCE TESTING

INFORMATION TECHNOLOGY TESTING (4 SYSTEMS)

CURRENT YEAR TESTING (FY11)

PLANNING PHASE

CONTROL

PHASE

TEST

PHASE 1

REPORT

PHASE 1

TEST

PHASE 2

REPORT

PHASE 2

Feb

12

Mar

12

Apr

12

DODIG RENDERED DISCLAIMER REPORT 22 NOV 2011

Jan

11

Feb

11

Mar

11

Apr

11

May

11

Jun

11

Jul

11

Aug

11

Sep

11

Oct

11

Nov

11

Dec

11

Jan

12

fy11 sample trends
FY11 Sample Trends

1. Missing Audit Evidence

2. Timely and Accurate Recording

  • USMC unable to provide documentation to support obligations and expenses
  • Lack of management explanations or other support to show transaction validity
  • Lack of management explanations for manual transaction adjustments
  • Obligations and expenses recorded in error after FYE
  • Lack of timeliness in recording manual adjustments to transactions
  • Lack of periodic management review as abnormal accounting conditions were not addressed in the appropriate accounting period
fy11 sample trends1
FY11 Sample Trends

3. Stale & Bulk Obligations

4. Accounting Period Cut-Off

  • Predominantly relevant for expenses recorded after FYE where receipt and delivery occurred prior to 9/30
  • Lack of timely adjustment for known errors and/or abnormal accounting conditions
  • Lack of timeliness in recording adjustments
  • SDNs are dormant with no management follow-up or due diligence demonstrated
  • Lack of management explanations to support the status of transaction balance, underlying estimates or outlay trends
  • Lack of timeliness in recording adjustments
fy11 sample trends2
FY11 Sample Trends

5. IPAC Transactions

  • Unable to determine validity of intra-governmental disbursement due to a lack of evidence for post-payment receipt of goods or services
  • Lack of management explanations to support abnormal accounting conditions (LIQ > EXP)
  • Lack of timeliness in recording adjustments

Example of Auditor Comments

“CAT 1 MIPR - Unable to determine appropriate supporting documentation for intra-governmental expenses.”

  • New guidance and procedures are being prepared for post-payment validation
  • Guidance will require that all USMC Commands create and maintain a receiving report for all IPAC transactions recorded in FY12
    • IPAC Notification Report
    • Record expenses in the accounting system for amounts received and accepted
    • Process chargeback in accordance Treasury and DoDFMR policy
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