Dynamic Purchasing System (DPS) for Care Home and Supported Living Placements 6 th October 2016

1. Dynamic Purchasing System (DPS) for Care Home and Supported Living Placements 6th October 2016

2. Dynamic Purchasing System Event Introduction from Clare Harris, Category Manager, LBH

3. Dynamic Purchasing System Event Craig McDowell – Programme Manager WLA

4. How to apply to join the Dynamic Purchasing System • A Walkthrough The London Tender Portal Application Process

5. Where to find the London Tenders Portal • You can access the London Tenders Portal at the following web address www.londontenders.org

6. Select London Borough of Ealing in the left hand drop down box and click ‘Go’

7. What you will need in advance: • A Printer/Scanner • If you are a company- as per Companies House • Your companies registered name • Your companies registered address • Details of 3 contracts providing similar services and names of their referees

8. Key things you will need to do: • Register your interest • Complete the Qualifying Questions (QQ) • Print off the Form of Tender, sign, scan and upload it • Download the Pricing Schedule (one for every service), complete it, scan and upload it • Print off the signature, sign, scan and upload it

9. Click on DPS for Care Home and Supported Living

10. Print Part B2 – Form of Tender and download Part E – Pricing Schedule

11. Click on Start my Response

12. Click ‘Continue’

13. Continue to Question Sets – click on QQ ‘Edit Response’ - only non-registered CQC Supported Living Providers need to complete Part F Click if you are registered with CQC

14. Complete the 15 Questions – these are Pass/Fail. Make sure your Company address/number is correct as per Companies house

15. This is self certified. Do not upload copies of your accounts or any other policies/procedures.

16. After you have answered all the QQ questions, ‘Agree’ to the Declaration Click

17. Print the Declaration Signature, complete, sign it, scan and upload by clicking on ‘Add attachment’ Print & sign Click

18. The QQ will be complete when the Progress Bar is fully Green

19. Upload your signed Form of Tender and completed/signed Pricing Schedule by Clicking on Add attachment Click

20. Accept Terms and Conditions

21. Submit Response

22. Well done! • You have completed the application process • Your application will be evaluated within 10 days • You will be notified by London Tenders Portal/ProContract

23. Next Steps • If your are successful, you will be sent the contract to sign and return • Successful suppliers are also required join the following e-brokerage systems: CarePlace at www.careplace.org.uk and Connect for Support at www.connecttosupporthillingdon.org • Please note that in order to be considered for placement opportunities, successful suppliers must add their services to both e-brokerage systems

24. Dynamic Purchasing System Event Ian Price Social Care Product Manager PCG

25. Connect to Support Hillingdon

26. How to register: Visit www.connecttosupporthillingdon.org and click on the ‘Information for providers and local groups’ at the bottom of the page.

27. How to register

28. How to register Complete the form with your details or simply ring the helpdesk on 0333 600 6330.

29. Managing your store

30. Good Afternoon, • I am pleased to advise your organisation is now live on the Hillingdon Connect to Support site. • Click here to view your store • Changes - If you want to make any amendments to what is already there, you can reply to this email or you can manage your store yourself.  This is done via our Provider Portal.  I have pasted below a link to the Portal and your login details and have attached some guidance notes to assist you with this. • Add more - You can add more items to your store by completing the simple online form.  Again, if you wish to add these yourself, please log into the Provider Portal using the guidance notes attached. • Link to Provider Portal Your store is now live!

31. Making changes to your store If you want to make any other changes to your store, you can choose the 'I want to make a change to something in my Store' options. This will give you a link for you to submit a 'ticket' to the help desk for any changes to be made. These are usually done within 48 hours and you will be notified when they are complete.

32. Further advice and guidance Advice and support is available in the Provider area or you can contact the helpdesk on 0333 600 6330 or email info@shop4support.com

33. E-Brokerage Screens - Council The council’s Brokerage team will send providers details of the placements they are seeking.

34. E-Brokerage Screens - Provider Providers will view details of placements required.

35. E-Brokerage Screens - Provider Providers will be able to respond to the council to confirm if they have appropriate vacancies.

36. Dynamic Purchasing System Event Q&A

37. Dynamic Purchasing System Event Drop in sessions are now available for providers to register with Connect to Support, view e-brokerage process in more detail and set up services.

38. Dynamic Purchasing System Event Thank you for coming!