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ITS Emergency Management Are You Prepared? Philip R. Mann, P.E. City of Gainesville, Florida PowerPoint PPT Presentation

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Public Works Department. ITS Emergency Management Are You Prepared? Philip R. Mann, P.E. City of Gainesville, Florida. ITS Operations. You have a Traffic Management System, but are you prepared to do Emergency Management?

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ITS Emergency Management Are You Prepared? Philip R. Mann, P.E. City of Gainesville, Florida

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Public Works Department

ITS Emergency ManagementAre You Prepared?Philip R. Mann, P.E.City of Gainesville, Florida

ITS Operations

  • You have a Traffic Management System, but are you prepared to do Emergency Management?

  • With today’s amazing ITS features, Traffic Management Systems can help your agency meet it’s preparedness goals;

  • The TMS can be utilized as an effective tool in many different aspects of emergency management.

National Preparedness Goal

Elements from FEMA include:

  • Guidance for planning, organization, equipment, training & exercises;

  • Planning for interagency operations;

  • Resource guidance aimed at mutual aid guidance for nationwide interoperability;

  • Guidance to support planning for businesses, communities & families; and

  • Comprehensive approach to assess national preparedness.

All Hazards Approach

  • ITS applications are typically thought of for the safe and efficient movement of traffic;

  • A fully developed ATMS has many features that are capable of supporting response to multiple types of hazards;

  • ITS applications can also be utilized for Homeland Security;

Where to Begin?

  • Preparedness begins at the individual employee level.

  • It includes required National Incident Management System Training.

  • Per FEMA standards, TMS staff must have basic NIMS training.

    “During an emergency, you will not rise to the occasion but default to your level of training”

Preparedness Planning

  • Must develop Continuity of Operations (COOP) plans to ensure your continued operations:

    • Do you have redundancy in critical support structure such as your servers?

    • Is your communication structure built in redundant rings?

    • Do you have alternative power for a power outage? Backup for field hardware?

Preparedness Planning

  • Must develop operational plans to implement in anticipation of an event such as a Hurricane or, in our case, University of Florida Football Games;

  • City of Gainesville has adopted Traffic Management into our CEMP and COOP plans;

  • The TMC also serves as the City’s Operations Center during an emergency.

Working Relationships

  • Through our multi-agency / multi disciplinary partnership & interactions, we have developed strong working relationships with:

    • Law Enforcement (local & state);

    • Fire – Rescue (City & County);

    • Emergency Management (County);

    • County Public Works;

    • Florida Department of Transportation, and,

    • University of Florida officials.

Inter-agency Cooperation

Emergency Exercises

  • The City assists with the development of county wide exercise programs;

  • We plan & exercise with our local police, fire and emergency management officials on a routine basis;

  • UF conducts an annual exercise at Ben Hill Griffin Stadium with full deployment of Unified Command.

Preparedness Planning

  • Our Traffic Management Center was built to withstand a Category 5 Hurricane.

Real Time Events

  • TMC Operations are utilized in Unified Command for a minimum of 7 actual events a year where: University of Florida Gator Home football games.

  • Unified command is established and an Incident Action Plan (IAP) is developed for each game and for Gator Growl.

  • The working relationships established through the training exercises are invaluable in these events.

ITS Real Time Events

  • Dove Outreach International Burn a Qur’an Day (9/11/10);

  • Dove Outreach Church Qur'an Burning (9/11/11);

  • Tropical Storm Debby (2012);

  • First Lady Michele Obama Visit (2012)

Other Real Time Events

The traffic crash on I-75 on January 29th, 2012 tested most of the capabilities of both the TMS and staff.

After Action Report

  • It is important to prepare an After Action Report (AAR) after each event.

  • The AAR allows us to:

    • Evaluate what we did well;

    • Identify where we need improvement;

    • Identify gaps in our response capabilities;

    • Target where additional training is needed;


  • Traffic Management Systems can be a vital tool for emergency management;

  • Establish relationships with the other first responders in your community. Those relationships become critical in real time;

  • The more uses you can demonstrate for your TMS, the more funding opportunities open up and the more support you can get for upgrades and expansion.


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