FOREIGN TRAVEL
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FOREIGN TRAVEL Good Practices & High Hazard Approval Zachary Gifford Associate Director, Systemwide Risk Management PowerPoint PPT Presentation


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FOREIGN TRAVEL Good Practices & High Hazard Approval Zachary Gifford Associate Director, Systemwide Risk Management The California State University – Office of the Chancellor Rob Leong CSURMA Program Administrator Alliant Insurance Services. Foreign Travel Ins Program.

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FOREIGN TRAVEL Good Practices & High Hazard Approval Zachary Gifford Associate Director, Systemwide Risk Management

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FOREIGN TRAVEL

Good Practices & High Hazard Approval

Zachary Gifford

Associate Director, Systemwide Risk Management

The California State University – Office of the Chancellor

Rob Leong

CSURMA Program Administrator

Alliant Insurance Services


Foreign Travel Ins Program

  • Broad Foreign Coverage for CSU and/or Auxiliary Organization sponsored foreign travel involving low hazard activities such as:

    • Recruiting

    • Research

    • Workshops

    • Partnership meetings

    • Present/Attend Conference

    • Study Abroad = By Campus


Foreign Travel Coverage

Who is Covered:

  • California State University Risk Management Authority (CSURMA)

  • California State University (CSU)

  • CSU Auxiliary Organizations

3


Lessons Learned (the hard way) High-Risk Travel


Laying the Groundwork

  • What is the University’s mission anyway?

  • What are the desired outcomes?

  • How to achieve the outcomes?

  • Get the word out – make it as personal as you can


Travel Preparation Part 1

  • Begin planning as early as possible

  • Review Trip Resources

  • Scope and purpose of Travel

  • Skill of Travelers

  • Do not advance to part 2 until concerns are resolved


Travel Preparation Part 2

  • Get to know your travelers and their destinations better

    • Overseas Security Advisory Council (State Department Bureau of Diplomatic Security)

    • Familiarize yourself with local conditions and laws - State Department web site at http://travel.state.gov/travel/cis_pa_tw/cis/cis_1765.html

       has useful safety and other information

    • Identify and plan for potential hazards and dangerous conditions

  • Itineraries, emergency phone numbers, email addresses, Facebook, Twitter – everything you can get your hands on

  • Get details, details, details. . .

  • Do not advance to part 3 until concerns are resolved


Travel Preparation Part 3

  • Pre-Trip Orientation – trip leaders and travelers

  • Include Emergency Preparedness

  • Confirm and update information from part 2 and make appropriate trip adjustments


Travel

  • Periodic check-ins and/or incident reviews

  • Support and assistance for critical events

  • Post-return support, assistance and debriefings


FTIP Reporting Procedures

  • Report foreign travel to Alliant and include the following required information at least 30 days prior to travel:

  • Date of Departure

  • Date of Return

  • Destination – Include all regions (cities/towns) of travel

  • Purpose of Travel

  • Number of Employee(s) Traveling

  • Number of Student(s) Traveling

  • Number of Other(s) Traveling and relationship to traveler

  • Names of All Travelers


FTIP Reporting Procedures (cont’d)

  • Confirm whether or not the country(s) participants are traveling are located on the following lists:

  • CSURMA High Hazardous Country List (attached)

  • U.S. State Department Travel Warning List (attached) (http://www.csurma.org/)

  • If a country appears on the CSURMA High Hazardous Country or the U.S. State Department Travel Warning list the following guidelines apply:

  • Campus President and Chancellor Approval (make every effort to give 30 days’ notice)


High Hazard Requests – tips to get to… “YES”

  • Fill out the on-line form as complete as possible https://csyou.calstate.edu/Tools/high-hazard-travel/Pages/default.aspx

  • Travel Antacids -

    • Traveler sign up for “STEP”?

    • Pre-trip orientation? (especially with student travel)

    • Traveler’s familiarity with destination.

    • In-country travel….how is it being done? What is being done to mitigate risk?


Plop, Plop, Fizz, Fizz…cont’d

  • 30 days+ notice

  • Itinerary

  • Traveler can convey good practices by acknowledging “additional security concerns” and providing more detail than not regarding the travel, the country, etc.

  • Robust description regarding purpose of travel


CSYOU Intranet: https://csyou.calstate.edu


Select on Tool and Services


Select on High Hazard Travel


Complete Online Form


Attach Supporting Documents / Select Submit


To Print:Select “View My Requests”


Select & Open the request you want to print


Select Fileand Print

Obtain President signature

Scan all documents and email Charlene Minnick at cminnick@calstate.edu


FTIP Reporting Procedures

  • Upon receipt of approval from the Chancellor’s Office, confirmation of binding coverage, the rate for the trip, and the Travel Assist Card will be forwarded (by Alliant)

  • For all High Hazardous/U.S. State Department Travel Warning countries, the following additional information is required (same as what is requested on Chancellor approval form):

  • Contact information for the participant traveling

  • Contact information of where the participant will be staying

  • How will the participant be traveling from where he/she is staying and where he/she is conducting university business

  • What airport will the participant be traveling to

  • What additional security is in place for the participant while traveling to the high hazardous country

    ** There are high hazardous countries that require the approval of the Underwriter


High Hazardous Countries

Afghanistan

Algeria

Angola

Bosnia & Herzegovina

Burundi

Central African Republic

Cote d'ivoire

Democratic Republic of Congo (formaly Zaire)

Eritrea

Ethiopia

Guinea-Bissau

Haiti

Iran

Iraq

Israel

Jordan

Kosovo

Kuwait

Lebanon

Liberia

Libya

Mali

Northern Korea

Rwanda

Serbia

Sierra Leone

Sudan

Syria

Uganda

West Bank and Gaza (Palestinian Terroritories)

Yemen

Zimbabwe

  • Albania

  • Armenia

  • Azerbaijan

  • Bahrain

  • Cambodia

  • Colombia

  • Cuba

  • Egypt

  • Federal Republic of Yugoslavia

  • Georgia

  • India

  • Indonesia

  • Kenya

  • Kyrgyz Republic

  • Macedonia

  • Nigeria

  • Northern Ireland

  • Oman

  • Pakistan

  • Peru

  • Philippines

  • Qatar

  • Saudi Arabia

  • Sri Lanka

  • Tajikistan

  • Turkey

  • United Arab Emirates

  • Uzbekistan

  • Venezuela


U.S. State Department Travel Warning List

  • Burundi - 04/18/2012

  • Eritrea - 04/18/2012

  • Mali - 04/09/2012

  • Niger - 04/06/2012

  • Kenya - 04/04/2012

  • Chad - 03/29/2012

  • Yemen - 03/27/2012

  • Israel, the West Bank and Gaza - 03/19/2012

  • Syria - 03/06/2012

  • Nigeria - 02/29/2012

  • Colombia - 02/21/2012

  • Mexico - 02/08/2012

  • Pakistan - 02/02/2012

  • Iraq - 01/19/2012

  • Congo, Democratic Republic of the - 01/12/2012

  • Sudan - 01/11/2012

  • Philippines - 01/05/2012

  • Central African Republic - 01/04/2012

  • Republic of South Sudan - 12/22/2011

  • Cote d'Ivoire - 12/16/2011

  • Afghanistan - 12/01/2011

  • Guinea - 11/04/2011

  • Korea, Democratic People's Republic of - 11/03/2011

  • Iran - 10/21/2011

  • Lebanon - 10/12/2011

  • Mauritania - 10/12/2011

  • Libya - 09/22/2011

  • Algeria - 09/19/2011

  • Somalia - 08/19/2011

  • Haiti - 08/08/2011

  • Niger - 08/05/2011

  • Saudi Arabia - 08/05/2011


FTIP Coverages – “Best in Class”

  • Foreign General Liability

  • Foreign Excess Automobile Liability

  • Employers Responsibility Coverage Voluntary Compensation

  • Employers Liability

  • Primary Medical Expense

  • Emergency Medical Benefits

  • Emergency Medical Evacuation

  • Repatriation of Remains Benefit

  • Emergency Reunion

  • Accidental Death & Dismemberment

  • Trip Cancellation

  • Trip Interruption Benefit

  • Trip Cancellation (Self-Funded)

  • Worldwide Travel Assistance

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Assistance Services (EuropAssist)

  • Pre-Departure Information

  • Travel Medical Emergency Services

  • Medical Evacuation & Repatriation

  • Emergency Travel Assistance

    Contact Information:

    ACE Travel Assistance Program

    1-800-243-6124 (Inside the USA)

    1-202-659-7803 (Outside the USA Call Collect)

    OPS@europassistance-usa.com

27


CLAIMS REPORTING

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Questions?

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