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FOREIGN TRAVEL Good Practices & High Hazard Approval Zachary Gifford Associate Director, Systemwide Risk Management

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FOREIGN TRAVEL Good Practices & High Hazard Approval Zachary Gifford Associate Director, Systemwide Risk Management The California State University – Office of the Chancellor Rob Leong CSURMA Program Administrator Alliant Insurance Services. Foreign Travel Ins Program.

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FOREIGN TRAVEL

Good Practices & High Hazard Approval

Zachary Gifford

Associate Director, Systemwide Risk Management

The California State University – Office of the Chancellor

Rob Leong

CSURMA Program Administrator

Alliant Insurance Services

foreign travel ins program
Foreign Travel Ins Program
  • Broad Foreign Coverage for CSU and/or Auxiliary Organization sponsored foreign travel involving low hazard activities such as:
    • Recruiting
    • Research
    • Workshops
    • Partnership meetings
    • Present/Attend Conference
    • Study Abroad = By Campus
foreign travel coverage
Foreign Travel Coverage

Who is Covered:

  • California State University Risk Management Authority (CSURMA)
  • California State University (CSU)
  • CSU Auxiliary Organizations

3

laying the groundwork
Laying the Groundwork
  • What is the University’s mission anyway?
  • What are the desired outcomes?
  • How to achieve the outcomes?
  • Get the word out – make it as personal as you can
travel preparation part 1
Travel Preparation Part 1
  • Begin planning as early as possible
  • Review Trip Resources
  • Scope and purpose of Travel
  • Skill of Travelers
  • Do not advance to part 2 until concerns are resolved
travel preparation part 2
Travel Preparation Part 2
  • Get to know your travelers and their destinations better
    • Overseas Security Advisory Council (State Department Bureau of Diplomatic Security)
    • Familiarize yourself with local conditions and laws - State Department web site at http://travel.state.gov/travel/cis_pa_tw/cis/cis_1765.html

 has useful safety and other information

    • Identify and plan for potential hazards and dangerous conditions
  • Itineraries, emergency phone numbers, email addresses, Facebook, Twitter – everything you can get your hands on
  • Get details, details, details. . .
  • Do not advance to part 3 until concerns are resolved
travel preparation part 3
Travel Preparation Part 3
  • Pre-Trip Orientation – trip leaders and travelers
  • Include Emergency Preparedness
  • Confirm and update information from part 2 and make appropriate trip adjustments
travel
Travel
  • Periodic check-ins and/or incident reviews
  • Support and assistance for critical events
  • Post-return support, assistance and debriefings
ftip reporting procedures
FTIP Reporting Procedures
  • Report foreign travel to Alliant and include the following required information at least 30 days prior to travel:
  • Date of Departure
  • Date of Return
  • Destination – Include all regions (cities/towns) of travel
  • Purpose of Travel
  • Number of Employee(s) Traveling
  • Number of Student(s) Traveling
  • Number of Other(s) Traveling and relationship to traveler
  • Names of All Travelers
ftip reporting procedures cont d
FTIP Reporting Procedures (cont’d)
  • Confirm whether or not the country(s) participants are traveling are located on the following lists:
  • CSURMA High Hazardous Country List (attached)
  • U.S. State Department Travel Warning List (attached) (http://www.csurma.org/)
  • If a country appears on the CSURMA High Hazardous Country or the U.S. State Department Travel Warning list the following guidelines apply:
  • Campus President and Chancellor Approval (make every effort to give 30 days’ notice)
high hazard requests tips to get to yes
High Hazard Requests – tips to get to… “YES”
  • Fill out the on-line form as complete as possible https://csyou.calstate.edu/Tools/high-hazard-travel/Pages/default.aspx
  • Travel Antacids -
    • Traveler sign up for “STEP”?
    • Pre-trip orientation? (especially with student travel)
    • Traveler’s familiarity with destination.
    • In-country travel….how is it being done? What is being done to mitigate risk?
plop plop fizz fizz cont d
Plop, Plop, Fizz, Fizz…cont’d
  • 30 days+ notice
  • Itinerary
  • Traveler can convey good practices by acknowledging “additional security concerns” and providing more detail than not regarding the travel, the country, etc.
  • Robust description regarding purpose of travel
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Select Fileand Print

Obtain President signature

Scan all documents and email Charlene Minnick at [email protected]

ftip reporting procedures1
FTIP Reporting Procedures
  • Upon receipt of approval from the Chancellor’s Office, confirmation of binding coverage, the rate for the trip, and the Travel Assist Card will be forwarded (by Alliant)
  • For all High Hazardous/U.S. State Department Travel Warning countries, the following additional information is required (same as what is requested on Chancellor approval form):
  • Contact information for the participant traveling
  • Contact information of where the participant will be staying
  • How will the participant be traveling from where he/she is staying and where he/she is conducting university business
  • What airport will the participant be traveling to
  • What additional security is in place for the participant while traveling to the high hazardous country

** There are high hazardous countries that require the approval of the Underwriter

slide24
High Hazardous Countries

Afghanistan

Algeria

Angola

Bosnia & Herzegovina

Burundi

Central African Republic

Cote d\'ivoire

Democratic Republic of Congo (formaly Zaire)

Eritrea

Ethiopia

Guinea-Bissau

Haiti

Iran

Iraq

Israel

Jordan

Kosovo

Kuwait

Lebanon

Liberia

Libya

Mali

Northern Korea

Rwanda

Serbia

Sierra Leone

Sudan

Syria

Uganda

West Bank and Gaza (Palestinian Terroritories)

Yemen

Zimbabwe

  • Albania
  • Armenia
  • Azerbaijan
  • Bahrain
  • Cambodia
  • Colombia
  • Cuba
  • Egypt
  • Federal Republic of Yugoslavia
  • Georgia
  • India
  • Indonesia
  • Kenya
  • Kyrgyz Republic
  • Macedonia
  • Nigeria
  • Northern Ireland
  • Oman
  • Pakistan
  • Peru
  • Philippines
  • Qatar
  • Saudi Arabia
  • Sri Lanka
  • Tajikistan
  • Turkey
  • United Arab Emirates
  • Uzbekistan
  • Venezuela
u s state department travel warning list
U.S. State Department Travel Warning List
  • Burundi - 04/18/2012
  • Eritrea - 04/18/2012
  • Mali - 04/09/2012
  • Niger - 04/06/2012
  • Kenya - 04/04/2012
  • Chad - 03/29/2012
  • Yemen - 03/27/2012
  • Israel, the West Bank and Gaza - 03/19/2012
  • Syria - 03/06/2012
  • Nigeria - 02/29/2012
  • Colombia - 02/21/2012
  • Mexico - 02/08/2012
  • Pakistan - 02/02/2012
  • Iraq - 01/19/2012
  • Congo, Democratic Republic of the - 01/12/2012
  • Sudan - 01/11/2012
  • Philippines - 01/05/2012
  • Central African Republic - 01/04/2012
  • Republic of South Sudan - 12/22/2011
  • Cote d\'Ivoire - 12/16/2011
  • Afghanistan - 12/01/2011
  • Guinea - 11/04/2011
  • Korea, Democratic People\'s Republic of - 11/03/2011
  • Iran - 10/21/2011
  • Lebanon - 10/12/2011
  • Mauritania - 10/12/2011
  • Libya - 09/22/2011
  • Algeria - 09/19/2011
  • Somalia - 08/19/2011
  • Haiti - 08/08/2011
  • Niger - 08/05/2011
  • Saudi Arabia - 08/05/2011
ftip coverages best in class
FTIP Coverages – “Best in Class”
  • Foreign General Liability
  • Foreign Excess Automobile Liability
  • Employers Responsibility Coverage Voluntary Compensation
  • Employers Liability
  • Primary Medical Expense
  • Emergency Medical Benefits
  • Emergency Medical Evacuation
  • Repatriation of Remains Benefit
  • Emergency Reunion
  • Accidental Death & Dismemberment
  • Trip Cancellation
  • Trip Interruption Benefit
  • Trip Cancellation (Self-Funded)
  • Worldwide Travel Assistance

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assistance services europassist
Assistance Services (EuropAssist)
  • Pre-Departure Information
  • Travel Medical Emergency Services
  • Medical Evacuation & Repatriation
  • Emergency Travel Assistance

Contact Information:

ACE Travel Assistance Program

1-800-243-6124 (Inside the USA)

1-202-659-7803 (Outside the USA Call Collect)

[email protected]

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