FOREIGN TRAVEL
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FOREIGN TRAVEL Good Practices & High Hazard Approval Zachary Gifford Associate Director, Systemwide Risk Management PowerPoint PPT Presentation


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FOREIGN TRAVEL Good Practices & High Hazard Approval Zachary Gifford Associate Director, Systemwide Risk Management The California State University – Office of the Chancellor Rob Leong CSURMA Program Administrator Alliant Insurance Services. Foreign Travel Ins Program.

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FOREIGN TRAVEL Good Practices & High Hazard Approval Zachary Gifford Associate Director, Systemwide Risk Management

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Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

FOREIGN TRAVEL

Good Practices & High Hazard Approval

Zachary Gifford

Associate Director, Systemwide Risk Management

The California State University – Office of the Chancellor

Rob Leong

CSURMA Program Administrator

Alliant Insurance Services


Foreign travel ins program

Foreign Travel Ins Program

  • Broad Foreign Coverage for CSU and/or Auxiliary Organization sponsored foreign travel involving low hazard activities such as:

    • Recruiting

    • Research

    • Workshops

    • Partnership meetings

    • Present/Attend Conference

    • Study Abroad = By Campus


Foreign travel coverage

Foreign Travel Coverage

Who is Covered:

  • California State University Risk Management Authority (CSURMA)

  • California State University (CSU)

  • CSU Auxiliary Organizations

3


Lessons learned the hard way high risk travel

Lessons Learned (the hard way) High-Risk Travel


Laying the groundwork

Laying the Groundwork

  • What is the University’s mission anyway?

  • What are the desired outcomes?

  • How to achieve the outcomes?

  • Get the word out – make it as personal as you can


Travel preparation part 1

Travel Preparation Part 1

  • Begin planning as early as possible

  • Review Trip Resources

  • Scope and purpose of Travel

  • Skill of Travelers

  • Do not advance to part 2 until concerns are resolved


Travel preparation part 2

Travel Preparation Part 2

  • Get to know your travelers and their destinations better

    • Overseas Security Advisory Council (State Department Bureau of Diplomatic Security)

    • Familiarize yourself with local conditions and laws - State Department web site at http://travel.state.gov/travel/cis_pa_tw/cis/cis_1765.html

       has useful safety and other information

    • Identify and plan for potential hazards and dangerous conditions

  • Itineraries, emergency phone numbers, email addresses, Facebook, Twitter – everything you can get your hands on

  • Get details, details, details. . .

  • Do not advance to part 3 until concerns are resolved


Travel preparation part 3

Travel Preparation Part 3

  • Pre-Trip Orientation – trip leaders and travelers

  • Include Emergency Preparedness

  • Confirm and update information from part 2 and make appropriate trip adjustments


Travel

Travel

  • Periodic check-ins and/or incident reviews

  • Support and assistance for critical events

  • Post-return support, assistance and debriefings


Ftip reporting procedures

FTIP Reporting Procedures

  • Report foreign travel to Alliant and include the following required information at least 30 days prior to travel:

  • Date of Departure

  • Date of Return

  • Destination – Include all regions (cities/towns) of travel

  • Purpose of Travel

  • Number of Employee(s) Traveling

  • Number of Student(s) Traveling

  • Number of Other(s) Traveling and relationship to traveler

  • Names of All Travelers


Ftip reporting procedures cont d

FTIP Reporting Procedures (cont’d)

  • Confirm whether or not the country(s) participants are traveling are located on the following lists:

  • CSURMA High Hazardous Country List (attached)

  • U.S. State Department Travel Warning List (attached) (http://www.csurma.org/)

  • If a country appears on the CSURMA High Hazardous Country or the U.S. State Department Travel Warning list the following guidelines apply:

  • Campus President and Chancellor Approval (make every effort to give 30 days’ notice)


High hazard requests tips to get to yes

High Hazard Requests – tips to get to… “YES”

  • Fill out the on-line form as complete as possible https://csyou.calstate.edu/Tools/high-hazard-travel/Pages/default.aspx

  • Travel Antacids -

    • Traveler sign up for “STEP”?

    • Pre-trip orientation? (especially with student travel)

    • Traveler’s familiarity with destination.

    • In-country travel….how is it being done? What is being done to mitigate risk?


Plop plop fizz fizz cont d

Plop, Plop, Fizz, Fizz…cont’d

  • 30 days+ notice

  • Itinerary

  • Traveler can convey good practices by acknowledging “additional security concerns” and providing more detail than not regarding the travel, the country, etc.

  • Robust description regarding purpose of travel


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

CSYOU Intranet: https://csyou.calstate.edu


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

Select on Tool and Services


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

Select on High Hazard Travel


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

Complete Online Form


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

Attach Supporting Documents / Select Submit


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

To Print:Select “View My Requests”


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

Select & Open the request you want to print


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

Select Fileand Print

Obtain President signature

Scan all documents and email Charlene Minnick at [email protected]


Ftip reporting procedures1

FTIP Reporting Procedures

  • Upon receipt of approval from the Chancellor’s Office, confirmation of binding coverage, the rate for the trip, and the Travel Assist Card will be forwarded (by Alliant)

  • For all High Hazardous/U.S. State Department Travel Warning countries, the following additional information is required (same as what is requested on Chancellor approval form):

  • Contact information for the participant traveling

  • Contact information of where the participant will be staying

  • How will the participant be traveling from where he/she is staying and where he/she is conducting university business

  • What airport will the participant be traveling to

  • What additional security is in place for the participant while traveling to the high hazardous country

    ** There are high hazardous countries that require the approval of the Underwriter


Foreign travel good practices high hazard approval zachary gifford associate director systemwide risk management

High Hazardous Countries

Afghanistan

Algeria

Angola

Bosnia & Herzegovina

Burundi

Central African Republic

Cote d'ivoire

Democratic Republic of Congo (formaly Zaire)

Eritrea

Ethiopia

Guinea-Bissau

Haiti

Iran

Iraq

Israel

Jordan

Kosovo

Kuwait

Lebanon

Liberia

Libya

Mali

Northern Korea

Rwanda

Serbia

Sierra Leone

Sudan

Syria

Uganda

West Bank and Gaza (Palestinian Terroritories)

Yemen

Zimbabwe

  • Albania

  • Armenia

  • Azerbaijan

  • Bahrain

  • Cambodia

  • Colombia

  • Cuba

  • Egypt

  • Federal Republic of Yugoslavia

  • Georgia

  • India

  • Indonesia

  • Kenya

  • Kyrgyz Republic

  • Macedonia

  • Nigeria

  • Northern Ireland

  • Oman

  • Pakistan

  • Peru

  • Philippines

  • Qatar

  • Saudi Arabia

  • Sri Lanka

  • Tajikistan

  • Turkey

  • United Arab Emirates

  • Uzbekistan

  • Venezuela


U s state department travel warning list

U.S. State Department Travel Warning List

  • Burundi - 04/18/2012

  • Eritrea - 04/18/2012

  • Mali - 04/09/2012

  • Niger - 04/06/2012

  • Kenya - 04/04/2012

  • Chad - 03/29/2012

  • Yemen - 03/27/2012

  • Israel, the West Bank and Gaza - 03/19/2012

  • Syria - 03/06/2012

  • Nigeria - 02/29/2012

  • Colombia - 02/21/2012

  • Mexico - 02/08/2012

  • Pakistan - 02/02/2012

  • Iraq - 01/19/2012

  • Congo, Democratic Republic of the - 01/12/2012

  • Sudan - 01/11/2012

  • Philippines - 01/05/2012

  • Central African Republic - 01/04/2012

  • Republic of South Sudan - 12/22/2011

  • Cote d'Ivoire - 12/16/2011

  • Afghanistan - 12/01/2011

  • Guinea - 11/04/2011

  • Korea, Democratic People's Republic of - 11/03/2011

  • Iran - 10/21/2011

  • Lebanon - 10/12/2011

  • Mauritania - 10/12/2011

  • Libya - 09/22/2011

  • Algeria - 09/19/2011

  • Somalia - 08/19/2011

  • Haiti - 08/08/2011

  • Niger - 08/05/2011

  • Saudi Arabia - 08/05/2011


Ftip coverages best in class

FTIP Coverages – “Best in Class”

  • Foreign General Liability

  • Foreign Excess Automobile Liability

  • Employers Responsibility Coverage Voluntary Compensation

  • Employers Liability

  • Primary Medical Expense

  • Emergency Medical Benefits

  • Emergency Medical Evacuation

  • Repatriation of Remains Benefit

  • Emergency Reunion

  • Accidental Death & Dismemberment

  • Trip Cancellation

  • Trip Interruption Benefit

  • Trip Cancellation (Self-Funded)

  • Worldwide Travel Assistance

26


Assistance services europassist

Assistance Services (EuropAssist)

  • Pre-Departure Information

  • Travel Medical Emergency Services

  • Medical Evacuation & Repatriation

  • Emergency Travel Assistance

    Contact Information:

    ACE Travel Assistance Program

    1-800-243-6124 (Inside the USA)

    1-202-659-7803 (Outside the USA Call Collect)

    [email protected]

27


Claims reporting

CLAIMS REPORTING

28


Questions

Questions?

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