Carleton college facilities management
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Carleton College Facilities Management. Who Are We?. Maintenance Building maintenance and repairs Elevators Electrical, plumbing, HVAC Climate control Carpentry, painting and finishing Windows, glass, blinds Keys, locks, hardware Moving services. Who Are We?. Custodial Services

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Carleton College Facilities Management

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Carleton college facilities management

Carleton CollegeFacilities Management


Who are we

Who Are We?

  • Maintenance

    • Building maintenance and repairs

      • Elevators

      • Electrical, plumbing, HVAC

      • Climate control

      • Carpentry, painting and finishing

      • Windows, glass, blinds

      • Keys, locks, hardware

    • Moving services


Who are we1

Who Are We?

  • Custodial Services

    • Building cleaning

      • Routine cleaning of all campus buildings

      • Trash removal & office cleaning once per week

      • Clean and maintain all flooring

      • Upholstery cleaning

      • Snow removal from building entrances

      • Clean swimming pools

    • Student storage

    • Waste removal/recycling/compost (indoor receptacles)

    • Pest control

    • Event set-ups


Who are we2

Who Are We?

  • Grounds

    • Grounds maintenance

      • Mowing, trimming, tree and plant care

      • Street, sidewalk, and parking lot maintenance

      • Snow removal

      • Maintain athletic fields

      • Prepare/maintain ice rinks and ski trails

    • Waste removal/recycling/compost (outdoor receptacles)

    • Outdoor event set-ups


Who are we3

Who Are We?

  • Capital Planning

    • Capital budget allocations

    • Capital construction

    • Deferred maintenance planning

  • Project Management

    • Project planning, design, coordination

    • Cost estimating, bidding, control

    • Furniture purchases

    • Material and finish selection


Who are we4

Who Are We?

  • Energy Management & Sustainability

    • Campus utilities and infrastructure

    • Wind turbines

    • Sustainability initiatives

    • Campus Climate Action Plan

  • Employee Housing

    • Maintain employee housing

    • Administer leases, rent payments, etc.


How do i get help

How do I get help?

  • Submit a Facility Work Request

    • Day to day requests for maintenance, moving, cleaning, keys, pest control, small furniture purchases

  • Submit a Facility Change Request

    • Larger scale requests/projects such as new offices or labs, renovations, high dollar equipment or furniture purchases

    • Requests are reviewed and prioritized annually by CF&PC. Limited funding is allocated.

  • Submit a Facility Set-Up Request

    • Set up a room/space for a special event

  • Submit an Office Space Notification Form

    • Relocate or set up a new office space


Facility work request

Facility Work Request

  • Why?

    • Timely receipt and conversion of requests for facility maintenance into a work order for appropriate facilities staff or outside contractors

    • To receive progress/status updates via email

    • To ensure College “standards” are followed and approved contractors are used

  • How?

    • go.carleton.edu/workorder or from the Facilities web page link

    • Log in using your Carleton user name

    • Complete the online form, using as much detail as possible

    • Provide department charge number when applicable (keys, moving requests, hanging items on walls, etc.) – when in doubt, include your department account number.


Facility work request1

Facility Work Request

  • Other things to remember:

    • Budgets:

      • Buildings do not have their own budgets. All requests are either charged to Maintenance or to the department submitting the request.

    • Work order prioritization:

      • Emergency work requests (i.e.; gas leaks, water leaks/flooding, broken glass that poses a safety concern, etc.) should be called in to x4133 and will be handled within 24 hours or less. After hours, contact Security at x4444.

      • Routine work requests are typically addressed within 8 days

      • Work requests with a specific due date (movers, set-ups, etc.) will be completed as requested

    • Key requests:

      • Must come from the appropriate authority (i.e.; department heads)

      • Must contain name, department, room numbers that access is needed for – we do not issue master keys

      • Keys are Carleton property and should be returned to Facilities as soon as they are no longer needed or a faculty/staff member leaves

  • Questions?

    • Kathy Beckers: [email protected] or x4133

    • Denise Dubé: [email protected] or x5593


Facility change request

Facility Change Request

  • Why?

    • For prioritization and budget allocation by the Capital Funding and Priorities Committee

    • To ensure College “standards” are followed and approved contractors are used

  • How?

    • Complete a Facility Change Request from, found on the Facilities web page and forward to Barb Tousignant

    • Provide department charge number when applicable

    • You will be notified of the results of your request

  • Questions?

    • Barb Tousignant: [email protected] or x4101

    • Steve Spehn: [email protected] or x4271


Facility set up request

Facility Set-Up Request

  • Why?

    • To ensure rooms/areas are set up appropriately for special events

  • How?

    • Complete a Facility Set-Up Request from, found on the Facilities web page and forward to Lynn Nichols

    • Provide as much detail as possible (drawings encouraged)

    • Provide department charge number

  • Questions?

    • Lynn Nichols: [email protected] or x5834

    • Patti Sabrowski: [email protected] or x4739


Projects and special requests

Projects and Special Requests

  • ALL project requests must go through the Facilities Department, regardless of funding source

    • To ensure College “standards” are followed

    • To ensure approved contractors are used

    • To ensure safe building practices are adhered to

    • To ensure adequate funding is available

  • Special requests? Call the Maintenance Office at x4133 to be directed to the appropriate area


Questions

QUESTIONS?


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