Presentation concepts 1 planning and developing your presentation
This presentation is the property of its rightful owner.
Sponsored Links
1 / 23

Presentation Concepts 1 Planning and Developing Your Presentation PowerPoint PPT Presentation


  • 93 Views
  • Uploaded on
  • Presentation posted in: General

Presentation Concepts 1 Planning and Developing Your Presentation. Objectives. Analyze the needs and expectations of your audience Assess the situation in which you’ll give your presentation Select an appropriate medium for your presentation Limit your topic to provide focus

Download Presentation

Presentation Concepts 1 Planning and Developing Your Presentation

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Presentation concepts 1 planning and developing your presentation

Presentation Concepts 1Planning and Developing Your Presentation


Objectives

Objectives

  • Analyze the needs and expectations of your audience

  • Assess the situation in which you’ll give your presentation

  • Select an appropriate medium for your presentation

  • Limit your topic to provide focus

  • Make a connection with your audience

  • Outline the general organization of a presentation

  • Develop an effective introduction, body, and conclusion

New Perspectives on Microsoft Office PowerPoint 2007


Planning your presentation

Planning Your Presentation

  • What is the purpose of this presentation?

  • What type of presentation do I need to give?

  • Who is the audience for my presentation and what do they need and expect?

  • What is the situation (location and setting) for my presentation?

  • What is the most appropriate media for my presentation?

New Perspectives on Microsoft Office PowerPoint 2007


Determining the purpose of your presentation

Determining the Purpose of Your Presentation

  • Informative presentations provide your audience with background information, knowledge, and specific details about a topic.

  • Persuasive presentations have the specific purpose of influencing how an audience feels or acts regarding a particular position or plan.

  • Demonstrations are specific types of presentations that show an audience how something works.

  • Training presentations provide audiences with an opportunity to learn new skills, or to be educated on how to perform a task

New Perspectives on Microsoft Office PowerPoint 2007


Questions for determining your purpose and outcomes

Questions for Determining Your Purpose and Outcomes

  • Why am I giving the presentation?

  • What is the primary purpose of this presentation?

  • What are the secondary purposes of this presentation?

  • What should the audience know or do as a result of this presentation?

New Perspectives on Microsoft Office PowerPoint 2007


Determining the outcome of your presentation

Determining the Outcome of Your Presentation

New Perspectives on Microsoft Office PowerPoint 2007


Analyzing your audience s needs and expectations

Analyzing Your Audience’s Needs and Expectations

  • The more you know about your listeners, the more you’ll be able to adapt your presentation to their needs

    • Age

    • Gender

    • Education

    • Expertise with the topic

    • Cultural background

New Perspectives on Microsoft Office PowerPoint 2007


Questions for analyzing your audience

Questions for Analyzing your Audience

  • Who will be listening to my presentation (peers, superiors, subordinates, visitors)?

  • What does the audience expect me to talk about?

  • What general characteristics or demographics do I know about the audience (age, gender, education level, knowledge of the topic, cultural expectations)?

  • What does the audience need to know about the topic of the presentation (general background or overview, details, cost estimates)?

  • How will listeners use this information (make decisions, perform task)?

  • What are the major concerns or objections to my point of view (too expensive, too difficult, takes too much time)?

  • What do I want the audience to think, know, or do as a result of this presentation?

New Perspectives on Microsoft Office PowerPoint 2007


Assessing the situation for your presentation

Assessing the Situation for Your Presentation

  • Planning an effective presentation will be a matter of learning to adapt your content to your situation, the unique setting, time frame, or circumstances for your presentation.

New Perspectives on Microsoft Office PowerPoint 2007


Questions for analyzing the situation for your presentation

Questions for Analyzing the Situation for Your Presentation

  • How much time will I have for my presentation?

  • Will I be speaking alone or with other people?

  • How large will the audience be?

  • How formal or informal will the setting be?

  • What will the room be like, and how will it be arranged?

  • What equipment will be available for my presentation (chalkboard, overhead projector, slide projector, computer projection system)?

New Perspectives on Microsoft Office PowerPoint 2007


Questions for analyzing the situation for your presentation1

Questions for Analyzing the Situation for Your Presentation

  • Do I have the skills to operate available equipment?

  • Who will be available to assist me in case of an equipment failure?

  • How much time will I have to set up for my presentation?

  • What other aspects must I consider (temperature, extraneous noises)?

  • Who will be available to assist me with room temperature, lights, or extraneous noise problems?

New Perspectives on Microsoft Office PowerPoint 2007


Selecting the appropriate media

Selecting the Appropriate Media

  • Chalkboard

  • Whiteboard

  • Notepad and easel

  • Flip chart

  • Posters

  • Black-and-white or color overheads

  • Handouts

  • 35mm slides

  • Computer-projected visuals, such as PowerPoint slides

  • Websites or broadband media including videoconferencing

New Perspectives on Microsoft Office PowerPoint 2007


Selecting the appropriate media1

Selecting the Appropriate Media

New Perspectives on Microsoft Office PowerPoint 2007


Focusing your presentation

Focusing Your Presentation

  • Time or chronology

  • Geography or region

  • Category or classification

  • Component or element

  • Segment or portion

  • Point of view

New Perspectives on Microsoft Office PowerPoint 2007


General organization of presentations

General Organization of Presentations

  • Introduction

    • Gains and keeps attention of audience

    • Creates favorable impression

    • Establishes credibility

    • Provides overview of presentation

  • Body

    • Follows main point of presentation

    • Provides evidence and support for main points

    • Presents research in adequate detail

    • Shows relevance of data

  • Conclusion

    • Restates main point of presentation

    • Suggests appropriate action

    • Recommends ways of finding additional data

New Perspectives on Microsoft Office PowerPoint 2007


Developing an introduction

Developing an Introduction

  • Gaining your audience’s attention

    • Anecdotes, stories, or personal experiences

    • Surprising statistics or relevant data

    • A quotation, familiar phrase, or definition

    • Rhetorical questions

    • Unresolved issues and current problems

    • Comments about the audience or occasion

    • Audience participation

    • Statement of your topic

New Perspectives on Microsoft Office PowerPoint 2007


Developing the body of your presentation

Developing the Body of Your Presentation

  • Gathering information

    • Popular press items from newspapers, radio, TV, and magazines

    • Information in libraries

    • Corporate documents

    • Talking to experts and authorities

    • Interviews, surveys, and observations

    • Internet sources

New Perspectives on Microsoft Office PowerPoint 2007


Organizing your information inductively

Organizing Your Information Inductively

New Perspectives on Microsoft Office PowerPoint 2007


Organizing your information deductively

Organizing Your Information Deductively

New Perspectives on Microsoft Office PowerPoint 2007


Organizing your information chronologically

Organizing Your Information Chronologically

New Perspectives on Microsoft Office PowerPoint 2007


Organizing your information spatially

Organizing Your Information Spatially

New Perspectives on Microsoft Office PowerPoint 2007


Organizing your presentation

Organizing Your Presentation

  • Support your main points

  • Provide transitions

  • Develop your summary or conclusion

New Perspectives on Microsoft Office PowerPoint 2007


Organizing your presentation1

Organizing Your Presentation

New Perspectives on Microsoft Office PowerPoint 2007


  • Login