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Session 6. COD Hands-On. Barbara Davis and Wood Mason | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals. Accessing COD reports: What’s new? Funding & Cash Management screens Edit code warnings and rejects.

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Cod hands on

Session 6

COD Hands-On

Barbara Davis and Wood Mason | Dec. 2013

U.S. Department of Education

2013 FSA Training Conference for Financial Aid Professionals


What does a cod expert need to know

Accessing COD reports: What’s new?

Funding & Cash Management screens

Edit code warnings and rejects

What Does a COD Expert Need to Know?


Accessing cod reports

SAIG mailbox

Data requests are sent to your mailbox

DL and TEACH SAS

Pell Grant LEU

COD website/Services tab

Separate databases

Can have both COD and reports open at same time

Must log off each separately

Accessing COD Reports


Data requests grants

Data Requests-Grants


Data requests dl and teach

Data Requests- DL and Teach


Services cod reports

Services/COD Reports

Print blank

MPNs


Cod reports program selection

COD reports – Program Selection

10000466

10000466-PL

10000466-DL

10000466-PL


Pell pop attending report

Pell Pop Attending Report


Pell leu report

Pell LEU Report

  • Pell LEU on the web will be discontinued after 2012-13 award year

  • Pell LEU Report will continue to be produced for future awards years in SAIG format

    • CSV Format

    • SAIG Message Class: PGLEYYOP

    • Where “YY” is award year

    • Example: PGLE14OP for award year 2013-14


Pell lifetime eligibility used report

Pell Lifetime Eligibility Used Report


Pell leu what to do

Pell LEU What to do?

Don’t disburse if student is already over lifetime eligibility used

Notice that this school did not disburse based on the info

Received in their Pell LEU report


Pell leu what to do1

Pell LEU What to do?

  • COD edit 201- disbursement corrected/rejected for Pell LEU exceeding the lifetime limit

  • COD edit 178 - Lifetime percentage of eligibility used has exceeded the lifetime limit

  • COD edit 177- Lifetime percentage of eligibility used is near the lifetime limit

  • Appeal process

    • http://ifap.ed.gov/eannouncements/062713PellGrantLEUDisputeEscalationProcess.html

  • More info? Attend Session #3 Pell Grant Duration of Eligibility


  • Cod reports direct loan

    COD Reports – Direct Loan


    Cod reports direct subsidized usage limit applies sula

    COD Reports – Direct Subsidized Usage Limit Applies (SULA)


    Sula on cod

    SULA on COD

    BARBARA DAVIS

    #########

    01/01/1980

    22315 Happy Valley Lane

    Friendliest City, USA

    [email protected]

    (321) 555-5555


    Sula edit code 200

    SULA Edit code 200


    Setting report o ptions

    Setting Report Options

    SOME UNIVERSITY


    Cod cbt download from ifap

    COD CBT- Download from IFAP


    Reporting tool macros

    Reporting Tool Macros


    Pro practice time

    If you are sharing a computer with a colleague from your school

    Log into COD and practice accessing your school’s reports via the services menu

    Or, use the data files for Pell YTD or SAS disbursement detail on demand and practice importing into an excel file

    Files will be on your desktop

    Or, use the COD CBT to learn more about Grant or Direct Loan reports

    Icon will be on your desktop

    “Pro” Practice Time


    Funding cash management screens

    Funding & Cash Management Screens

    • School Summary

    • Funding Information

    • Summary Financial Information

    • Cash Activity


    School summary

    School Summary

    UNIVERSITY OF ENCELADAS

    Check this screen

    frequently for all

    Award years and

    programs


    School summary1

    School Summary

    UNIVERSITY OF TITAN

    Negative cash

    may indicate a

    draw has not yet

    posted or

    downward

    disbursement

    adjustments

    are needed

    WOOD 770-383-9662

    MASON

    BARBARA 678-721-4452

    DAVIS

    ANNE 555-555-555

    DAVIS- MASON


    Funding info

    Funding Info

    UNIVERSITY OF HYPERION

    Use this screen

    to monitor

    available balance

    and to ensure

    that

    disbursements

    equal your

    net drawdowns


    Summary financial info

    Summary Financial Info

    For Direct Loans

    this screen mirrors

    the SAS Cash

    Summary

    information

    Use it

    to monitor your

    daily cash and

    disbursement

    summary

    information

    UNIVERSITY OF MIMAS


    Cash activity

    Cash Activity

    UNIVERSITY OF MIMAS

    Total Cash

    unsubstantiated

    greater than 30

    days

    Remember to be

    in compliance,

    disbursements and

    disbursement

    adjustments must

    be reported within

    15 days

    Total Cash

    Unsubstantiated


    Pro practice time1

    If you are sharing a computer with a colleague from your school

    Log into COD and practice locating school cash information

    Or, use the COD CBT to learn more about Managing School Information

    Icon will be on your desktop

    “Pro” Practice Time


    Edit code warnings and rejects

    Edit Code Warnings and Rejects

    • COD edit code warnings alert schools to processing issues that may need to be resolved, but build on the COD system

    • COD edit code rejects do NOT build on the COD system

    • Where can you find edit code rejects?

      • Query your own Financial aid software

      • Via the COD batch menu

    • Focus on 3 DL rejects


    Cod date range batch search

    COD Date Range Batch Search


    Filter batch by rejects

    Filter Batch by Rejects


    Identifying locating and resolving rejects

    Identifying, Locating and Resolving Rejects

    • 140 - Incorrect origination fee percentage and/or interest rebate percent on new awards

    • 141 - Cannot change the origination fee percent and/or interest rebate percent on an active loan

    • 144 - Disbursement dates do not match origination fee percentage and/or interest rebate percent on file


    Edit 140 example new award

    Edit 140 Example- New Award


    How do i fix edit code reject 140

    How do I fix edit code reject 140?

    • It never built on the COD system

    • Correct in your software to the correct percentage to go with the corresponding first disbursement date and resubmit


    Edit 141 example

    Edit 141 example

    At first glance

    this looks ok

    correct fee with the date

    but…..

    This loan originally

    built on COD with a

    1.051% origination

    fee


    How do i fix edit code reject 141 144 with anticipated disbursements

    How do I fix edit code reject 141/144 with anticipated disbursements?


    Example of 144

    Example of 144


    Fixing edit 144

    Fixing Edit 144

    • So what happened with previous circumstance?

      • School tried to submit a disbursement date change and that is why it hit edit code 144

      • Since this record only has pending or anticipated disbursements, correct the record following guidance for loans with pending/anticipated disbursements

    • But what if an actual disbursement accepted with the wrong fee or date?


    How do i fix reject 144 with actual disbursement

    How do I fix reject 144 with actual disbursement?


    Notifications of fee changes

    Notifications of Fee changes

    • DCL ID: GEN-13-22 updated October 25, 2013

      • Subject FY 2014 Sequestration Changes to the Title IV Student Aid Programs

    • Electronic announcement- October 25, 2013

      • Operational updates and COD system readiness for Direct Loan Origination Fee Percent Increases

      • Attachment with directions on how to fix loans with incorrect fees


    Pro practice time2

    If you are sharing a computer with a colleague from your school

    Log into COD and practice updating and correcting loan fee percentages

    Or, use the COD CBT to learn more about Updating and Creating records or Edit code rejects

    Icon will be on your desktop

    “Pro” Practice Time


    Questions

    QUESTIONS?

    Wood Mason

    770-383-9662

    [email protected]

    Barbara Davis

    678-721-4452

    [email protected]


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