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2011 US Bank Financial Supply Chain Conference, Orlando, Florida Navy Tack On Meeting

Naval Operational Logistics Support Center-Norfolk. 2011 US Bank Financial Supply Chain Conference, Orlando, Florida Navy Tack On Meeting March 15, 2011 Presented by Rich Gottlick, Bob Limjoco, Mona Jones, Michelle Newman, Ken Soderlund and Judy Rowe. Ready. Resourceful. Responsive!.

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2011 US Bank Financial Supply Chain Conference, Orlando, Florida Navy Tack On Meeting

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  1. Naval Operational Logistics Support Center-Norfolk 2011 US Bank Financial Supply Chain Conference, Orlando, Florida Navy Tack On Meeting March 15, 2011 Presented by Rich Gottlick, Bob Limjoco, Mona Jones, Michelle Newman, Ken Soderlund and Judy Rowe Ready. Resourceful. Responsive!

  2. AGENDA • Approving Carrier Bills • Summary Invoice Processing • Navy PowerTrack Portal Entries • Navy TAC Validation and Assistance • Syncada New User Interface Training

  3. Approve Bills in a Timely Manner • Why is it Important? • Carriers provide a timely service and should be paid in a timely manner • Carriers pay Syncada for this service • We pay Syncada interest if monthly invoice not certified/paid on time • DTR says: Approve invoices within 3 Gov’t business days after they’re posted • To maintain a professional relationship between the Navy and our carriers/Syncada

  4. Navy Payment Delays Report 2 February 2007

  5. Navy Payment Delays Report 28 February 2008

  6. Navy Payment Delays Report 6 March 2009

  7. Navy Payment Delays Report 11 March 2010

  8. Navy Payment Delays Report 18 February 2011

  9. Breakdown of Mid-Atlantic Region

  10. Breakdown of One Individual Account

  11. Navy Payment Delays Report • The trend over the past 4 years is positive. • There’s much room for improvement at many Navy commands • Please improve shipments within 3 Gov’t business days of carrier’s bill • Navy’s goal: To be the best in all of DOD! (By FAR!)

  12. DOD Payment Delays Report 10 March 2011

  13. February 2010 Approval Performance Report

  14. February 2011 Approval Performance Report

  15. Summary Invoice Processing

  16. Summary Invoice Processing & Rolling Balances

  17. An On Balance Account

  18. A Rolling Balance Account

  19. What Causes Rolling Balances • Summary Invoice not certified on time • Invalid TACs cited on invoice • Invalid Lines of Accounting on invoice • All LOAs need a Standard Document number • Overpayments • Systems interface problems • TACs NOT FUNDED

  20. What action do you take if you have a carrying balance? • Contact DFAS POC’s • For Freight Phyllis Jennings, 317-212-5196 (DSN 699), Phyllis.O.Jennings@dfas.mil • For HHG, Ron Coe, (317) 212-2519, RONALD.COE@DFAS.MIL • Initiate continuous follow-up until account is back in balance

  21. Navy PowerTrack Web PortalDefault Screen

  22. Posting Cert Info to Navy PowerTrack Web Portal Preferred choice Choices

  23. Posting Cert Info to Navy PowerTrack Web Portal Electronic charges only

  24. Posting Cert Info to Navy PowerTrack Web Portal For Invoices with Manual Charges Enter RightFax number or Time faxed – 0900 E, C or P

  25. Entry Examples

  26. Posting Cert Info to Navy PowerTrack Web Portal • 44 of 108 ( 41%) postings to web portal were done incorrectly in April 2009 • 7 of 116 (7%) of postings incorrect in Feb 2010 • 2 of 113 (1.8%) of postings incorrect in Feb 2011 • Do not fax any cert info to DFAS if charges are 100% electronic • For 100% electronic certification • Submission Type = Electronic Only • Tracking number = N/A • For manual certification • Submission Type = Electronic and Manual (most cases) • Tracking number = RightFAX unique ID # or time faxed

  27. All transactions need a TAC/LOA, preferably electronic Fix these before you electronically certify

  28. Valid vs. Invalid Manual Charges

  29. Summary Invoice Certification Summary • Virtually all PSI charges should be electronic • If you have manually billed accounting codes, change to electronic, if possible - TAC (TA Segment) • Only Coast Guard TACs and a very few Army/Air Force TACs/LOAs should show as manual charges • Review the Summary Invoice Preview throughout the billing cycle – That’s the “Open” invoice • Post certification information to the Navy PowerTrack Web Portal immediately after you certify it - within 3 days of invoice availability • Do not fax any cert info to DFAS if charges are 100% electronic!

  30. Take advantage of PowerTrack Training – See links on left

  31. On Demand Training

  32. Quick Reference Guide

  33. Quick Reference Guide

  34. Navy TAC Validation and Assistance • TO’s…Always validate TACs provided by Shipping Customers using Business Enterprise Information Services (BEIS) (at URL: https://beis.csd.disa.mil/beis-html/frontpage-pki.html • To gain access to BEIS, see FAQ on home page • For assistance with NAVY (N,P) series TACs, contact the TAC Action Team (Code N54) at NOLSC, Norfolk. • Email - TAC_HELPDESK@NAVY.MIL • Telephone - (757)443-5322 or DSN 646-5322

  35. What are your issues? Questions?

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