Manual for monitoring the reaps leaps and saps general presentation
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Manual for monitoring the REAPs, LEAPs and SAPs - general presentation. EUROPEAN UNION. Project financed under Phare. MERI/ NCDTVET-PIU. Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01. CONTENT OF THE MANUAL. EUROPEAN UNION.

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Manual for monitoring the REAPs, LEAPs and SAPs - general presentation

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Manual for monitoring the reaps leaps and saps general presentation

Manual for monitoring the REAPs, LEAPs and SAPs- general presentation

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Content of the manual

CONTENT OF THE MANUAL

EUROPEAN UNION

Project financed under Phare

Introduction to Manual

What is monitoring?

Monitoring System

Log on matrix and monitoring

Monitoring process

Basic data collection

Monitoring visit

Monitoring report

Assessment of results of monitoring of REAP by the Advisory group panel

Peer learning visits

Expected results of monitoring

Annex 1 Monitoring report form

Annex 2 Questionnaire for peer learning visits

MERI/ NCDTVET-PIU

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


What is monitoring

What is monitoring?

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • Monitoring is a key component of the strategic planning process.

  • While the planning process helps identify the achievable objectives and the activities to be carried out, the monitoring process helps to identify whether the implementation process goes accordingly and the results are satisfactory to reach the objectives proposed by planning.

  • monitoring must be performance of measuring processes and an important source of information for the updating/revision process during the planning activity.

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Monitoring system

Monitoring system

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • is a way in which information related to the progress of plan is collected

  • is an instrument to make decisions regarding management and communication flow between the responsible stakeholders and all actors involved

  • The essential components of a monitoring system are:

  • Selection of indicators for each plan - objectives

  • collecting data regarding indicators -templates

  • Data analysis

  • Presenting the information in a corresponding format – monitoring report

  • Use of information to improve activities - recommendations

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Log on matrix analysis and monitoring

Log-on Matrix analysis and monitoring

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • Identifies more easily whether the objectives observe the SMART principles, are specific, measurable, achievable, realistic, and time bound.

  • Contributes to a clearer and correct identification of indicators.

  • Identifies the data source for indicators.

  • Clearly identifies the framework to obtain and check the sources of information.

  • Covers with the chosen group of indicators the necessary requirements of the information management process both on short and long term (input and output data) as well as to measure performances (outcomes and impact).

  • Realizes a more consistent indicator structure as compared to the way in which the expense budget is structured

  • Realizes a more consistent structure of indicators as related to the monitoring process.

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Manual for monitoring the reaps leaps and saps general presentation

EUROPEAN UNION

Monitoring process of

REAP/LEAP

Project financed under Phare

MERI/ NCDTVET-PIU

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Basic data collection

Basic data collection

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

The list of the templates:

1. TVET supply for the current school year and proposals for the next school year – regional level and local (county) level

2. Detailed data related to TVET supply for the current school year by schools and qualification

3. TVET supply of Phare TVET schools

4. Partnership map (partnership between schools and employers)

5. Rehabilitation of schools buildings

6. Learning condition in TVET schools

7. Endowment of schools with IT logistics and internet connection

8. Management training courses for schools directors

9. Training courses for teachers in the fields: elaboration SAPs, student-centered teaching, quality assurance

10. Career guidance and counselling for students

11. Graduates transition rate to the next level of qualification

12. Schools and programmes for adults training

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Monitoring visit

Monitoring visit

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • to every RC and LDC will be made by another RC and LDC.

  • so called external monitoring

  • to get to know the best practises and the bottlenecks of educational development in the specific region.

  • to learn from the experiences of another region, transfer the experiences and also to make comparisons.

  • The indicators to be monitored are formed according to the objectives

  • monitoring sheet with Log-on matrix analyses format

  • Monitors are the members of RC forming monitoring team

  • fill in monitoring sheet by checking the objectives and indicators with the RC people they are visiting

  • Overall assessment of the objective is done with the scale:

    0= no progress 1=delayed progress 2= satisfactory progress 3= good progress

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Pairs of monitoring regions

Pairs of monitoring regions

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • North East – South East

  • Centre – North West

  • South – Bucharest

  • West – South West

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Monitoring report

Monitoring report

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • comprises the method by which the monitoring process was carried out

  • a result of the monitoring process, showing the evidence of the monitoring what is done

  • it reports the results of the monitoring for the further use and for the different levels of actors and stakeholders about the development of TVET sector.

  • the certain monitoring report form

    Monitoring report form has two parts:

  • a general part of the monitoring process, which will be filled in by the monitoring team together

  • second part is a monitoring sheet which includes the assessment by each objective

  • The monitoring team divide the objectives they are going to assess between the members of the team.

  • The final result there will be one monitoring sheet and in extent monitoring report from the entire monitoring visit.

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Revising plans

Revising plans

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • The revision of LEAP is based on the monitoring reports,

  • the updating of REAP will have a further step i.e. advisory group panel

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Advisory group panel

Advisory group panel

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • RC should be enlargened with the other stakeholders, such as

    • Parents

    • Employers & trade unions

    • Authorities

  • enlargened RC meeting after the monitoring reports are ready

  • The data collected in phases 1 and 2 and reported on the Monitoring report is discussed and assessed by the advisory group panel

  • Effects to the content for revising the educational plans

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Peer learning visits sap

Peer learning visits - SAP

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

The aim of the peer learning visits

is to strengthen the grass-root contact for the regional TVET network and to learn the monitoring process for the future purposes.

School representatives will report of the results which will be analysed at RC.

The peer learning visits will be utilized in the process of next SAPs.

Agenda of a peer learning visit

I Presentation of the SAP by the host school principal/representative

II Presentation of viewpoint about

  • partnership network by an employer

  • school provision and quality by parents

  • school provision and quality by local authorities

    III School visit

    IVa filling in the questionnaire

    IVb providing feedback in the form of discussion between hosting and visiting groups

The groups for peer learning visits

Members in a group are considered to be peers because each is equal in helping themselves and others to share ongoing support, feedback, materials and accountability to get things done and learn at the same time.

Participants of the host school will be representatives of:

  • Teacher’s council

  • Administrative board

  • Employers

  • Partnership organization

  • Parents

  • Local authorities

    Participants of the visiting group will be representatives of:

  • Monitors of RC

  • Members of local development committee (minimum 1 visit per each)

  • Principals of PHARE 2001 schools

  • QA person of PHARE 2001 schools

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Expected results of monitoring

Expected results of monitoring

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

  • When the system of monitoring is established, there will be a database of information formed by the monitoring reports as an updated information about the implementation of regional and local educational plans. It can be used for the revision of plans.

  • and be used for the further decisions for the TVET sector by the Ministry and other public bodies in planning of educational system!

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Manual for monitoring the reaps leaps and saps general presentation

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

Annex 1 Monitoring report form

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Manual for monitoring the reaps leaps and saps general presentation

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

Annex 2 Questionnaire for peer learning visits

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


Manual for monitoring the reaps leaps and saps general presentation

EUROPEAN UNION

Project financed under Phare

MERI/ NCDTVET-PIU

Nord-Est

Nord-Vest

Centru

Vest

Sud-Est

Sud-Vest

Bucuresti

Sud

Material produced under Phare 2006 financial support

Phare TVET RO 2006/018-147.04.01.02.01.03.01


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