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Presidents-elect Training Seminar

Your Support From Rotary International Inka Paakkinen & Elisabeth Forslund February 2008. Presidents-elect Training Seminar. Learning Objectives 1/2. What is Rotary International? Resources available through the RI Secretariat

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Presidents-elect Training Seminar

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  1. Your Support From Rotary International Inka Paakkinen & Elisabeth Forslund February 2008 Presidents-elect Training Seminar

  2. Learning Objectives 1/2 • What is Rotary International? • Resources available through the RI Secretariat • Introduction of Europe/Africa Office and your Club and District Support (CDS) Representatives

  3. Learning Objectives2/2 • Benefits of using the www.rotary.org and Member Access • Changes enacted by the Council on Legislation affecting clubs • RI dues collection cycle and the pro rata dues structure

  4. Mission of RI Secretariat Provide quality service and resources in a professional, efficient, and cost-effective manner in support of Rotarians, Rotary clubs, and leaders of their association in attaining the objectives of Rotary International.

  5. RI Secretariat – Around the World Europe/Africa Office RIBI – Rotary in Great Britain and Ireland RI Headquarters Japan Office Brazil Office Korea Office Southern South America Office South Asia Office South Pacific and Philippines Office

  6. 7 Zones 109 Countries 118 Districts 7’693 Clubs 298’651 Rotarians Europe/Africa Office – in Figures * December 2007 1

  7. CDS Serves Districts in Europe:

  8. CDS Serves Districts in Africa:

  9. Europe/Africa Office - Structure

  10. CDS Offers Guidance on: • RI resources and services • Administrative procedures • Board policy and RI documents • Conducting Rotary business with Member Access • Responding to members inquiries • Linking them to appropriate Rotary staff

  11. Other Resources for Clubs • OD = Official DirectoryLists all clubs worldwide and is sent to club secretaries every year free of charge • MoP = Manual of ProcedureRI constitutional documents adopted at the Council of Legislation (CoL) • CoP = Code of PoliciesBoard decisions defining how to put bylaws into practice

  12. The New Rotary Website Club and District Support ClubLocator Member Access Portal

  13. To register you will need……Your District # Your Club #Your Member ID #Valid e-mail address

  14. Member Access – Benefits of Using • Edit membership data • Contribute to TRF • View your Contribution History • Pay Semi-Annual Dues • Search the Official Directory • Update Club Data • View Club TRF Reports • Register for Meetings

  15. Update membership data Contribute to TRF and view Contribution History Pay dues based on Semi-Annual Report Update Club data Reminder: Update membership by end of May / end of Novemberfor accurate Semi Annual Report

  16. RI Data Base ≠ National Data Base • National data bases are not connectedto Member Access Portal (MAP) • Club and Membership data has to be entered separately into MAP - or sent to RI (data@rotary.org) • Please note! Updating is Club secretary‘s responsibility Rotary Internationals databas, www.rotary.org”Medlemswebben”≠ SRS databas NORFOs databas

  17. Council of Legislation 2007 Important changes for Rotary Clubs: • Attendance – make up meetings • Four Avenues of Service – new article of the Rotary constitution • Increase of per capita dues • Change in pro-rata billing for new members

  18. Pro Rata Dues Structure July 2008 semiannual period, billed on January SAR January 2009 semiannual period, billed on July SAR 2-f CDS Session 2

  19. Review of Collection Cycle S.A.R. sent/Due date for payment of semi-annual dues Reminder to club secretary Termination! MAY 1 JULY JUN AUG SEPT OCT 1 JAN NOV DEC NOV 1 JULY JUN 1 JAN FEB APR MAY MAR DEC 6 Months Updated Membership list due

  20. 1 APR 1 JAN 1 JAN 1 JULY 1 JULY 1 OCT 3 Months 1 Year Reinstatement Requirements 1/2 3 months from termination + Outstanding dues + Accrued dues since termination + US$10 per member reinstatement fee

  21. 1 APR 1 JAN 1 JAN 1 JULY 1 JULY 1 OCT 3 Months 1 Year Reinstatement Requirements 2/2 + Outstanding dues + Accrued dues since termination + US$10 per member reinstatement fee + US$15 per member application fee + Membership list + Reinstatement application form 3 months to 1 year after termination

  22. Your Club and District Support Team Inka Paakkinen Senior Coordinator Elisabeth Forslund Coordinator • Districts 1380-1440 Finland and Estonia • Districts 1440-1480 Denmark and Lithuania • Districts 1550-1610 The Netherlands

  23. How to contact us? • Inka Paakkinen Email inka.paakkinen@rotary.org Tel. +41 44 387 7131 • Elisabeth Forslund Email elisabeth.forslund@rotary.org Tel. +41 44 387 7123

  24. Greetings from EAO Staff! GETS 30

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