1 / 41

GEPA, the collaborative print repository in Catalunya

GEPA, the collaborative print repository in Catalunya. Kuopio 3 , 29 .10.2009. Summary. Background Objectives and management Facility Operation Processing Before Vs. After. Spain: big changes in few years. From a centralized administration to a nearly federal one

boris
Download Presentation

GEPA, the collaborative print repository in Catalunya

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009

  2. Summary • Background • Objectives and management • Facility • Operation • Processing • Before Vs. After

  3. Spain: big changes in few years • From a centralized administration to a nearly federal one • From a very low interest and investments in culture to a new cultural infrastructure • From isolated working to cooperative working • Autonomous region of Spain, 7.000.000 inhabitants, • Own language (Catalan) • University system: 8 public universities and 4 private • University community: 180.000 students, 13.000 teaching staff and 6.000 administr. staff • National Library (Biblioteca de Catalunya). Catalonia

  4. CBUC mission • To improve library services through cooperation The way we work • By consensus • Annual working plan • Quarterly planning • With a lot of communication

  5. The beguinning: 1997 CBUC CCUC

  6. Today IRs TDX-TDR CCUC PI BDC

  7. CBUC members • Founder members: Public universities libraries of Catalonia BC + Generalitat of Catalonia (GC) – Universities • Associated members: Private universities of Catalonia + CG – Culture; Education • Members for some programs: Other important catalan libraries. • Senate (20 members, 2 meetings/year) • Executive board (14 members, 6 m/y) • Library directors (15 members, 10 m/y) • CBUC Office (8 librarians, 4 computer staff, 4 administrative staff) • Working groups (a lot) • Intranet, wiki, e- bulletin, telephone calls, e-mails ... Government

  8. CBUC Strategic plan • Programs for increasing document accessibility • Union catalogue (3,5M records, 6M docs), ILL, GEPA • The Digital Library of Catalonia • 10.000 e-journals, Licensing, TOC’s database, Institutional Repositories. • Programs to facilitate the change • Exploring the future, training

  9. Summary • Background • Objectives and management • Facility • Operation • Processing • Before Vs. After

  10. Background • 2003, April: ‘foundational’ report • 2003, Nov.: building location • 2004-05: realization of the project and funding • 2006: agreement for the creation of the facility (Lleida City Council, CBUC,University of Lleida, Department of Education of the GC and Dept. of Culture) • 2007, Jan.: building works started • 2008, Feb.: end of building works • 2008, Oct.: official opening

  11. Mission GEPA = Guaranteed Space for the Preservation of Access • Purpose: to store and preserve low-use documents, ensuring its future preservation and accessibility immediately when a library requires them. • CBUC collaborative facility, initially used by the libraries of its members (the public universities of Catalonia, UOC and the Library of Catalonia) without excluding that can be used later for other libraries in public or private so ask and who meet the requirements established.

  12. Objectives • YES • Releasing physical space of libraries • And to transform the physical libraries • Create a collection of common reserve • And guarantee that what we save what must be saved • Being a download store • NO • Keep important material from the institution

  13. Management and financing • GEPA creation, 2006 • Collaboration between five entities: UDL, Lleida, Department of Culture, Department of Universities, CBUC • Rehabilitation and commissioning: 3,000,000 € • Annual management, 2009 • Three institutions work together: Department of Culture, Department of Universities, CBUC

  14. Summary • Background • Objectives and management • Facility • Operation • Processing • Before Vs. After

  15. Old infantry barracks, Gardeny, Lleida Google maps

  16. Works

  17. Facility

  18. Official opening: 8.10.2008

  19. Some facts • The GEPA equipment is not unique but is outstanding: • has 5.400 m2 with 12 storage modules, • currently equipped eight of the twelve modules, with more than 2,000 meters of corridors and 17,000 meters shelves • total capability is expected to be so compact you can store about 43 miles of existing library shelves, • has a consultation room with ten reading places.

  20. Summary • Background • Objectives and management • Facility • Operation • Processing • Before Vs. After

  21. Document property Mixed model • Collaborative collection • Collective ownership • Institutions create bailments of their documents • Conditional bailment: institutions can’t recover their documents if GEPA can’t find the same document among the other institutions. • Cooperative collection • The library maintains the property, determines conditions for use, pays the cost

  22. Collaborative collection • We keep a number of copies per document type • In most cases: one item • In certain cases: more than one • Once GEPA receives the determined the number of copies: • Libraries may withdraw their copies • Except if someone has a better copy than the one preserved in the GEPA.

  23. Services • Documents in the collaborative collection can be used in three ways: • Preferred: e-prints • Optional: reading room • Last: ILL • Documents in the cooperative collection may be used under the rules and conditionsestablished by the owning institution

  24. Types of loads and cost model A1 Collaborative documents, ordinary load • Load = 0 Maintenance = 0 A2 Collaborative documents, special loads • Load = X? Maintenance = 0 B Cooperative collection • Load= X Maintenance = X

  25. Needs study

  26. Summary • Background • Objectives and management • Facility • Operation • Processing • Before Vs. After

  27. Library storage

  28. High-density storage

  29. Sizing items

  30. Sizing items Source: Caval CARM

  31. Trays

  32. Shelves

  33. Procedures • GEPA library automation: • MARC21 holdings • Millennium • Local catalogs: • Libraries can keep their records • Unified mentions: “GEPA” • GEPA Call number: Floor ModuleCorridor SectionShelf Tray 00 02 A 01 04 5

  34. Conservation code • Need to compare different copies of the same document: Code of documents preserved by GEPA • SEC Code • Support (S): reflects the state of preservation, cleanliness of the document, the presence of moisture, mold, insect damage, disconnection or lack of leave • Binding (E): the quality of a collection is given in part by the bindings in the case of periodicals, exemplary or special features, etc. • Completeness (C): he level of completeness refers to periodicals (or more publications in one volume) indicating whether the collections are given full or empty or are missing copies • Example: S3E1C2

  35. Summary • Background • Objectives and management • Facility • Operation • Processing • Before Vs. After

  36. Any question? • Contact us at: Consorci de Biblioteques Universitàries de Catalunya Gran Capità 2-4, edifici Nexus 08034 Barcelona (Spain) e-mail: info@cbuc.es http://www.cbuc.es

More Related