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Lessons learned from writing, winning, and implementing an Emerging Scholars grant. Sue Leach, PT,PhD,NCS,CEEAA Assistant Professor in Physical Therapy Mentored by: Ellen Costello, PT,PhD. Poster introduction to project. Lessons Learned. Is there an APP for that?

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Lessons learned from writing winning and implementing an emerging scholars grant

Lessons learned from writing, winning, and implementing an Emerging Scholars grant

Sue Leach, PT,PhD,NCS,CEEAA

Assistant Professor in Physical Therapy

Mentored by: Ellen Costello, PT,PhD



Lessons learned
Lessons Learned

  • Is there an APP for that?

  • Project Management Office: Lessons Learned Instructions

  • “The major benefit of completing the lessons learned process is that the organization retains and documents both successful & unsuccessful project activities for future reference by project managers and staff.”

  • “This allows new projects to repeat successful activities & to avoid those that were not successful.”

http://webcache.googleusercontent.com/search?q=cache:Q5yLeQs9BfoJ:www.bestpractices.osi.ca.gov/sysacq/documents/Lessons%2520Learned%2520Template_Final%2520%285278%29.doc+&cd=4&hl=en&ct=clnk&gl=us


Knowledge area section
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Lessons learned report
Lessons learned report

  • Lessons learned that didn’t work

  • Lessons learned that worked

  • Recommendations


Knowledge area section1
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Scope
Scope

  • Lessons learned that didn’t work

    Clinical component

    fMRI component

    BDNF component

  • Lessons learned that worked

    Clinical component

    fMRI component

  • Recommendations

    • Know your scope ahead of time

    • Or know when it’s time to limit your scope


Knowledge area section2
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Time

  • Lessons learned that didn’t work

    • Everything takes longer than you think

      • Grant proposal

      • IRB

      • Equipment procurement

      • Establishing relationships with equipment vendors, collaborators & research site

      • Be prepared to complete multiple drafts

  • Lessons learned that worked

    • Keep timing of other commitments in mind

  • Recommendations

    • Be persistent

    • Recognize the strengths &weaknesses of yourself & others

    • Get referrals from colleagues for contacts

    • Always follow up


Knowledge area section3
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Cost

  • Lessons learned that didn’t work

    • Anxiety over responsibility to make best use of funds

  • Lessons learned that worked

    • Expanding the potential impact

    • Revising the budget accordingly

  • Recommendation(s)

    • It’s a great problem to have


Knowledge area section4
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Quality
Quality

  • Lessons learned that didn’t work

    • TBD

  • Lessons learned that worked

    • Become more knowledgeable e.g. conferences

    • Use available resources to create a good product

  • Recommendations

    • Expand your focus with collaborations


Knowledge area section5
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Human resources
Human Resources

  • Lessons learned that didn’t work

    • BDNF

  • Lessons learned that worked

    • Seek out excellent mentors

  • Recommendations

    • Find mentors/collaborators with similar interests but expertise different from yours. Win win.

      • Be prepared to sell your product

      • Get lucky

Ellen Costello, PT,PhD

Sarah Shomstein, PhD


Human resources1
Human Resources

  • Mentor outside of project

Mary Corcoran


Knowledge area section6
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Communication
Communication

  • Lessons learned that didn’t work

    • IRB: phone call vs. in-person visit

    • Insufficient contacts e.g. Phlebotomist, lab folks, skilled in BDNF

  • Lessons learned that worked

    • If you don’t ask, you won’t know

  • Recommendation

    • In-person visit to IRB

    • Know enough to discuss with others


Knowledge area section7
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Risk management
Risk Management

  • Lessons learned that didn’t work

    • No mistakes so far that weren’t correctable

  • Lessons learned that worked

    • Mentors

    • Trusting instincts

  • Recommendation

    • Choose your team wisely (or be very lucky)


Knowledge area section8
Knowledge Area Section

  • Scope

  • Time

  • Cost

  • Quality

  • Human Resources

  • Communication

  • Risk Management

  • Procurement


Procurement
Procurement

  • Lessons learned that didn’t work

    • Even if funds are approved, equipment procurement can take a long time

  • Lessons learned that worked

    • Mike Steele as a liason

  • Recommendations

    • Explore equipment options

    • Develop relationships with vendors

    • Get a staff member involved


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