Pre departure meeting
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Pre-Departure Meeting. French Exchange Program Eastridge High School March 30, 2010. Materials. Please pick up: Final Departure Packet Required Forms Pen Refreshments Please initial the “sign-in” sheet (student AND parent/guardian). Agenda – 6:30-7:30.

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Pre-Departure Meeting

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Pre departure meeting

Pre-Departure Meeting

French Exchange Program

Eastridge High School

March 30, 2010


Materials

Materials

  • Please pick up:

    • Final Departure Packet

    • Required Forms

    • Pen

    • Refreshments

  • Please initial the “sign-in” sheet (student AND parent/guardian)


Agenda 6 30 7 30

Agenda – 6:30-7:30

  • Welcome, Introduction, Materials (2 min.)

  • Contents of Pre-Departure Packet (30 min.)

  • Forms processing (15 min.)

  • Questions & Answers (13 min.)


Welcome introductions

Welcome & Introductions

  • Candie Black, Trip Organizer

    • (585) 356-0951 (cell) before 4/5/08

    • (585) 339-1450 ext. 4013 (work)

    • (585) 339-1555 ext. 4522 (voicemail)

    • [email protected]

  • Additional chaperones

    • Ellice Amendolare (teacher)

    • Mary Di Muro (parent)

Contact information!


American participants

American participants

  • 16 students

    • 2 sophomores

    • 6 juniors

    • 8 seniors

  • 3 chaperones


American participants1

American participants


French participants

French participants

  • 16 host students

  • 4 students w/o American visitors

  • 2 chaperones


French participants1

French participants


School lyc e saint martin

School – Lycée Saint Martin

  • 31, rue d’Antrain, 35706 Rennes FRANCE

  • Telephone: 001-33-2-99-84-16-16

  • Email: [email protected]

  • Website: http://www.lycee-stmartin-rennes.org/


Travel itinerary overview

Travel Itinerary – Overview

  • 4/11 – Depart Rochester

  • 4/12-4/17 – Rennes

  • 4/17-4/20 – Paris

  • 4/20 – Return Rochester


Monday 4 11 11

Monday – 4/11/11

  • Arrive at the Rochester International Airport – upper “departures” level 12:45 p.m. with luggage & passport

  • Check luggage @ airline counter

  • Goodbyes & security check

  • 2:55 p.m. - Depart flight #4346N, Rochester-Chicago – arrive 3:50 p.m

  • Early dinner @ airport

  • 5:55 p.m. – depart flight #42N, Chicago-Paris, arrive the next day 9:20 a.m.


Tuesday 4 12 11

Tuesday – 4/12/11

  • Deplane, baggage claim, customs

  • Transfer to train station at airport

  • Depart Paris train station TGV #5214 @ 10:28 a.m. to Rennes

  • Lunch on train

  • Arrive at Rennes train station @ 1:27 p.m.


Tuesday 4 12 111

Tuesday – 4/12/11

  • French students to pick up Americans at train station – take metro to drop suitcases off @ the high school

  • 2:00 p.m. “Crêperie” + walking tour of downtown Rennes and the Thabor park (French students go to class.)

  • 5:00-6:00 p.m. French students will pick up Americans and their suitcases and bring them home. Dinner, unpack, shower, sleep


Wednesday 4 13 11

Wednesday – 4/13/11

  • 8:00 a.m. – students arrive at the high school – debriefing

  • 8:30 – French and American students leave by bus to visit the seaside town of St. Malo (fortified city, ramparts, Sillon beaches)


Wednesday 4 13 111

Wednesday – 4/13/11

  • Picnic lunch in St. Malo

  • Afternoon visit to the Mont St. Michel (fortress built on a mountain)

  • 6:00 p.m. – students return to high school

  • Evening with families


Thursday 4 14 11

Thursday – 4/14/11

  • 8:00 – Welcome breakfast at the high school

  • 9:00-10:00 American students go to classes

  • 11:00 Mayoral reception at city hall


Thursday 4 14 111

Thursday – 4/14/11

  • 12:00 Lunch

  • 1:00-? American students go to classes

  • Evening with families


Friday 4 15 11

Friday – 4/15/11

  • 8:30 – Americans leave for a tour of the Normandy coast (American Cemetery, the D-day beach)

  • Picnic lunch

  • 6:00 p.m. – students return to high school

  • Evening with families


Saturday 4 16 11

Saturday – 4/16/11

  • Family day – suggested activities include the public market (Marché des Lices) in downtown Rennes, Cancale, Dinan, etc…

  • American students pack their suitcases this evening


Sunday 4 17 11

Sunday – 4/17/11

  • 7:30 a.m. – French and American students meet at the Rennes train station with luggage and passports

  • Final goodbyes

  • 8:05 a.m. – train leaves Rennes for Paris – TGV 8014


Sunday 4 17 111

Sunday – 4/17/11

  • 10:25 – train arrives Paris (Montparnasse station)

  • Transfer to hotel via metro/walking

  • Check-in/relax

  • Lunch (packed lunch)

  • Siteseeing in Paris

  • Dinner


Monday tuesday 4 18 19

Monday & Tuesday – 4/18-19

  • Breakfast by 8:00 a.m. each morning

  • Students down in lobby by 9:00 a.m. each morning

  • Sightseeing as determined by students from 9:00-12:00

  • Lunch together


Monday tuesday 4 18 191

Monday & Tuesday – 4/18-19

  • Free time for shopping

  • Sightseeing

  • Dinner

  • Sightseeing

  • Return to hotel by 11:00 p.m.

  • Students in their own rooms and QUIET by midnight


Wednesday 4 20

Wednesday – 4/20

  • 8:00 - breakfast with bags packed the prior evening

  • 9:00 - depart hotel via metro for airport

  • 12:15 p.m. - flight #41N, Paris-Chicago

  • 2:25 p.m. - plane arrives at the Chicago airport


Wednesday 4 201

Wednesday – 4/20

  • Deplane, baggage claim, customs

  • Dinner in airport

  • 4:55 p.m. – flight #3917N, Chicago-Rochester, arrives 7:30 p.m.

  • Families pick up their students @ baggage claim


Hotel aviatic 4 17 20

Hotel Aviatic – 4/17-20

  • 10, rue Brezin, Paris

  • Telephone: 011-33-1-45-40-59-75

  • Fax: 011-33-1-45-40-67-48

  • E-mail: [email protected]

  • http://www.paris35.com/2511/paris-hostel-1061-hotel-aviatic.html


Hotel aviatic 4 17 201

Hotel Aviatic – 4/17-20


Hotel aviatic 4 17 202

Hotel Aviatic – 4/17-20


Emergency contact s

Emergency Contact #s

  • In the event of an emergency, the 1st person to contact in the event of an emergency is: Candie Black

    • Now until 4/11: (585) 356-0951 (Verizon cell – anytime, day or night)

    • From 4/12-4/16: Christèle Josso (English speaker) 011-33-2-99-55-35-12.


Emergency contact s1

Emergency Contact #s

  • If you are unable to reach me in the event of an emergency, the secondary contact is: Ellice Amendolare

    • From 4/12-4/16: Annie Frioux (English speaker) 011-33-2-99-00-18-53


Emergency contact s2

Emergency Contact #s

  • You may call Mrs. Mary Grow, our principal, during regular school hours (585) 339-1450 and she will be able to get in touch with me.


Emergency contact s3

Emergency Contact #s

  • From 4/17-4/20, the only method of getting in touch with us is email or by calling the hotel directly at:

    011-33-1-45-40-59-75

    (l’HôtelAviatic)


Calling tree

Calling tree

  • When the calling tree needs to be used (for instance, to indicate a change in any travel plans) I will call the 1st person’s parent (Bri Bailey), who will, in turn, call the next person, and so forth and so on.


Calling tree1

Calling tree

  • Please do not break the chain. If the person you are calling does not answer, leave a message (if possible) and then call the next person on the list.

  • Please keep the calling tree in a safe and convenient place (such as on the refrigerator).

  • In the event of an emergency in France, I will start the calling tree with any pertinent information.


How to call france

How to call France

  • French phone numbers have 8 digits (to call within France) separated by periods (and 10 when the city code is added).

  • To get out of the U.S., you dial 011…

  • …next the country code (France = 33)..

  • …next the city code (Paris = 1, Rennes = 2)*

  • …the 8 digit #

    *often the number is quoted with a zero before the city code - omit this when dialing.

011 – 33 – 2 – 99 – 55 – 35 - 12


How to call france1

How to call France

  • When the French person answers the phone, he/she will say “Allô?”

    • If you can speak French, do so. “Bonjour. Je voudrais parler à Megan, s’il vous plaît.”

    • Remember there is a 6-hour time difference between the US & France, so if you are calling at 6:00 p.m., it is midnight in France.


How to call france2

How to call France

  • If you can’t speak French, just say your student’s name - the family will understand that you are calling from the U.S. and will get your student if he/she is home.

  • “Emily n’est pas là.” (pronounced Em-MEE-lee nay pa la) is what the person answering the phone will say if your student is not at home.


How to call france3

How to call France

  • Students should NOT use the family’s phone OR their hotel room phones to call the U.S.!

  • The ONLY exception is that the French family will allow their American students to call home briefly on the day they arrive to confirm with you that he/she has arrived safely.


How to call france4

How to call France

  • If the student needs to speak with their American family during the trip, they should purchase phone cards available in France to use in public phones.

  • Best option: EMAIL YOUR FAMILY and enjoy the absence of the cell phone!!


Weather in rennes paris

Weather in Rennes/Paris

Website: http://www.weather.com/weather/5-day/Rennes+France+FRXX0114

Insert weather graphic from this site the Monday before the meeting.


Weather in rennes paris1

Weather in Rennes/Paris

Usually 10 degrees warmer than Rochester in early to mid spring.

Students should dress in layers that can be easily added or removed depending on the weather & activity.

A jacket and a sweatshirt are musts! Scarves are a great idea (and very chic for both men and women).


Packing list

Packing list

  • 1 checked piece of luggage (preferably with wheels) that the student can manage carrying moderate distances.

    • RULE: If a student CANNOT carry the piece of luggage up a flight of stairs by himself/herself fairly easily, it is TOO HEAVY – take some things OUT!

    • Weight limit applies: lbs


Packing list1

Packing list

  • 1 carry-on

    • Book, iPod/mp3 player, snacks, medication

    • Must fit under seat or in overhead bin of plane

    • Should contain valuables (money, passport) and one change of clothing in case luggage is lost.


General packing recommendations

General packing recommendations

  • Bring comfortable clothes & shoes

  • Do NOT bring anything that you would be heartbroken if lost.

  • Bring as little as possible (mix-n-match)

  • Try to avoid clothing that broadcasts your nationality (USA sweatshirts)


Appliances

Appliances

  • Camera - yes (digital or regular)

  • Music device - maybe (mp3 player/iPod)

  • Laptop – only after careful deliberation and verification that your homeowner’s insurance will cover damage or loss during the trip (including damage due to the electric current difference).


Appliances1

Appliances

  • Other appliances – hair dryer / flat iron

    • Try to avoid bringing these unless absolutely necessary

    • They require a special electrical current converter and plug adaptor


Appliances2

Appliances


Remember

Remember…

  • The LESS you bring, the HAPPIER you will be.

  • You will be traveling with your luggage from airports to trains to metro stations and then on foot for short distances.

  • Layout everything you want to bring and then only pack HALF!


Money

Money

  • How much?

    • $200 or more (this is for spending only - all other costs are prepaid)

  • What will my student spend money on?

    • Gifts for family & friends back home

    • Souvenirs


Money1

Money

  • What form?

    • Pre-paid card (such as a Visa bucks card) or bank credit card

      • Be sure to read the fine print – Can the card be used outside of the U.S.?

      • If you want to be able to take money out of an ATM, you will need to request a PIN (personal identification number).


Money2

Money

  • Advantages/disadvantages

    + Can be cancelled if lost or stolen

    + Can be reloaded with additional funds by parents in U.S. for use in France.


Money3

Money

  • What form?

    • Traveler’s checks

      + can be cancelled if lost/stolen

      - Requires passport to cash/use


Money4

Money

  • What form?

    • Currency

      + most acceptable

      • easy to lose/cannot be replaced

      • fee to change back to dollars


Passports

Passports

  • Your passport is the only proof you have of your valuable American citizenship.

  • Know where it is at all times.


Passports1

Passports

  • All students have provided me with a copy of their passports and should put another copy in their checked luggage.

  • A third copy should be kept by your parents.


Passports2

Passports

  • I will hold on to students’ passports from the time we touch down in France to the time we leave.

  • Exception – students who bring traveler’s checks need to carry their passports when cashing a check.


Budget

Budget

Insert budget spreadsheet


Required forms

Required Forms

  • There are 7 forms that you need to have on record with me prior to departure

    • Emergency Contact form

    • FT-3: Permission to participate

    • FT-4A: Field Medical Trip Waiver

    • FT-4B: Medical Permission for Overnight Field Trip – Parent

    • FT-4C: Medical Permission for Overnight Field Trip – Physician

    • FT-7: Field Trip Permission / Private Transportation

    • FT-8: Student Conduct


Forms

Forms

  • Emergency Contact form

    • Check all information for accuracy

    • Fill in any blank information

  • Purpose – contact information in case of emergency


Forms1

Forms

  • FT-3: Permission to participate in a field trip

    • Fill out top ½

  • Purpose – gives permission for your student to participate in field trip


Forms2

Forms

  • FT-4A: Field Medical Trip Waiver

  • Purpose – gives permission to receive medical care while on the field trip.


Forms3

Forms

  • FT-4B: Medical Permission for Overnight Field Trip – Parent

  • Purpose – gives permission to receive medical care while on an overnight field trip.


Forms4

Forms

  • FT-4C: Medical Permission for Overnight Field Trip – Physician

  • Purpose – gives permission to carry/administer medication while on an overnight field trip.


Forms5

Forms

  • FT-7: Field Trip Permission / Private Transportation

  • Purpose – gives permission for student to travel in private via non-district transportation (private & public).


Emergency medical treatment

Emergency Medical Treatment

  • If student requires medical attention during trip, every attempt will be made to contact you (as well as the others listed on your Emergency Contact Form) immediately.

  • If medical services are needed, they will be paid for and then you will reimburse me immediately upon return to U.S. (and then you will go through your insurance company to be reimbursed).


Forms6

Forms

  • FT-8: Student Conduct

  • Purpose – clarify expectations for student behavior while on trip


Code of conduct

Code of Conduct

  • Student will participate in activities with their French hosts.

  • Student will be mature & courteous.

  • Student will obey family/school rules.

  • Student will NOT drive any vehicles.

  • Student will not purchase, use or have in their possession cigarettes, cigars, or other tobacco products.


Code of conduct1

Code of Conduct

Student will not purchase, use or have in their possession any drug/narcotic, unless prescribed by a medical professional.

Student will not purchase, abuse or have in their possession any alcoholic drinks.


Alcohol

Alcohol

  • Your student WILL be offered wine at dinner by their host families as part of the cultural experience.

  • Your student IS of legal age in France to purchase and consume alcoholic beverages.

  • The school has a zero tolerance policy for abuse of alcohol, drugs and tobacco products while on school trips.


It happened in fairport

It happened in Fairport…

Moral of the story: Your parents and you have worked hard and paid a lot of money for you to participate in this trip. Don’t ruin it by breaking school rules that you knew about ahead of time!

http://www.13wham.com/news/local/story/Fairport-Students-Suspended-After-Class-Trip/A3TfLGxUjEGlnIQYnA1o-w.cspx


Alcohol1

Alcohol

  • So how we will reconcile such a situation?

    (1) You must make your expectations extremely clear to your student about the consumption of alcoholic beverages during this trip.


Alcohol2

Alcohol

(2) Students found to have abused tobacco products, alcohol, or drugs during the trip will be referred to the principal for a Superintendent’s hearing that will result in disciplinary consequences as if the student had consumed said products on school grounds.


Other behaviors

Other behaviors…

Faced with sudden freedom, your student may be tempted to engage in other behaviors, that while not specifically addressed in the code of conduct or school policy, should nonetheless be discussed between parents and students prior to departure including, but not limited to, getting tattoos or body piercing.


Other behaviors1

Other behaviors…

These behaviors are inherently dangerous and neither the school district nor any of the chaperones accompanying the group take any responsibility, financial or otherwise, if a student engages in them while on the trip.

PARENTS: TELL YOUR STUDENT WHAT YOUR EXPECTATIONS ARE FOR THEIR BEHAVIOR!!


Discipline

Discipline

  • In the event your student engages in inappropriate behavior during the trip at any time, you will be contacted IMMEDIATELY, regardless of the time of day.


Inappropriate behavior

Inappropriate behavior

smoking,

abusing alcohol of ANY kind,

abusing a controlled substance,

engaging in sexual behavior,

causing bodily harm to another individual or damage to another’s property,

being insubordinate towards a chaperone or disrespectful to another member of the group.


Discipline1

Discipline

These actions committed once are grounds for disciplinary action and will be reported to Mrs. Grow, the Board of Education and the Superintendent upon our return!!!


Addendum a france

Addendum A - France

  • Paris

  • Brittany

  • Normandy


Addendum b rennes

Addendum B - Rennes


Addendum c detailed packing list

Addendum C – Detailed Packing List


Questions

Questions?


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