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plan. Introduction to Environmental Management Systems (EMS). act. do. check. Presented by Faith Leavitt Global Environment & Technology Foundation July 2002. You Want Answers……. What is an EMS? Why do I need one? Benefits/barriers? OK, I want one, now what?

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Introduction to Environmental Management Systems (EMS)

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plan

Introduction to Environmental Management Systems (EMS)

act

do

check

Presented by

Faith LeavittGlobal Environment & Technology Foundation

July 2002


You Want Answers……

  • What is an EMS?

  • Why do I need one?

  • Benefits/barriers?

  • OK, I want one, now what?

  •  Where can I get information and help?


What is an EMS?

PLAN

DO

ACT

CHECK


An Iterative Process

PLAN

ACT

DO

CHECK


It’s a SYSTEM, Not a Project

Act

Plan

EMS

Do

Check


Key Components

Define the Environmental Footprint

Standard Operating Procedures

E

M

S

Training

Roles & Responsibilities

Objectives and Targets


Three Key Commitments

  • Compliance with relevant laws and regulations

  • Prevention of pollution

  • Continual improvement

ENV.

POLICY

C

O

M

P

L

Y

P

R

E

V

E

N

T

I

M

P

R

O

V

E


Why Do We Need an EMS?


We Manage Compliance. Why Do We Need an EMS?

P2

$$$ Saved

RootCauses

Violations

Accidents

Inefficiencies

Loss of Control

Opportunities


Why Choose EMS?

  • Compliance assurance

  • Thinking beyond compliance

  • Be efficient; Save $$$$


Why Choose EMS?

  • Public image concerns

  • Supply chain requirements

  • Loan and insurance criteria

  • Trade barriers


Why Choose EMS?

  • Deregulation

  • Improved relationships

  • Awareness, responsibility, accountability

  • Regulatory incentives

  • Is our institutional knowledge in the brain of one or two people?


“An EMS makes you think differently - ‘out of the box.’ It forces you to look at things you’ve been looking at for years in a new way, to formalize and rationalize your decisions. It creates a different, more dynamic organizational culture. There’s actually a heightened level of interest, even excitement that is generated.”


Better Compliance, Performance,xP2, Stewardship

Real Progress in Minimizing Our Environmental Impacts


Benefits/BarriersKeys to Success

Resources


What Benefits Can You Expect?

  • Better understanding of laws and regs

  • Better awareness and understanding of the environmental “footprint”

  • Better operational control

  • Well-defined roles, responsibility, accountability

  • Avoiding the “band-aid” approach

  • Consistency and efficiency ($$$savings)


Environmental Benefits

  • 700 buses washed 1x/week in Portland ($70-80K)

  • 18K lbs of lab waste recycled in Mass in 3 months

  • Eliminated CFCs; achieved 34% reduction in waste generation at Warner Lambert

  • No accidents in 2 years at MCI-Norfolk

  • 1 mil gal rainwater available in sedimentation basin …used water for dust control and soil compaction… conserved about 800,000 gallons of potable water ($1500 savings/year)


Economic Benefits

  • Jeff Co, Alabama bond rating up ¼%

  • Scottsdale saves $16k/year in permit costs

  • Acushnet rubber co. Saves $150K by distilling mineral spirits from used rags

  • Gillette saves $88,700 in energy conserv.

  • Warner Lambert spends $60K in direct costs implementing - saves $250K

  • POHA reduces insurance premium 20%


Resource Requirements

  • Average Project Length…..……………..18 months

  • Time Per Employee…………………..4 person-days per employee

  • Average Payback…………………...….20 months (often much better)


Keys to Success

  • Top management commitment, visibility and involvement

  • Strong implementation team - champions

  • An informed and involved workforce

  • Don’t reinvent the wheel the KISS rule


How Do We Implement an EMS?


Four-Phased Implementation Strategy

  • Phase I: Getting Started

  • Phase II: Developing PlanningElements

  • Phase III: Building Management Programs

  • Phase IV: Auditing, Checking and Corrective Action and Management Review


Tasks in Phase 1

  • Appoint the management rep

  • Identify the “fenceline”

  • Build a business case

  • Select and train teams

  • Promote awareness and get buy-in

  • Conduct a gap analysis

  • Flow diagrams of environmental hotspots

  • Stakeholder analysis


Tasks in Phase 2

  • Drawing the environmental footprint

  • Prioritizing impacts

  • Setting objectives and targets


Tasks in Phase 3

Identify Priority Impacts

Establish Objectives

And Targets

Manage

Priority

Impacts

Develop/Implement

Action Plans for

Achieving Os & Ts


An EMP is the Vehicle Used to Achieve Your Objectives and Targets

We’ll make it

by April 2003

Obj: Reduce Energy Use by 20%

Target: Maintenance by 10% & Offices by 20%

When will

we get there?

Faith

EE Lights

MotionSensors

Craig

EMP

Resources


Managing Priority Impacts

Review your

  • Roles and responsibilities

  • Operational controls

  • Training

  • Managing and controlling documents and records

  • Communication (inside and outside)

  • Emergency preparedness and response


Tasks in Phase 4Are We Doing What We Said We Would Do?

  • Compliance Status

  • Monitoring/Measuring/Calibration

  • EMS Audit

  • Corrective/Preventive Action

  • Management Review


For More Information

www.peercenter.net

www.getf.org/projects/muni.cfm

www.epa.gov/owmitnet/iso14001/ems2001final.pdf

www.lgean.org

http://p2.org/


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