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Operations Training

Lesson 4. Operations Training. Be. Please return to your seat. Lesson 4 . This Lesson’s Agenda . Lesson 4. Module III USPS Protocols Module IV Using the tools USPS Website OM (Operations Manual) & Bylaws SailAngle Evaluation Form. Lesson 4 . >>. Lesson 4.

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Operations Training

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  1. Lesson 4 Operations Training Be Please return to your seat Lesson 4

  2. This Lesson’s Agenda Lesson 4 • Module III • USPS Protocols • Module IV • Using the tools • USPS Website • OM (Operations Manual) & Bylaws • SailAngle • Evaluation Form Lesson 4 >>

  3. Lesson 4 Case History Studies >>

  4. Case History Studies Lesson 4 Real situations - Actual cases Names changed - Protection of guilty Who should have done what? What was underlying cause? Who was in charge – Did they know that? Do we have all the facts – Did they? Was it a learning experience? Now what? >>

  5. Case History Studies Lesson 4 Case # M3-21 • Commander ‘Larry’ wanted ExCom to vote to approve a dues increase • Asked Secretary ‘Mo’ to make motion to raise the dues, at the next ExCom meeting. • XO ‘Curly’ knew he & other ExCom members did not support this – as a group they decided to do nothing. • At meeting Cdr made impassioned speech, Secy made motion, other ExCom members did nothing • Motion died – for lack of a second >>

  6. Case History Studies Lesson 4 HANDOUT # 11 Publication Protocols Case # M3-13 • Very upset editor interrupts your lunch about a letter from a district ‘idiot’, who refers to masthead & not using periods when denoting grades • and – unknown what all • and – editor didn’t know this ‘idiot’ • and – ‘idiot’ not even a Cdr • Very upset editor quits You are Commander – Now What ? >>

  7. Meetings & Protocols At meetings of the squadron membership or the ExCom, there is a protocol for: • Flag placement & • Who sits where at the head table >>

  8. Protocol Regular Dinner Meeting Squadron AO XO CDR SEO SECY TREAS 4 2 1 3 5 6 Head Table DAIS USA flag is alwaysrightmost >>

  9. Protocol Squadron Annual Meeting Flags 2 and 4 are used only in squadrons where members of CPS will be participating in the annual meeting SECY SEO D/C CDR XO AO TREAS 6 4 2 1 3 5 7 Head Table 1 USA 2 3 USPS 4 >>

  10. Protocol Uniforms & Flag Etiquette Uniforms USPS has an abundant variety, identified by letters, not always remembered Flags Etiquette steeped in tradition & maritime practices >>

  11. Protocol A Few USPS Uniforms C or A or D or >>

  12. Protocol For Many – most popular Squadron Shirts & Slacks/Shorts • Casual dress including knit shirts bearing squadron insignia are often the nearest that many members ever get to wearing a uniform • A blazer with pocket insignia denoting rank and grade is commonly worn at meetings • She’s a Pilot and a P/C >>

  13. Blazer Patch Tridents • Gold = current • Silver = past >>

  14. Protocol Educational Insignia JN S or P S & P N AP SN ? ? ‘Full Certificate’ 5 AG & 6 EC 3 AG (S, P, AP) & 3 elective courses >>

  15. Protocol Squadron Officers Insignia Commander • Lieutenant Commanders • Executive Officer • Education Officer • Administrative Officer • Secretary & Treasurer Lieutenants >>

  16. Protocol District and National Officers DISTRICT: Greek letter delta added NATIONAL BRIDGE Left: Chief Commander Right: Vice Commanders NATIONAL COMMITTEES Left: Rear Commander (Chairman) Right: Staff Commander (Asst Chair) >>

  17. Protocol Flags, Pennant & Burgee to Identify Commander Flag Lt/C Flag ?_______________? ?____________________? USPS Ensign Diablo Burgee P/C Pennant ?______________? ?_______________? ?_______________? >>

  18. Protocol Display Your Flags >>

  19. Protocol Display Your Flags These flags & burgee are appropriate, except the jolly roger! >>

  20. Recap Lesson 4 • Module III • USPS Protocols • Head Table setup • Indoor flag placement • Uniforms, Blazers & USPS casual • Educational & Officer insignia • Outdoor & Vessel flag hierarchy • Next up • Using the USPS tools >>

  21. Lesson 4 Let’s take a 10 min Break Please return when you hear the bell END OF BREAK >>

  22. The Answer Book Operations Manual Tools - OM >>

  23. Navigating USPS Website Tools - Website • Home Page • Member Stuff • Member Benefits button • Site Index • Ship’s Store – Learning Guides • Squadron Officers Guide • Information Center • How do I . . . . ? • Search feature • Departments Thanks to: Stf/C Kristi Anderson, P P/V/C Dave Hinders, SN >>

  24. USPS Website 2012 Home Page Tools - Website • Access for public & USPS members • Emphasis on USPS offerings • Courses • VSC’s • Membership • Member Benefits • Gateway to • Departments • Districts • Squadrons • SailAngle >>

  25. USPS Website – Find it Tools - Website At top of almost every page - a navigation bar with “Site Index” & “How Do I…” >>

  26. USPS Website – Site Index Tools - Website Alphabetical listing of common items for which people search Link takes you directly to the page Link for each Department listed at top >>

  27. USPS Website –How Do I... Tools - Website Alphabetical listing of common questions asked Except - Most often asked questions on top >>

  28. USPS Website – Search Tools - Website civic Use Search box with “keywords” to search entire web site Great way to find ‘it’, when you don’t know what department owns ‘it’ >>

  29. USPS Website – Departments Tools - Website Where to find it: • What new member benefits are being offered? >>

  30. New Member Benefits Where to Find Tools - Website 7 Places! • USPS Home Page • Member Stuff • Search • Site Index • Admin Drop Down • Member Benefits • Administrative Department Home Page • How do I… • Find out about member benefits? >>

  31. USPS Website – Departments Tools - Website Where to find it: • National Meetings? • Which department does it belong to? >>

  32. National Meetings Where to Find Tools - Website 7 Places! • USPS Home Page • Next Meeting • New & Events/Calendar • Search • Site Index • Executive Dept Drop Down • National Meetings • Executive Department Home Page • How do I… • Find out about national meetings? >>

  33. Update Your Own Data Online - In Real Time Tools - Website Now, each member can update their own information National database will be updated at that moment (akain Real Time) >>

  34. Update Your Own Data Online - In Real Time Tools - Website No - you cannot give yourself a higher Grade, Rank or more Merit Marks >>

  35. Be Aware! Tools - Website Real Time updates of member information not allowed unless you are logged on with a PIN Your Zip will not work! >>

  36. Squadron Officers Guide Access the Officers Guide From: Member Stuff on Home Page OR Site Index OR - - - A wealth of information >>

  37. Let’s Go Online To access • Go to www.usps.org • Home page – Member Stuff - Log on • From Member Stuff - • Ship’s Store – Learning Guides • Squadron Officers Guide • Operations Manual Download • Squadron Bylaws Download >>

  38. Tools – SailAngle Message system is private All messages are within USPS community Setting up groups - simple & easy to use No SPAM No viruses Members w/o an email address can participate Managed & maintained professionally >>

  39. Tools – SailAngle To access: • Go to USPS Home page - Logon • Click on the SailAngle button • Always access via Home Page • www.usps.org • Do not logoff SailAngle • Just shut down with X in top right corner >>

  40. Tools – SailAngle To Access >>

  41. Summary Lesson 4 - Operations Training Program. • Case Histories • Protocols • Head Table Seating • Flags • Uniforms & Insignia • USPS Tools • OM • Website • SailAngle • Bylaws >>

  42. Homework • Reading assignments - all on CD • Operations Training Module III & IV • USPS bylaws • Your Squadron bylaws if up-to-date, OR • Model bylaws for squadrons • District Job Descriptions • OM - Appendix A ‘Using this Manual’ • Exploring assignment – all on the internet • USPS website • SailAngle HANDOUT Homework for Lessons 3 & 4 >>

  43. Evaluation Lesson 4 The OT/LD Committee and I appreciate your candid evaluation of this program Please complete the form provided. >>

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