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Training for Tomorrow Administrative Webinar. April 6, 2010. CDBG Administrative Requirements . Financial Management Procurement Contract Management Employment of Unauthorized Aliens Closeout. CDBG Administrative Manual. Can be found online Go to www.missouridevelopment.org

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Training for tomorrow administrative webinar

Training for TomorrowAdministrative Webinar

April 6, 2010


Cdbg administrative requirements
CDBG Administrative Requirements

  • Financial Management

  • Procurement

  • Contract Management

  • Employment of Unauthorized Aliens

  • Closeout


Cdbg administrative manual
CDBG Administrative Manual

  • Can be found online

  • Go to www.missouridevelopment.org

    • Click on BCS Programs, then

    • Click on Community Development Block Grant, then

    • Click on CDBG Administrative Manual


Financial management
Financial Management

  • Drawdown of funds

    • We can only disburse funds to grantee (local government)

    • Grantee (county) must designate a non-interest bearing account for CDBG electronic deposit

      • Grantee must submit three forms (SFM01 – Authorized Signature form, SFM02 – Designation of Depository, and Electronic Funds Transfer form).


Financial management1
Financial Management

  • Grantee will submit Request for Funds Form (RFF) to draw funds

  • Once received and approved in our office –

    • Takes 2 days to get funds from US Treasury

    • Takes another couple of days to pay

    • Payment will go to grantee, who will then pay the college


Financial management2
Financial Management

  • College may pay bill and then be reimbursed, or

  • May pay bill when funds received from CDBG

  • This is entirely up to you!


Financial management3
Financial Management

  • Recordkeeping

    • Keep file of RFFs plus invoices

    • If paying costs of existing staff, keep record of hours spent on T4T (timesheets, etc.)

    • Ledger of all CDBG expenditures


Procurement
Procurement

  • Paying your own staff for work – no procurement required

  • Anything contracted or purchased from “outside” must be procured in accordance with CDBG

  • Refer to “Procurement Requirements” memo on T4T section of BCS website


Contract management
Contract Management

  • Execute a contract for all procured professional services

    • Be aware of required CDBG language in contracts (found in contract management chapter of manual)


Employment of unauthorized aliens
Employment of Unauthorized Aliens

  • Per RSMo 285.530:

    • All recipients of CDBG must participate in E-verify.

    • All contracts must have language related to the hiring of unauthorized aliens.


Closeout
Closeout

Believe it or not……….CDBG projects DO end!

  • We’ll need a closeout report at the end of the project

    • All CDBG funds expended

    • Planning/capacity building activities completed


Contacts
Contacts


Site visits
Site visits

  • We will be setting up brief (introductory) site visits soon.

  • There will be at least one full monitoring visit during the life of the project.


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