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DAMS RIGHT! Using MDID for Managing Image Collections

DAMS RIGHT! Using MDID for Managing Image Collections. So You’ve Decided to Use MDID – Now What??. An Explanation of Some of the Key Curator Tasks in MDID 2 Presented at VRA Baltimore, MD March 6, 2006 Marci Hahn, Wellesley College. Creating a New Collection.

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DAMS RIGHT! Using MDID for Managing Image Collections

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  1. DAMS RIGHT! Using MDID for Managing Image Collections

  2. So You’ve Decided to Use MDID – Now What?? An Explanation of Some of the Key Curator Tasks in MDID 2 Presented at VRA Baltimore, MD March 6, 2006 Marci Hahn, Wellesley College

  3. Creating a New Collection

  4. This page is where you will manage the collection • Enter the • Collection Name • A brief description • The path, i.e., the server where the images are • The overview image When you’re finished, Update Properties

  5. Usage Agreement The Usage Agreement is the terms your users agree to when they use the Collection. Every time you update it, they have to agree to the Usage Agreement We feel this is so important, we intend to also post it on our login page. We will change the login button to: “By logging in, I agree to the Usage Agreements”

  6. Exporting Data • Decide on the data you want to pull from your database. • Name the fields exactly the way they will appear in the MDID • field definition list. • Set field definitions: You can use Dublin Core as default, • upload your own from an XML file, or create them in MDID2. • Export the data out of your database into either an Excel file • or a CSV file. • Use the MDID Converter Tool (located in the MDID Tools • Folder) to convert your data to XML.

  7. Field names cannot • have any spaces, and they must match the field names in your xml data file exactly. • However, you can put spaces in the label view. You can also choose how you want the fields to be searched.

  8. One field must be a unique number, the identifier field: Your CSV file also needs a resource field, although there is no corresponding field in MDID. This is the file name of the image, & it should have a file extension:

  9. Using the Converter Tool Make sure you set the identifier field and the resource field to the appropriate field name. Also, click Options to check the Resources setting. Make sure “Remove Resource Column from Output” is checked. This is because the Resource column is your File name, but is not part of your Data, which is why there is no Field for it in the Field Definitions.

  10. Importing Data Hopefully, if your field names all match precisely, and you checked off the “Resource” button on the converter tool….. you will get this display… To import, browse to find your xml file, and hit “Import Data”

  11. …..and not this one! But if so, don’t panic! There is plenty of help available….more on that later.

  12. Users and Permissions First add an individual user Then add them to their appropriate group The benefit of user groups is that you can set the permissions for a group, and add users, rather than setting permissions for each user.

  13. You need to set five different permissions, in addition to Collection permissions. This is why the user groups feature is very helpful!

  14. Select the group you want to set permissions for, and then modify. In general, Permissions to modify, manage and delete should only be for Administrators.

  15. Uploading Images Image Manager: You can use the Image Manager to upload a batch of images to the server. The image manager will also convert your TIFF files to the three appropriate sizes of JPEGS. The data then maps to the images -

  16. You should log in using your server password, and the server location A note about logins: It may be the case that your server login should match the MDID login. If you have trouble logging into the image manager, and those logins are different, try changing them to make them match.

  17. Other Resources: The MDID wiki: http://www.mdid.org/mdidwiki/. Some important information here, in addition to some great tutorials The Curator Workshop Manual, which explains these Features in detail, is under the “How to….” menu

  18. The Listserv: MDIDUSERS-L@kookaburra1.jmu.edu This list is very active and very helpful! JMU does a great job of helping to solve problems, and Andreas Knab, Systems Engineer, at the Center for Instructional Technology at JMU, answers questions and helps to solve problems. If you have any further questions, feel free to email me at: mhahn@wellesley.edu

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