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Mail User’s Forum. January 6, 2008. Agenda. USPS updates and reminders for upcoming changes. Introduction to suspicious mail handling and training. Mail piece design panel discussion. USPS Account Manager Xerox Representatives SMDS Mail Design Analyst. USPS Updates/Reminders. Move Update

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Mail user s forum

Mail User’s Forum

January 6, 2008


Agenda

Agenda

  • USPS updates and reminders for upcoming changes.

  • Introduction to suspicious mail handling and training.

  • Mail piece design panel discussion.

    • USPS Account Manager

    • Xerox Representatives

    • SMDS Mail Design Analyst


Usps updates reminders

USPS Updates/Reminders

  • Move Update

    • Effective Date November 23, 2008.

    • Frequency change from 185 to 95 days.

    • Applies to Standard Mail.

    • Customer has to update addresses with the information provided.

    • State Mail received a Legal Restraint Method exemption.


Usps updates reminders1

USPS Updates/Reminders

  • New format standard for ‘Flats’.

    • Effective Date March 29, 2009.

    • Address block placement.

    • 8 pt font and no overlapping lines or characters.

    • State Mail has posted a Customer Notice with all the details. It can be accessed at http://purchasing.utah.gov/mail/documents/customernoticeautoflatrequirements.pdf


Usps updates reminders2

USPS Updates/Reminders

  • Intelligent Mail Barcode

    • Effective Date May 2011 (changed from May 2009 and January 2009).

    • Starting May 2009 additional postage discounts, over Basic IMB and PostNet customers, available for Full-Service IMB customers.

    • State Mail has certified their IMB and will work towards Full-Service status.


Usps updates reminders3

USPS Updates/Reminders

  • PostNet Barcodes

    • Effective Date May 2011.

    • Will no longer be accepted after May 2011.

    • Will be accepted from May 2009 until May 2011 at a higher rate then Basic and Full-Service IMB.

    • State Mail will print the IMB for customers on OCR mail without ACS codes.


Usps updates reminders4

USPS Updates/Reminders

  • Intelligent Mail Barcode on Business Reply Mail.

    • Effective Date May 2011.

    • PostNet barcode on all BRM mail must be replaced with the IMB.

    • State Mail will do the artwork and qualification for this over the next two years.

    • Please contact State Mail when you are ready to order new stock.


Usps updates reminders5

USPS Updates/Reminders

  • New Standards for letter size booklets and self-mailers.

    • Effective Date has not been announced.


Mail piece threats

Mail Piece Threats


Mail piece threats1

Mail Piece Threats

  • Suspicious Package poster.

  • Minimum Response flyer.

  • On-site training.

    • Notify Tim Walden in the back or at [email protected]

  • March 2009 Mail User’s Forum – “Suspicious Package Identification and Response.”


Questions

Questions?

  • USPS Updates/Reminders?

  • Security Concerns or training?

    • Sign up with Tim Walden in the back today or email [email protected] for scheduling.

    • Check State Mail’s website periodically for updates on training materials.


Mail piece design panel

Mail Piece Design Panel

  • Print Services – 538.8631

    • Brian Jensen – Program Manager

    • Justin Wilson – Xerox Site Lead

  • US Postal Service – 974.2949

    • Micky Curtis – Account Manager

  • State Mail & Dist. Srvcs. – 323.4300

    • Andy Wright – Mail Design Analyst


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