A Modern Intranet Solution on Office 365

1. Modern Intranet - Overview Copyright © 2019 BizPortalsSolutions

2. Intranets, as we knew them, have changed and evolved with the advancing technology and the changing needs of businesses and employees. Gone are the days when an intranet portal meant a static, policed, internal site, which only offered a one-way communication, and which was used mainly as an IT certified repository and news channel. Intranets have evolved

3. Recent years have seen a burst in technology and the way it is used. We have seen the emergence of social networks, increase in remote workers, information explosion, etc., • which has spurred the evolution of the intranet - into a modern intranet. Trends

4. The transformations in the industry has led companies to enhance its features and modernize it to be more lightweight, easy to setup, and user friendly. • An intranet that is designed for your everyday business needs can drastically improve the productivity, collaboration, and overall work of any small and midsized business. Why businesses choose a modern intranet?

5. A modern intranet has many definitions depending on the features most relevant to an organization. It has been defined as “an intranet in-a-box”, “a communication hub”, and “a social intranet”, amongst others. What is a Modern Intranet?

6. Role of a Modern Intranet in your digital workplace Simply put, a modern intranet is where employees come to connect, collaborate, share ideas, and accomplish work. It's a central location where you can easily find the information, people, and tools you need to get things done.  News and information Finding data Getting work done Corporatenews and communications, onboarding information from HR, Executives. Manage your tasks, set reminders, and have access to the tools you use for work. People, experts, information, knowledge and ideas that help people do their jobs.

7. It is always with you • A modern intranet is on the cloud, which means it goes where you go. It is available 24/7 from anywhere, at any time, using any device. What makes it modern? • It is where work is accomplished • It is a place where your employees start off their work, create documents, manage projects, tasks, emails, receive notifications, fill out forms, etc. A modern intranet should mimic the “social” aspect that people have in their personal lives, and encourage collaboration and knowledge sharing. • It promotes collaboration • A modern intranet is cloud-based; it's intuitive with a great user experience and easy navigation. You can automate operations and free up your IT staff. • It makes things easier

8. A modern intranet is your corporate hub that brings all your business processes in one central location. So instead of using separate applications for your email, document authoring, project management, forms processing, and collaborating; everything is available on the intranet. • It brings everything in one place What makes it modern? • A ready-to-go intranet has many benefits over customized intranets, such as easier adoption and maintenance, faster implementation of new features, and less technical skills required. • It is ready-to-go

9. Why do I need a modern intranet?

10. What core features should a modern intranet have? • Automated Workflows Anytime, Anywhere Access It should allow access to all documents, policies, calendars, and directories no matter where you are or what device you are using. This means it should be based in the cloud. • It should offer multi-stage workflows that automatically send and notify the appropriate person to review and approve documents, forms, or processes.This saves time and can replace paper forms with electronic forms.

11. What core features should a modern intranet have? • HR & Employee Management Tools • Team Sites • It should provide tools to easily publish and share HR information and policies, news and announcements, streamline employee onboarding and off-boarding, and track employee performance. • It should allow you to create different sites for your different departments and teams and allow to customize permission settings so that access to these sites can be open or closed to the appropriate team members.

12. What core features should a modern intranet have? • Employee Directory • Project Management Tools • It should have the tools to manage projects by defining teams, assigning tasks, tracking risks and issues, sharing event calendars, and creating custom tracking lists. It should allow group discussions, sharing documents and notes, as well as creating sub-projects. • It should have an employee directory that maintains a list of all employees, with their job title, contact information, a profile picture and a blurb about what they do. Then employees can be searched by name, department, job title and location. This can be as minimal or as detailed as you would like. A quality intranet will allow for this type of customization.

13. What core features should a modern intranet have? • Enterprise Search • Alerts & Notifications • It should allow you to search for people, documents, events, and tasks across the company to save time. • It should provide customizable alerts and notifications things such as overdue tasks, items needing review or approval, company news alerts and more.

14. What core features should a modern intranet have? • Document Approvals and eSignatures • Electronic Forms • Out-of-the-box, ready-to-use forms for very common items - expense reimbursement, time off requests, request to purchase, etc. Instead of printing, filling and walking your forms from manager to manager for approvals, you can initiate and route your forms directly through the intranet. • Documents can be routed for approval right from the document library and BizPortals 365’s integration with DocuSign makes getting signatures from clients, vendors and customers a snap

15. What core features should a modern intranet have? • Analytics and BI • Integration with Business Apps BizPortals 365 can present analytical information from enterprise applications and data warehouses. For example, information can be collected from accounting, ERP and MES systems in a SQL or HANA database and analytics performed using Power BI and presented automatically in BizPortals 365. • This is not a common feature, but elite intranet products like BizPortals 365 allow you to integrate with your other lines of business and applications like CRM, • ERP, Sales, Finance and Accounting Systems.

16. 1. Understand your needs - What are your biggest pain points? What features you would value? What is your budget? 2. Research and Request Demos - Research and select a few to compare. Then request demos to get an inside look at different features the product includes. What if I’m ready for amodern intranet? Where do Ibegin? 3. Time and Cost - Compare each product’s cost and estimated time to implement. 4. Services - Your solution provider should understand your needs beforehand then move towards implementation to get your intranet running, migrate your content, data and processes to the new platform, and help you throughthe success and support. 5. Place importance on integrations - Apart from integrating with business apps like CRM, HRIS, ERP, etc., make sure the solution also integrates with productivity tools for your employees to access from one place. 6. Sustainable architecture - It is important that the solution you pick has the potential to grow and expand with your business, and the architecture should support this growth without the intranet becoming an unorganized mess.

17. Let us know how we canhelp Contactinfo: https://www.bizportals365.com bizinfo@bizportals.com 9