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KEEP Train the Trainer Workshops. March 25 th , 2013 @ The Kansas State Department of Education, Topeka and March 28 th , 2013 @ Smoky Hill Educational Service Center, Salina. Welcome. Welcome Introductions (Name, Title, USD, Town) Logistics Agenda Review and Agreement.

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KEEP Train the Trainer Workshops

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KEEP Train the Trainer Workshops

March 25th, 2013

@ The Kansas State Department of Education, Topeka


March 28th, 2013 @ Smoky Hill Educational Service Center, Salina


  • Welcome

  • Introductions (Name, Title, USD, Town)

  • Logistics

  • Agenda Review and Agreement

KEEP 2013 Manual Review

1. Each Group reviews one area of the KEEP Manualfor the entire Group

2. Each Group talks about two things that could be better in their section

  • Table of Contents, page 3

  • Philosophy, Purpose and Descriptors, pages 4-7

  • Teacher Evaluation, pages 15-28

  • Building Leader Evaluation, pages 29-49

  • District Leader Evaluation, pages 51-68

KEEP Manual Table of Contents

  • Review Table of Contents Section – page 3

  • Suggestions

KEEP Manual Philosophy, Purpose and Descriptors

  • Review Philosophy, Purpose, and Descriptors Section – pages 4-7

  • Suggestions

KEEP Manual Teacher Evaluation

  • Review Teacher Evaluation Section – pages 15-28

  • Suggestions

KEEP Manual Building Leader Evaluation

  • Review Building Leader Evaluation Section – pages 29-49

  • Suggestions

KEEP Manual District Leader Evaluation

  • Review District Leader Evaluation Section – pages 51-68

  • Suggestions

Explanation of Process Using Process Sheets

  • 3 Process Sheets/Handouts (also in the KEEP Manual)

  • Explanation of Each Process

  • Amounts of Time

  • Matched Process in the KEEP Repository

KEEP Repository

Two Processes Need to Be Completed to Use the KEEP Repository

  • Districts complete a sequence of steps to set up evaluation roles and gain access to the Repository

  • Authenticated Application through KSDE

How to Get Into the KEEP Repository

  • Authorized Applications - How to Receive Authorization

  • Video link for online training

  • Follow this link to the user login for KSDE Web Applications

KEEP Repository

District Completes

  • Within EDCS:

  • Step 1: Complete profile and assignment data

  • Step 2: Set evaluation roles

  • Step 3: Submit evaluation roles

KEEP Repository

Step 1: Profile and Assignment data

  • Authenticated Applications

    • EDCS

      • Staff Data

        • Find/Update Staff

  • Roll over, Import or Enter Individually

  • Enter Profile and Assignment data

EDCS Home Page – Go to Staff Data

KEEP Repository

Step 2: Set Evaluation Roles

  • EDCS

    • Evaluation Roles

      • Add/Delete Evaluation Roles

        • Select/Add Observer and Evaluator

  • This process will be streamlined next year 2013-2014.

  • Select Evaluation Roles

    Add/Delete Evaluation Roles

    • Select/Add Observer and Evaluator

    • EDCS Results After Selections – KEEP Districts Must Submit to KEEP

    KEEP Repository

    Step 3: Submit Roles to KEEP

    • When Steps 1 and 2 are complete:

  • Choose the “Submit to KEEP” button

  • This is a very important step. If you do not submit to KEEP, the KEEP repository will not be populated when the participants access KEEP.

  • Individual Registration for KSDE Authenticated Applications

    KSDE Authenticated Applications Website


    Registration problems or questions:[email protected] or 785-291-0599Ask for Karen.

    Authenticated Applications Drop-down Link @

    Authenticated Applications Link @

    How to Register for KSDE Web Applications

    KSDE User Registration Form

    Add Business Contact Info

    Select your User Name and Password - Write Them Down Where You Will Remember Them

    Select Your Organization and Building

    Add Info in Case You Forget Your User Name or Password

    Email from KSDE Authentication Application

    • Your registration will be submitted your the District Superintendent for approval.

    • You will receive an email that states you are now registered.

    • Then you can use your username and password to access KEEP.

    ACCESSING KEEP in Authenticated Applications at

    • After you have received your KSDE User Name and Password APPROVAL email, you will be able to access the KSDE applications through one entry point, the Authenticated Applications Website Login.

    KEEP Repository Educator Sign-up

    Accessing KEEP

    • KSDE Authenticated Applications

    • Register or Manage My Account

    • Choose KEEP – Educator Update

    • Both Educator ID and SSN# will be required for verification as final step

    • – no dashes in SSN

    Using Your New Log-In to Access KEEP

    Type in your new User Name and Password

    Then click the Login Button

    Managing Your Account to Add KEEP

    Once you are registered, you will see EDCS as a program that you have information in – Now click on Manage My Account to add KEEP.

    Check KEEP and use the pull-down menu to select Educator Update

    Educator Requirements for KEEP Repository Registration

    Look up your State Teacher ID # at the State License Look-up at

    When KEEP Repository Registration is Complete You Will See KEEP listed in Your Web Applications Links

    Accessing KEEP

    • You may use the same login and password

    • You do not need to request new access

    • KEEP is open – however, if you try to access KEEP before your district has completed their work in EDCS (assignments, evaluation roles, submitted to KEEP) you will not be able

    • see your data

    • Educators must log into KEEP at least one time

    • in order for all data to populate KEEP

    KSDE Web Applications HELP Button

    KSDE Web Applications HELP Videos

    KEEP Repository / Archive

    • List of Items in the Repository – Also See KEEP Manual

      • Assessment Rubrics

      • Goals

      • Artifacts

      • Informal Observations

      • Conferences

      • Individual Growth Plan

      • Summary Rating

    These titles are the menu items across the top of the KEEP Repository webpages.

    KEEP Repository / Archive HELP

    List of Help Areas/Process

    • KEEP Webpage

    • KEEP Manual

    • Ongoing Webinars – see KEEP webpage for schedule

    • Coming Soon – KEEP Technical Help Notes

      Technical problems or questions contacts:

      Bill Bagshaw, Assistant Director

      Teacher Licensure & Accreditation

      [email protected]


      KayeriAkweks, Education Program Consultant

      Teacher Education and Licensure

      [email protected]


    KEEP Repository Homepage

    On the left side menu, Evaluation is where the teacher clicks to start the process and access the KEEP Rubrics.

    KEEP Repository

    Assessment Rubrics

    The teacher begins to fill out the rubric here.

    KEEP Repository

    Assessment Rubrics – Adding Comments Box and Documents

    KEEP Repository

    Goals Area

    KEEP Repository

    Adding Goals

    KEEP - Adding Goals, Timeline Resources Needed

    KEEP Repository - Adding Goals, Expected Outcomes,

    Proposed Actions, Timeline, Resources Needed

    KEEP - Adding Artifacts

    Artifact is now ready to UPLOAD

    Artifact is now added.

    KEEP – Artifacts That Will Not Upload

    KEEP – Observer Section

    Observer adds comments and can see them displayed.

    Observers can add artifacts.

    KEEP – Evaluator Section

    KEEP – Evaluator Section

    Select Educator

    KEEP – Evaluator Section

    See that the Educator Rubric

    Has Been Completed

    Work with the Teacher on

    Expected Outcomes, Proposed Actions/Activities Timelines, Resources.

    Summary Rating Webpage

    Constructs 1, 2, 3, 4

    The KEEP Rubrics – Training Must Include

    • Content of the KEEP Rubrics

    • Use of the KEEP Rubrics

    • Focusing on the Selected Goals in the KEEP Rubrics

    • Apparent Themes

    • Inter-Rater Reliability

    Highly Effective




    Content of the KEEP Rubrics

    Look across each row of the rubric and see what words are used to describe Ineffective, Developing, Effective, and Highly Effective. Compare these words to the Categories that they describe.

    1.1 Learner Development: The teacher planned instruction based on the learning and developmental levels of all students

    Sources of Evidence for Planning Instruction Based on the Learning and Developmental Levels of All Students

    • Differentiated lesson plans

    • Student work sample

    • Assessment data

    • Teacher reflection

    Use of the KEEP Rubrics

    • When an educator selects one of the KEEP Constructs as a GOAL, how is the Goal used throughout Observations, the KEEP Repository, and Evaluation Documents?

    • Goals of the District can match one or more of the educator’s goals.

    • Educator may select an individual goal.

    Focusing on the Selected Goals in the KEEP Rubrics

    • How are the Selected Goals used throughout the KEEP Evaluation Process?

      • Artifacts

      • Observations

      • Conferences

      • Summary Rating

    Apparent Themes

    • Are you looking for something in particular during the evaluation?


      Student Engagement

      Classroom Technology

      Collaborative Learning

    Inter-Rater Reliability

    • What does Inter-Rater Reliability mean to you?

    • Why is Inter-Rater Reliability necessary?

    • What can you do to ensure Inter-Rater Reliability?

    Why Are We Doing This??

    WAIVER - Principle 3: Supporting Effective Instruction and Leadership

    Implement teacher & principal evaluation & support systems will:

    • Use for continual improvement of instruction

    • Use at least 3 performance levels

    • Use multiple measures including student growth as significant factor

    • Evaluate on a regular basis

    • Provide clear, timely, and useful feedback

    • Use to inform personnel decisions

    Multiple Measures

    Including Student Growth as a Significant Factor

    Multiple Measures Currently Used

    What multiple measures do you currently use?

    • We are looking at data over time

    • We are looking at data that measures more than just academic preparedness, such as 21st Century Skills

    • We are creating a list that provides examples of student growth in achievement

    Multiple Measures

    • Use Multiple Measures including student growth as significant factor.

      • Other than State Assessments, what measures can we use to show student growth in achievement?

      • Possible Examples:

        • Student Portfolio’s

        • Local Assessments

        • Pre-Post testing

        • MAPS

        • Instances of Reported Bullying

        • Lexile Reading Scores

    Suggestions of Multiple Measures

    Co-Construct the Evaluation

    • Multiple Measures

      • Selection

      • Validation

      • Use

    • Significant Student Growth

      • Determining significant

      • Establishing timeline for growth

    How the Entire Process is Interrelated

    • Accreditation

    • The 5 Rs

    END – Drive Safely


    Bill Bagshaw, Assistant Director

    Teacher Licensure & Accreditation

    [email protected]


    Kayeri Akweks, Education Program Consultant

    Teacher Education and Licensure

    [email protected]


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