AASA’s Budgeting efficiencies

1. School budgeting in tough times NEASBO – Sturbridge, MA – July 25, 2013 AASA’sBudgeting efficiencies

2. AASA mission The School Superintendents Association advocates for the highest quality public education for all students, and develops and supports school system leaders.

3. EXPENDITURES Cut Waste vs Cut Spending

4. EXPENDITURES Cutting costs Cutting waste Cutting waste Cutting costs

5. example Stafford County Public Schools, Stafford, VA MedExpert

6. Cutting waste – Medexpert • Medical case management • Only company of its kind…in the world • Identifies leading medical experts for YOUR needs

7. cutting waste – Medexpert Helps you efficiently maneuver the healthcare system Diagnosis Doctor’s appointments Second opinions Experimental treatments Appointments Claims

8. Key Audits – MedExpert Higher Productivity Higher Satisfaction Lower Insurance costs Lower Absenteeism Lower Absenteeism

9. 20% Washington D.C. Metro area equals healthcare costs? What part of a public school employee’s salary

10. Eliminate waste – Medexpert 30-50% of healthcare $$$ The healthcare industry itself estimates this is pure waste Pure Waste

11. Key Audits

12. Key Audits – Healthcare dependent eligibility Simple question: Who is eligible? Fiduciary duty Industry average 4-8% savings in one year

13. Dependent Eligibility – Akron PS HMS Employer Solutions Audit cost $96,000 Saved over $1 Million

14. Key Audits – Worker compensation Large Deductible? Fully Insured?

15. Worker Comp – stafford County PS July 1, 2005 – June 30, 2006 $845,285 (fully insured premiums)* $211,321 (large deductible premiums) $633,964 (1st year savings) * 10 year average of claims paid $295,472

16. Key Audits – Shipping School Textbooks Furniture Freight Supplies

17. Key Audits – Fairfax County PS • Textbooks • Re-evaluated shipping options • Saved over $1 million

18. Partnerships Can help cut costs

19. AASA + NJPA (National Joint powers alliance) • National non-profit purchasing co-op • For school districts and local and state governments • Saved school districts $25 million from July 1, 2012 – June 30, 2013 • Average savings 12-22%

20. NJPA – (Purchasing co-ops) Pre-Awarded Contracts Improved Efficiencies Saved TIME & MONEY

21. AASA + NJPA + UPS (United Parcel Service) The people in BROWN

22. Freight Shipping– Traditional model Furniture/Equipment School District Warehouse Textbooks Individual Schools Supplies Documents

23. AASA + NJPA + UPS – efficient model Furniture/Equipment Eliminate Waste Textbooks Individual Schools Supplies & Cut Costs Documents

24. AASA + NJPA + UPS Program Easy sign up Inbound visibility Cost Control Vendor management Billing Solutions

25. Real Estate – Fairfax County PSD 17 Administration Centers 1 Central Administration Building

26. Real Estate – District of Columbia PS • Used a development advisor to create a public/private partnership • Built the James F. Oyster School for no out-of-pocket cost • Saved in excess of $2 million

27. Energy conservation – Fairfax county PSD PERFORMANCE CONTRACT Without affecting the budget • Financed $10,000,000 of Capital Improvements with savings from lowered utility costs • Made the money back in seven years !

28. Expense Audit • Banking Services • Copiers • Phones • Credit Card Processing • Day Care In Schools • Short Term Borrowing • Credit Union • Budget Awards (ASBO, GFOA) • School Efficiency Study Other efficiencies

35. Effective transparency How to present a budget Budget websites Budget at a glance Other AASA Budget toolkit items

36. Contact Chuck Woodruff Chief Operating Officer AASA’s 2010 budget toolkit is available for AASA members. Join AASA http://www.aasa.org/join.aspx cwoodruff@aasa.org703-875-0767 1615 Duke Street Alexandria, VA 22314

38. http://www.lasvegassun.com/news/2011/sep/07/potential-savings-clark-county-school-district-mil/ Gibson Consulting • http://www.fcps.edu/fs/budget/wabe/index.shtml WABE Guide • http://www.flickr.com/photos/manfrommanila/3036897692/ (picture of textbooks) Credits page