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IDEA Surveys -

IDEA Surveys -. Individual Development and Educational Assessment. Recent updates to IDEA. Faculty Senate motions: Default to ‘Short Form’ – fewer questions Sections with 10 or fewer students, no surveys unless requested by faculty KPC pilot of paper forms FA13/SP14

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IDEA Surveys -

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  1. IDEA Surveys - Individual Development and Educational Assessment

  2. Recent updates to IDEA • Faculty Senate motions: • Default to ‘Short Form’ – fewer questions • Sections with 10 or fewer students, no surveys unless requested by faculty • KPC pilot of paper forms FA13/SP14 • Experiments with incentives

  3. IDEA Administration Process • IT uploads courses/students into IDEA • FIFs open, reminders to faculty begin • FIF Completion/Survey Response Reports begin • Student surveys open, student reminders begin • FIF/Student Surveys close day before grades due • Surveys processed. Faculty Services distributes to faculty and departments.

  4. What is a FIF? • Faculty Information Form • Faculty use the FIF to ‘weight’ objectives in the IDEA survey • Recommend only 3 objectives weighted as ‘Important’ or ‘Essential’ • If objectives are not weighted, all objectives will be counted as equally important • Faculty can also add individual questions to survey

  5. FIF Completion/Survey Response Report • Will be sent to IDEA administrators bi-weekly during the semester • Administrators need to review report, ensure that all courses/faculty are correct • Early in semester: monitor completion of FIFs, encourage faculty to complete • Last weeks of semester: communicate with faculty about student response rate

  6. FIF Completion/Survey Response Report • Check for accuracy of: * Instructor name * Class * Dates * Has FIF been completed? * Has student survey been opened?

  7. Completion report:What do the columns mean?

  8. What do the columns mean? Course number is simply the course name, number, section, semester, faculty name and CRN. Important to make sure that this information is accurate ASAP.

  9. What do the columns mean? IF Start/End Dates – shows when FIF is available for completion IF Status: Posted – FIF available for Faculty to complete Incomplete – Faculty did not complete FIF, survey closed Complete – Faculty completed FIF

  10. What do the columns mean? RF Start/End Dates: Shows dates that survey is available for students to complete RF Status: Posted – Ready for students Ready – Ready for students but not released Incomplete – not enough students completed survey Need Respondents – No students responded

  11. What do the columns mean? Response rate: percentage of students who completed survey (number of students responding/number of students to whom survey was sent)

  12. What do the columns mean? Survey Status: Active – available to students Pending – not available to students Incomplete – not enough students responded Ready to process – closed

  13. What do I do with this? • Go through spreadsheet carefully and submit changes to ayidea@uaa.alaska.edu • Encourage faculty to complete FIF in a timely manner. The reminder e-mails will cease as soon as FIF is completed. • Encourage faculty to encourage students to complete the survey.

  14. How do we encourage faculty? • Deans and Directors or designated person can/should be kept in the loop as to who and who has not completed the FIF. They can give reminders of the importance of completing FIF for valid results.

  15. What can faculty change? • Request surveys that otherwise wouldn’t be generated (i.e., low enrollment) • Combine surveys for multiple sections of same course (i.e., labs) • Add questions to survey via FIF • Change open/close dates • Use the long form instead of the short • Problems: ayidea@uaa.alaska.edu or 786-4646 option 1

  16. How can faculty encourage students to complete survey? • Faculty announce in class • Put in syllabus • Post reminders on BlackBoard • Posters and flyers in college, classes, around campus • Take class to a computer lab and have everyone do the survey

  17. How do students access IDEA? • Link in email: reminders sent by IDEA • Link in Blackboard • Problems: ayidea@uaa.alaska.edu or 786-4646 option 1

  18. Upcoming changes • Communicating with faculty regarding recent changes • Working with Student Affairs to communicate with students about IDEA • Incentives for students? • Smartphone App?

  19. Helpful websites More information about IDEA surveys: www.uaa.alaska.edu/facultyservices/IDEA/

  20. QUESTIONS?

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