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EAD at the Clarke

EAD at the Clarke. MAA-Ann Arbor, June 2013 by Marian Matyn. POP QUIZ. What does ketchup have to do with EAD?. FA Senator Heinz Papers onlinE. Senator Heinz died in 1991 His papers at Carnegie Mellon University one of first online and searchable MS collections

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EAD at the Clarke

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  1. EAD at the Clarke MAA-Ann Arbor, June 2013 by Marian Matyn

  2. POP QUIZ • What does ketchup have to do with EAD?

  3. FA Senator Heinz Papers onlinE • Senator Heinz died in 1991 • His papers at Carnegie Mellon University one of first online and searchable MS collections • Widely discussed • Huge impact

  4. An Inspiring Archival Moment • Wow! The possibilities! • Archivist/conference conversations • Haves/Have nots • How to get FAs online -and searchable? • EAD

  5. My EAD journey • Since 1997 I wanted to put FAs online and make them searchable • By 2008 began to get unit support • UM offered to host webpage • Attended SAA EAD workshop 2008 • Educated self

  6. CLArke Fas encoding Project • I piloted/led the project Jan.-Dec. 2009 • Hired Nicole Garret as consultant, selected template • Clarke purchased XMLSpyware • Prioritized FAs to encode, workflow • Established contact and plan with Chris Powell at UM. • Developed webpage with UM help • Determined protocols • Encoding began July 2009

  7. Process • Older FAs updated, encoded, reviewed • Pre-1997 FAs have to be retyped, etc. • I send EAD files via email to Chris • Chris validates, fixes, adds to full text online; emails me • I link FA online to the MARC catalog record in CENTRA

  8. New Clarke webpage

  9. Project Results • 25% of my time • # 38 FAs encoded, 49 Cu. Ft. (6 months) • Improve/increase user access to, use of, awareness of the Clarke’s manuscript collections • Learned a new skill • Successfully completed another project • Collaboration, made new friends

  10. Grant Collaboration • Nov. 2009 collaboration with Daniel Pitti on IMLS (Institute of Museum and Library Services) grant project Social Networks and Archival Authority Records. • Develop a prototype system for open source online access using archival authority control to serve access and research objectives. • Should improve user access, increase use of collections, good national collaboration

  11. Happy Result • Dana Fey encoded 2 largest collections • Aladdin Company records, 350 cubic ft. • Senator Robert P. Griffin Papers, 416 cubic ft.

  12. Encoding now • Ongoing new/old FAs encoded by Dec. 2013 • 281 FAs left, 11 are 10-65’ • To date 210 FAs, 1410.5’ encoded • Hope to implement info from Pitti • Consider new software • Hope MI becomes a research hub

  13. Not encoding • Government records housed at Clarke • Collections on deposit, loan • Inventories

  14. To Learn More • http://clarke.cmich.edu click on FAs • Marian Matyn Archivist/Assistant Professor • marian.matyn@cmich.edu • 989.774.3990 • http://archivistrising.blogspot.com

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