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The Virtual Stockroom http://poquery.whoi.edu/

The Virtual Stockroom http://poquery.whoi.edu/. Rev. 012703. What is the Virtual Stockroom. On Line Stockroom Deliveries To Your Lab Or Office Real Time Charges. How Does It Work . Two Ways To Order On Line Fax Order Filled @ Smith Stockroom

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The Virtual Stockroom http://poquery.whoi.edu/

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  1. The Virtual Stockroomhttp://poquery.whoi.edu/ Rev. 012703

  2. What is the Virtual Stockroom • On Line Stockroom • Deliveries To Your Lab Or Office • Real Time Charges

  3. How Does It Work • Two Ways To Order • On Line • Fax • Order Filled @ Smith Stockroom • Delivered Once Per Day By Stockroom Personnel • Charged to Account When Order Filled

  4. Ordering On Line http://poquery.whoi.edu/

  5. Login Using Mail User Name & Password

  6. Access “Stockroom Shopping” By Clicking Here

  7. Use Drop Down Menu to Select Search Criteria

  8. Type In Search

  9. Use Wild Cards “*” To Expand Your Search

  10. …… Or Select Category Search

  11. Select Sort Options From Drop Down Menu

  12. Click Search To Begin Search

  13. Click On Item You Wish To Order

  14. Type In Account Number To Be Charged and Quantity Then Click

  15. If Quantity is Greater than Those On Hand, Re enter and Click Again

  16. If Account Is Invalid, Re Enter And Click Again

  17. To Change Either Quantity or Account After Saving Click

  18. To Add Other Items, Click The Appropriate Tap (Search or Results) or Click “Continue Shopping”

  19. Repeat Order Entry Process

  20. System Assumes The Same Accounting and A Quantity of “1”

  21. Use Edit To Change Account or Quantity or Both

  22. These Fields Default To You But Can Be Changed To Reflect Where Order Should Go

  23. Use Notes To Request Special Handling

  24. Click “Place Order” and “OK” When Order Is Complete

  25. Order Is Complete And Can Not Be Change To See Order, Select History Tab

  26. To Review Your Order, Click On “History” Tab And The For The Order You Wish To See

  27. When Order Is Complete, An E-Mail Is sent To You, The Recipient and The Stockroom

  28. You May Continue Shopping By Repeating These Steps

  29. You May Also Order By Using The “Fax Order Form” Available From The Stockroom Or W.B. Mason Stockroom Order Form Ordered By: ____________________________ Ext: _____ Date: ___/___/__ Deliver To: ___________________ Ext: _____ Bldg: _____________ Rm # _____ NOTES: Authorized Signature: __________________________________ Fax to Stockroom @ 2109 or deliver to MS # 19

  30. Orders are filled during the day in the Smith Stockroom. When an order is filled, the order is entered into the Stockroom module and charged to the appropriate account in real time.

  31. Orders are then delivered to your location. Orders placed by 10:00 am will be delivered by 2:00 PM. Special deliveries can be arranged by contacting the stockroom directly.

  32. Returns can be made by contacting the stockroom by e-mail for pick up. Replacement order must be submitted as new order

  33. Questions?

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