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Office Productivity Tools 2 Laboratory Exercise # 3 Inserting Objects Objectives: At the end of the exercise, the students are expected to be able to: v Insert graphics, clip arts, or image files to a presentation. v Use drawing tools. v Create charts and tables. Materials:

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OfficeProductivityTools2

LaboratoryExercise#3

InsertingObjects

Objectives:

Attheendoftheexercise,thestudentsareexpectedtobeableto:

vInsertgraphics,cliparts,orimagefilestoapresentation.

vUsedrawingtools.

vCreatechartsandtables.

Materials:

•3½floppydisk

Note:Allexercisesshouldbesavedinyourdatadiskandmustbesubmittedtoyourinstructorafterevery

laboratorysession.

Filestobeused:

•Activity4xxx.ppt

•ppt-banner.jpg

•powerpoint.jpg

•micronpens.jpg

•WMIcon.gif

BasicInformation:

TheDrawingToolbar

TheDrawingtoolbarletsyoucreateanddrawobjectssuchasacompanylogothatincludesbasicshapes,

andletsyouinsertpicturesandimagesthatwouldmakeyourpresentationmoreappealingandaesthetically

pleasing.

YoucanviewthedrawingtoolbaratthebottomoftheExcelscreen.However,ifyoucannotseethedrawing

toolbar,simplyaccesstheViewbutton>Toolbar>DrawingtoturnontheDrawingtoolbar.Allthedrawing

toolbarinalltheMSOfficeApplicationcontainsthesamebuttons.

DrawBasicShapes

Todrawashape,youcanclicktheRectanglebuttonortheEllipsebuttonontheDrawingtoolbarthendrag

thepointeracrosstheslidepanetodrawashape.Youcanchoosethelinewidthandcolorforyourshape.

Ifyouwanttoresizeyourobject,sizinghandlesappearatthecornersandalongtheedgesoftheshape.You

canresizeanobjectbydraggingitssizinghandles.Youfirstselecttheobjectthendragasizinghandleuntil

theobjectistheshapeandsizeyouwant.Youcanpressthe<SHIFT>keywhileyoudragthesizinghandle

toresizetheobjectproportionallyfromacorner.

Todeletetheobjectyoucreated,youmaypressthe<DELETE>keyafteryouhaveselectedtheobjectyou

wanttodelete.

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

MicrosoftClipOrganizer

PowerPointcomeswithseveralgraphics(picturesandclipart)storedinaprogramcalledtheMicrosoftClip

Organizer.TheClipArtGalleryisacollectionofartgraphicsthatisusedtomakepresentationsmore

visuallyattractive.Picturesinthegalleryarearrangedincategories,suchasanimals,business,oreducation,

meetingyourneedsinfindingagraphiceasy.

ThereareseveralwaysinusingtheClipArtGallery:

ClickontheInsertClipArticonfromaplaceholder–thiswillthenopentheSelectPicturedialogbox

fromwhichyoucansearchthepictureyouwant.

ClickontheInsertClipArtbuttonontheDrawingtoolbartoopentheclipartgalleryonthetask

pane.

InsertingaPicture

Youmaywanttochangetheappearanceofaslidebyaddingapicture.Forexample,somecorporationslike

toincludetheircorporatelogoontheworksheet.Inaddition,picturesaresometimesaddedtoillustratedata

containedinaslide.

Youcaninsertaclipart,apicture,orascannedphotograph,importfromotherprogramsandlocations.If

youinstalledClipGallerywhenyouinstalledMicrosoftOffice,youcaninsertclipartinyourpresentationby

clickingontheInsertmenu>Picture>ClipArtoption.

Ifyouwanttoinsertapicturefromfile,clicktheInsertmenu>Picture>FromFileoption.Locatethefolder

thatcontainsthepictureyouwanttoinsert.Youcandouble-clickthepictureorselectthefilethenclickInsert

button.

EditingaPicture

Onceapicturehasbeeninserted,youmaymoveitoreditittofityourneeds.Manyoftheeditfunctionsare

containedonthePicturetoolbarwhichcanbedisplayedbyright-clickingonthetoolbarandselecting

Picture.

Thefollowingtableshowsyoutheeditingactivitiesyouwantforyourpicture:

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

However,youcannotcroporchangethefill,border,shadow,ortransparencyofananimatedGIFpictureby

usingthePicturetoolbar.MakethesechangesinananimatedGIFeditingprogram,andtheninsertthefilein

thepresentationagain.

GIFstandsforGraphicsInterchangeFormat.OriginallydevelopedbyCompuServe,GIFisagraphicfile

formatdesignedtotakeupaminimumofdiskspaceandtobeeasilyreadandexchangedbetweensystems.

Thisformatiscommonlyusedforpublishingimagesof256colorsorlesstotheInternet.

UsingAutoShapes

TheAutoShapesmenuontheDrawingtoolbarincludesseveralcategoriesoftools.IntheLinescategory,you

canusetheCurve,Scribble,andFreeformtoolstodrawlines,curves,andshapesthatcombinelinesand

curves.

AnAutoShapeisagroupofready-madeshapesthatincludesuchbasicshapesasrectanglesandcircles,plus

avarietyoflinesandconnectors,blockarrows,flowchartsymbols,starsandbanners,andcallouts.

Toinsertautoshapes,ontheDrawingtoolbar,clickAutoshapes,pointtoacategory,andthenclicktheshape

youwant.Simplydragitontheslidepane.

GroupingandUngroupingObjects

Asyourdrawingbecomesmorecomplex,youwillfinditnecessaryto“glue”objectstogetherintogroups.

Groupingallowsyoutoselectalltheshapesinthegroupandtreatthemasawholeobjectsothatcopying,

duplicating,andmovingtheobjectbecomespossible.Yougroupobjectstomakeiteasiertomoveorresize

alltheobjectsatthesametimeinsteadofmovingandresizingthemoneatatime.

RotatinganObject

Youcanmodifyanobjectbyrotatingit.ThethreerotatingcommandsincludetheRotateRight,RotateLeft,

andtheFreeRotatecommand.TheRotateRightcommandmovesagraphicin90-degreeincrementstothe

right.TheRotateLeftcommandrotatesthegraphicin90-degreeincrementstotheleft.TheFreeRotate

commandletsyourotateagraphictoanyangle.WhenyouchoosetheFreeRotatecommand,theobject

becomessurroundedwithgreenhandlesthatyouclickanddragtorotatetheobject.

Youcanrotateanobjecttoanyangleusingthegreenrotatinghandleorrotateanobjectin90-degree

incrementsusingtherotatecommandsfromtheRotateorFlipmenu.However,flippinganobjectmeans

creatingaverticalorhorizontalmirrorimageoftheobject.

LayeringObjects

Objectsautomaticallystackinindividuallayersasyouaddthemtoaslide.Youseethestackingorderwhen

objectsoverlap—thetopobjectcoversaportionofobjectsbeneathit.Ifyou“lose”anobjectinastack,you

canpress<TAB>tocycleforward(or<SHIFT+TAB>tocyclebackward)throughtheobjectsuntilit’s

selected.

Youcanmoveindividualobjectsorgroupsofobjectsinastack.Forexample,youcanmoveobjectsupor

downwithinastackonelayeratatimeoryoucanmovethemtothetoporbottomofastackinonemove.

Youcanoverlapobjectswhenyoudrawtocreatedifferenteffects.Youdon’thavetodrawthebottomobject

first—youcanalwaysmoveitlater.

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

Toadjustlayersofshapesorobjects,clickontheshapeorobject.FromtheDrawbutton,selectOrderand

choosefromtheavailablesubmenu.

Therearefourlayeringcommandsyoucanusetochangetheorderinwhichobjectsappear:

BringtoFrontplacestheselectedobjectattheverytoplayeroftheslide.Allotherobjectsappear

behindtheselectedobject.

SendtoBackplacestheselectedobjectattheverybottomlayeroftheslide.Allotherobjectsappear

infrontoftheselectedobject.

BringForwardplacestheselectedobjectonelayerupontheslide.

SendBackwardplacestheselectedobjectonelayerdownontheslide.

AligningObjects

Objectsthatarescatteredonaslidecanbealignedsothattheyareproperlylineduporspacedequallyapart.

TheAligncommand,whichalignsobjectsrelativetooneanother,islocatedundertheDrawbuttononthe

Drawingtoolbar.

Selecttheobjectsyouwanttoalign.Therearetwowaysinselectingobjects:holddownthe<SHIFT>keyas

youclickoneachobject;orclickanddragthemousecursoraroundtheobjectsyouwanttoselect.Fromthe

AlignorDistributemenu,selectthealignmentyouwanttoapply.

WordArt

AWordArtisoneoftheeffectsyoucaneasilyapplytoyourplaintext.Itisapredefinedartistictexteffect,

whichisavailableintheWordArtGallery.YoucaninsertaWordArtobjectthroughtheInsertmenuorby

clickingtheInsertWordArtbuttonontheDrawingtoolbar.SelectaWordArtstyleintheWordArtGallery,

thentypeandformatthetextintheEditWordArtTextdialogbox.

AWordArtobject,wheninsertedinaslide,comeswiththeWordArttoolbar,whichisusedtoeditand

modifytheobject.Ithassizingandrotatinghandles,whichyoucanusetoresizeandrotatetheobject.It

alsohasadjustmenthandles,whichisusedtochangetheslantorslopeoftheobject.

Using3-DEffects

Whatdoesshadowsand3-Deffectsdo?Theseeffectsgivelifetoboring,one-dimensionalobjects.Applying

ashadoweffecttoanobjectmakesitappearasiftheobjectwerecastingashadow.Youcanadda3-D

effecttomostlines,AutoShapes,andfreeformdrawingobjects.

TheShadowSettingstoolbarfromthe

Shadowcommandsetsthelengthorplacementofashadow.A3-Deffect,however,turnsaflatobjectintoa

dramaticthree-dimensionalobjectwithdepthandperspective.The3-DSettingsisalsousedtomodifythe3-

Dobject.With3-Doptions,youcanchangethedepth(theextrusion)oftheobjectanditscolor,rotation,

angle,directionoflighting,andsurfacetexture.Whenyouchangethecolorofa3-Deffect,thechange

affectsonlythe3-Deffectoftheobject,nottheobjectitself.

UsingShadows

YoucanaddshadowstoAutoShapes-includingtextboxes-andyoucanchangethesize,direction,and

colorofshadows.Whenyouchangethecolorofashadow,thechangeaffectsonlytheshadow,notthe

objectitself.Youcanalsoaddsometypesofshadows-anoffsetshadow,forexample-tothebordersof

pictures.

CreatingaSlidewithCharts

Usingachartisagoodopportunityforyoutoengagetheaudienceinyourtopic.AchartinPowerPointis

alsoconsideredasanobject.Itcanbetheprimarypartofaslide(asintheChartAutoLayout),ormerelyone

oftwoormorepartsofaslide(liketheText&ChartAutoLayout).

CreatingaSlidewithOrganizationalCharts

Inapresentation,anorganizationchartcanbeusedtoshowyouraudiencewherepeoplefitinthecorporate

hierarchy.PowerPointmakesiteasyforyoutocreateormodifyorganizationcharts.

TheAutoLayoutprovidesanoptiontocreateaslidewithorganizationalcharts.Choosethistypeoflayout

andyou’reonyourwaytocreatingasimpleorganizationalchartforyourpresentation.

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

CreatingaTableSlide

Whencreatingtableslides,PowerPointautomaticallyrunstheappropriateMicrosoftWordfunctionwhilestill

inPowerPoint.ThiseliminatestheprocessofrunningMSWordseparatelyjusttocreatetables.Toadda

TableSlide,chooseaslidelayoutwithtable.

Activity#5InsertingObjects

1.OpenthefileActivity4xxx.ppt.

2.Onthefirstslide,accesstheEditmenuandchoosetheSelectAllcommand.

3.Pressthe<DEL>keyfromyourkeyboardtodeletealltheselectedelementsonyourfirstslide.Note

thatthetextswillbedeletedandtheplaceholderswillremainintheslide.

4.ChangethetaskpanetoSlideLayout.Ifyoucannotseethetaskpane,right-clickontheslidepane

andchooseSlideLayout.

5.ChoosetheBlankLayoutfromtheContentsLayoutportion.Obviously,thiswillchangetoablank

slide.

6.AccesstheInsertmenu>Picture>FromFile.Askyourinstructorwheretolocatethefileppt-

banner.jpg.

7.SelectthefileandclicktheOpenbutton.Thefileshouldbeverticallyinsertedinyourslide.

8.Click,hold-downanddragthegreencircleonthetoptotherightmakinga270ºrotation.Another

wayistoclicktheRotateLeft90º

buttonfromPictureToolbar.Clickthebuttonthricetomake

it270º.

9.Theimagestillselected,movetheimagetotheleftmostsideoftheslidepane.Holddownthe

<SHIFT>keyanddragittotherighttoresizeitaccordingly.

10.Yourfirstslidemustsomehowlookliketheimagebelow:

11.ClickontheInsertWordArt

buttonfromtheDrawingtoolbar.TheWordArtGallerydialogbox

appears.

12.ClickonthesecondtothelastWordArttypefromthethirdrowthenclickOK.TheEditWordArt

Textdialogboxappears.

13.ChangetheFonttoLucidaSansandthefontsizeto72.

14.Keyin:Features.Remember,youmustfirstselectthetextbeforekeyinginanewtext.

15.WordArtstillselected,clickontheFormatWordArt

FormatWordArtdialogboxappears.

LaboratoryExercise3–InsertingObjects

buttonfromtheWordArtdialogbox.The


OfficeProductivityTools2

16.FromtheColorandLinestab,clickontheColordrop-downboxandchooseFillEffects.

17.ClickontheColor1drop-downboxfromtheGradienttabandchooseMoreColorsoption.

18.FromtheColorsdialogbox,accesstheCustomtab.Acquirethesamefiguresinthedrop-down

boxesfromtheimagebelow.ClickOKaftersettingthefigures.

19.Repeatstep17andacquiretheimagebelow.Notethatthistime;youaretoaccesstheStandardtab

oftheColorsdialogbox.

20.YoushouldnowgobacktoFillEffectsdialogbox.ClickOK.

LaboratoryExercise3–InsertingObjects


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21.ClickOKfromtheFormatWordArtdialogbox.Acquirethepositionoftheelementsjustlikeshown

below.

22.Accessyoursecondslide.Repeatstepsininsertingapicturefromfileandlocatetheimage:

powerpoint.jpg.

23.Resizetheimageandrotateitlikeacquiringadiamondshape,justasshownbelow.

24.SavethefileasActivity5xxx.ppt.

25.Accessyourthirdslide.Again,insertapicturefromfile–micronpens.jpg.

26.Theimageistoosmall,soresizeit.Clickanddragtherightmostcornerhandletoresize.

Noticethattheimagehasexcesswhitespacesaroundthepens.Thiscanbecropped.

27.SelecttheimageandclicktheCrop

buttonfromthePicturetoolbar.Theimagewillhavea

dottedlinearoundit.

28.Clickthelowerrightcorneroftheimageanddragitonceupwardandtotheright4x.

29.Clicktheupperleftcorneranddragitthricedownwardsandtwicetotheright,producingyouthe

imagebelow.Noticethedifference.

LaboratoryExercise3–InsertingObjects


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30.Placethisfigureonthelowerrightcornerofyourslide.Press<ESC>keytodeselectanyelements.

31.Accessyourfourthslideandagain,insertapicturefromfile:WMIcon.gif.

32.Resizetheimageandplaceitonthelowerrightcornerofyourslide.

33.Accessyourfifthslide.ClicktheInsertClipArt

buttonfromtheDrawingtoolbaroraccessthe

Inertmenu>Picture>ClipArt.ClipArttaskpanebecomesavailable.

34.OnthelowerpartoftheClipArttaskpane,clickonthe

hyperlinktobringonthe

MicrosoftClipOrganizerdialogbox.

35.ClickontheplussignbesidetheOfficeCollectionsoptiontoviewmoreoptions.

36.ClickontheAcademicfolder.

37.Clickthedrop-downarrowofthethirdclipartandchooseCopy.

38.AccesstheEditmenuandchoosePastecommand.Placetheclipartonthelowerleftcornerofyour

slide.

39.ClosetheMicrosoftClipOrganizerdialogbox.Whenyouareaskedifyoustillwanttoremainthe

clipsyoucopiedontheclipboard,clickNo.

40.Saveyourwork.

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

Toexperimentmoreonthedrawingtools,theshapesinparticularandtoacquiretheimagebelow,

whichwillbeyouroutput,followthesesteps:

41.AddanewslideafteryourfifthslideandmaketheslidelayouttoBlankLayout.

42.ClickontheRectanglebuttonfromtheDrawingtoolbar.Dragitontheslidepanejustlikethesize

oftheRedOrangerectangle.

43.FromthePicturetoolbar,clickontheFormatAutoShape

button.

44.FromtheFormatAutoShapedialogbox,ColorandLinestab,clicktheColordrop-downlistand

chooseMoreColorsoption.

45.AcquirethecolorfromtheColorsdialogboxbelow.ClickOK.

46.YoumustnowbeontheFormatAutoShapedialogbox.FromtheLinesectionoftheColorsand

Linestab,clicktheColordrop-downlistandchooseNoLineoption.

47.ClickOK.Placetherectangleshapejustlikeonthesampleoutput.

48.ClicktheTextBox

button,dragitontheslidepane,justenoughtokeyin:By:<yourname>.

49.Selectthetextboxbyclickingonit,clickontheAlignRight

button.

50.ClicktheFormatTextBox

buttonfromthePicturetoolbar.FromtheColorsandLinestab,set

theColorontheFillsectiontoNoFillandtheColorontheLinesectiontoNoLine.ClickOK.

51.SettheFonttoyourdesiredtypeandthesizeto17.

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

52.ClicktheAutoShapebutton,pointtoBasicShapestoaccessmorebasicshapes,andthenclickon

Isoscelestriangle.

53.Dragitontheslidepane.Rotateitandresizeittoacquiretheimagebelow.

54.

55.

56.

57.

58.

59.

60.

61.

62.

63.

64.

Shapestillselected,clickontheFormatAutoShapebuttonfromthepicturetoolbar.

SettheColorfromtheLinesectiontoNoLine.

AccesstheFillEffectsoptionfromtheColordrop-downlistontheFillsection.

FromtheGradienttab,clickontheTwocolorsradiobutton.SetColor1toDarkGreyandColor2

toWhite.

ClickontheHorizontalradiobuttonfromtheShadingStylessectionandclickonthefirstvariant.

ClickOK.

SettheColorontheLinesectiontoNoLine.ClickOKontheFormatAutoShapedialogbox.

ClickontheInsertClipArtbuttonandclickontheOrganizeclipartshyperlink.

ClickonOfficeCollections>Maps.Copytheclipartandpasteitontheslidepane.

Resizeitandplaceitjustlikethesampleoutputshownabove.ClosetheClipOrganizer.

Createarectanglewithasizeof:height–9.09andthewidth–0.83.Tosetthesize,selectthe

rectangle,accessitsFormatAutoShape.

FromtheSizetab,highlightinsidethedrop-downboxandkeyintheheightandwidth.ClickOK.

65.Also,keyinthe309ºontheRotationdrop-downbox,stillfromtheSizetaboftheFormatAutoShape

dialogbox.

66.SwitchtoColorsandLinestab.ChangetheColorintheFillsectionasshownbelow.ClickOK.

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

67.Also,settheColorfromtheLinesectiontoNoColor.ClickOK.

68.Therectanglestillselected,accesstheEditmenuandclickDuplicatecommand.

69.Theduplicatecopywillbeonthetopoftheoriginal.Resizeitintoathinnersizeoftheoriginaland

placeitontherightside.

70.Selectthetworectangle,accesstheEditmenu>Duplicate.Placeitjustliketheoutputshown

above.

Toselectseveralelementsintheslide,holddownthe<SHIFT>keyandclicktheelements.Todeselect

theselectedelements,pressthe<ESC>key.

71.Selectthelasttworectangles,setColor1todarkblueandColor2toGrey.

72.Selectthefourrectangles,clicktheDrawbuttonfromtheDrawingtoolbarandchooseGroup

command.

73.Therectanglesstillselected,clickontheDrawbutton>Order>SendtoBack.

74.Drawarectanglejustlikethesizeoftheslidepane.Acquirethecolorandthevariantfromthe

outputshownabove.

75.MakeitsOrdertoSendtoBack.

76.Closetheapplication.

Activity#6CreateChartsandTable

1.OpenMSPowerPoint2003application.PowerPointnowallowsyoutocreateanewpresentation.

2.AccesstheSlideLayoutPane,andmakeyourcurrentslide,TitleandDiagramorOrganizationChart

Layout.

3.Clickthetitleplaceholderandkeyin:BusinessCompany,Inc.andalignedittotheright.

4.CreateaWordArtapplyingthethirdtypefromthefirstrowtype.KeyinABC.

5.ChangetheFonttypetoAlbertusExtraBoldandthesizeto40.

6.EditthefilleffectsoftheWordArttoOceanfromPresetcolors.

7.MaketheShadingStyletoVerticalandchoosethefourthvariantandplaceitbesidethetitle

placeholder.

8.Double-clickontheadddiagramororganizationchart

appears.

9.ChoosethefirstdiagramtypeandclickOK.

LaboratoryExercise3–InsertingObjects

iconandDiagramGallerydialogbox


OfficeProductivityTools2

10.Clickonthefirstshapeandkeyin:President.

11.Press<ENTER>keyandkeyin:JohnSmith.

12.Onthesecondrow,keyinthefollowingtextsaccordingly:

a.

Firstshape:VPMarketing><ENTER>>SusanJones

b.SecondShape:VPSales><ENTER>>RachelParker

c.

ThirdShape:VPProduction><ENTER>>TomAllen

13.Clickonthefirstshapeonthesecondrow,fromtheOrganizationCharttoolbar,clickthearrowof

theInsertShapebuttonandchooseSubordinate.

14.Firstshapestillselected,createanothersubordinate.YourVPMarketingshouldnowhavetwo

subordinates.

15.Firstsubordinate,keyin:Manager><ENTER>>AliceJohnson

16.SecondSubordinate,keyin:Manager><ENTER>>TimMoore.

17.CreatetwosubordinatesforVPSalesRachelParker.Thetwosubordinateswillbe:Manager>

<ENTER>>MichaelGrossandManager><ENTER>>KimDole.

18.CreatetwosubordinatesforVPProductionTomAllen.Thetwosubordinateswillbe:Manager>

<ENTER>>KathyRobertsandManager><ENTER>>BettyFoster.

19.ClicktheVPMarketingshape.FromtheOrganizationCharttoolbar,clickonthearrowoftheLayout

buttonandchooseRightHangingoption.

20.ApplythisalsototheVPSalesandVPProductionshapes.

21.Youmustnowhavethesameimageasshownbelow.

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

22.Toemphasizetheirposition,makeallpositiontitletext,Bold.

23.ClickthewholechartandchangethefonttoLucidaSansandthesizeto20.

24.Toaddstyle,chartstillselected,clicktheAutoformat

button.TheOrganizationChartStyle

Gallerydialogboxappears.

25.SelectanydesiredstyletoapplyandclickOK.However,youmayusetheFillColorbuttonifyou

wanttoapplydifferenteffects.

26.SavethisasActivity6xxx.

TheoutputusestheFirestyle.

27.CreateanotherslideandmakethelayoutasTitleandTableLayout.

28.Keyin:TOOLSonthetitleplaceholder.ChangethefonttoBroadway.

29.Double-clickontheaddtable

buttonandtheInsertTabledialogboxappears.

30.Fromthedialogbox,keyin:5onthenumberofcolumnscomboboxandkeyin:15onthenumber

ofrowscomboboxandclickOK.

31.Typeinthefollowingtextsfromthetablebelowonyourtable.Notethatwhenshiftingtootherfields

simplypresstheup,down,left,andrightarrowkeyfromyourkeyboard.Alsonotethatthefirstrow

isinBoldstyle.

LaboratoryExercise3–InsertingObjects


OfficeProductivityTools2

32.SelectthewholetableandchangethefontofthesecondrowtothelasttoAvantgardeMdBtandthe

sizeto15.

33.Changethesizeofthefontofthefirstrowto16.

34.Saveyourworkandexittheapplication.

LaboratoryExercise3–InsertingObjects


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