New KY Drinking Water Programs How They Affect Water System Management

1. New KY Drinking Water ProgramsHow They Affect Water System Management 2007 Water Personnel Training Seminar Provided by: KRWA and PSC Presented by: KY Division of Water/Drinking Water Branch

2. Presentation Outline • DWB Organization • Technical Advisory Groups • Water Line Extension Agreements • Drinking Water Watch • Treatment Plant Capacity • Sanctions • Water Budgets • Needs Survey

3. Drinking Water Branch Organization

4. Changes Within the Department • Department for Environmental Protection • Commissioner’s office moved to 300 Fair Oaks • 502/564-2225 • Division of Compliance Assistance • Also moved to 300 Fair Oaks • Julia Kays is the new Branch Manager for the Certification and Licensing Branch • Operator Certification • Looking at incorporating other programs such as Landfill and Landfarming certifications

5. DWB Organization/New Programs • Donna Marlin, Branch Manager • Technical Advisory Groups • DWB has 4 sections • Compliance: Frank Hall, Supervisor • Lab Certification • Technical Assistance and Outreach: Julie Roney, Supervisor • Stage 2, LT2, Groundwater Rules and AWOP • Plans Review: Mike Riley, Supervisor • Capacity Development: Leslie Harp, Supervisor • Sanitary Surveys • Design Capacity Reviews and Sanctions • SRF and SPAP • New “backdoor” number 502/564-8158 • May be moving in winter of 2007 to 200 Fair Oaks

6. Drinking Water Lab Certification • The Compliance Section has taken on the responsibility for the KY Drinking Water Laboratory Program (microbiological and chemical) • Developing a lab accountability program • Assisting with lab audits

7. Area-Wide Optimization Program (AWOP) • KY has been participating in AWOP for 10 years • Voluntary surface water system program that stresses optimized performance to go beyond meeting regulatory requirements • Turbidity • Disinfection by-products • AWOP assists systems in meeting current as well as future regulatory requirements • Long Term 2

8. Technical Advisory Group

9. Technical Advisory Group (TAG) • DWB invited stakeholders to provide advice on water system-related topics • Members are from water systems, technical assistance providers, engineering firms, ADDs, industry associations and Division of Water • Sub-groups were formed for areas that require more in-depth discussions • Sub-groups provide recommendations to the main TAG and DWB • Recommendations will be considered and implemented if feasible

10. Technical Advisory Sub-Groups Capacity Development • Technical/Managerial/Financial • Engineering • Agreed orders for in-house line extension work • Distribution system regulations • Compliance • Regulations • Stage 2 • LT2 • Groundwater Rule

11. Water Line Extension Agreed Orders • This is a pilot program with 7 water systems currently participating • Must have in-house engineering ability or partner with a consulting engineering firm • The purpose is to develop administrative qualifying criteria and design standards to obtain a “General Permit” for water main extensions • Streamlines approval process • Reduces DWB administrative and technical review burdens • Reduce the number of plans submitted to DWB by 70% within 3 years • Reduces development cycle time by providing economic benefits to local communities • Promotes the use of best industry practices

12. Water Line Extension Agreed Orders • Two Subgroups • Qualifying • Develops the qualifications for eligibility to receive the permit • Standards • Establishes the technical design and construction standards for water main extension

13. Compliance TAG Recommendations • More IT staff • One data system • Uniform site identification process • Accessibility of e-accounts to more that 1 person at a water system • Design of a data “checker” for electronically submitted data • All certified labs required to submit electronically • Annual sample schedules from DWB • Workable schedule so less violations issued

15. Drinking Water Watch • Read-only version of SDWIS-State compliance data base • Will not be a secure database • Everything in the database is available through a Freedom of Information Act (FOIA) request • No passwords or log-in • Available to everyone and anyone • Does not include latitudes or longitudes but will contain addresses • Updated monthly

16. KY

18. Drinking Water Watch Links

20. Sample Schedule

21. Non-coliform Sample/Results

22. Individual Result

23. Violations/Enforcement Actions

24. Individual Violation Information

25. Treatment Plant Capacity (Design Flow Rates)

26. Treatment Capacity • Capacity Development staff are reviewing MORs • Water treatment plants are being operated shorter time frames than approved • Could be exceeding approved treatment plant and/or filtration rates • Example: • Plant rated at 1,800,000 gpd (1250 gpm) • Actual production: 1,000,000 gpd/10 hours/60 min in an hour = 1667 gpm • 1667 gpm/1250 gpm x 100 = 133% • Could also be exceeding the approved filtration rate for the filters

27. Water System Sanctions

28. Water System Sanctions • Sanctions are imposed by the Cabinet when a PWS cannot supply consistent water service in compliance with regulations • Cabinet may refuse to approve • Plans and specifications for system modifications • Extension of service to one or more customers • Sanctions are managed by the Capacity Development section

29. Triggers for Sanctions • Sanctions are normally issued when • Exceeding water treatment plant design capacity • 85% of treatment design capacity for water-line extensions • 95% of treatment design capacity for water-line extensions and additional taps • Other sanction triggers include • Amount of water available • Last 12 months of MORs • Amount of water produced, amount purchased • Complaints, such as pressure • Issues found during Sanitary Surveys or Inspections

30. How Sanctions Are Issued • Drinking Water Branch or Enforcement Branch initiates the process • Begins with an internal review process • Documentation includes • Reasons for sanctions, date imposed, exception procedures • Means of removing or negating the sanction agreement • Notifications are sent to (if applicable) Public Water System Purchasers Suppliers Division of Plumbing Health Department Mayor County Judge-Executive County Attorney Cabinet Staff Consultants of the PWS Area Development District

31. Sanction Exceptions • Exceptions to sanctions can be allowed • Example: Person needs water due to a medical issue • There is a specific form for the exception request • The request is then considered by the DWB

32. Water “Budgets”

33. Water “Budgets” • Water budgets are designed to deal with capacity issues in water systems while they are on sanctions, still allowing for limited growth in an area until problems can be fixed • Cabinet determines how much water is available for system to budget • System provides list of projects and projected demands or needs (including any water allocations for purchasers and their contracts) • Voluntary Agreed Orders are negotiated. • Specific date established for sanctions to be lifted

34. Water “Budgets” • Budgets allow a water system to determine its own priorities • Only projects listed on the initial priority list will be accepted for review of construction permits • Situation tracked and monitored monthly • Priority lists may be amended every 6 months until the water system has used 100% of its available water

35. EPA Needs Survey • The Needs Survey happens every 4 years • Response by the water system determines SRF dollar amounts • The amount of SRF dollars received from EPA determines how many projects can be funded’ • Plus the SRF set-asides help fund the personnel of the branch (Plans Review engineers and Technical Assistance Staff) • 2007 Survey was sent to most KY large and medium systems • EPA visited 4 small KY systems

36. EPA Needs Survey • Good documentation is critical • Projects must meet SRF eligibility • Use information from sanitary surveys, engineering recommendations, capital and asset management plans, new regulations to help develop projects • Even if the water system doesn’t plan to use SRF dollars for a project, please complete the survey so the DWB can continue to support infrastructure improvements throughout KY

37. Questions?? Comments?? KY Drinking Water Branch 502/564-3410 Firstname.Lastname@ky.gov Donna Marlin, Branch Manager