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VALE Last Copy Pilot Project at Rutgers University Libraries

VALE Last Copy Pilot Project at Rutgers University Libraries. Christopher Sterback VALE / NJ ACRL/ NJLA CUS Tenth Annual Users' Conference Friday, January 9, 2009. Vale Last Copy Workflow. Run Reports. Current number of bibliographic records 2,090,183 titles. Run Reports. Report selects:

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VALE Last Copy Pilot Project at Rutgers University Libraries

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  1. VALE Last Copy Pilot Project at Rutgers University Libraries Christopher Sterback VALE / NJ ACRL/ NJLA CUS Tenth Annual Users' Conference Friday, January 9, 2009

  2. Vale Last Copy Workflow

  3. Run Reports • Current number of bibliographic records • 2,090,183 titles

  4. Run Reports • Report selects: • Imprints prior to 1900 • 197,708 titles • Exclude titles held electronically, held in non-circulating libraries, or are already being preserved such as Special Collections • 36,860 titles • Exclude serials • 35,045 titles

  5. Review Report • Selector receives report, reviews titles, notes duplicates • Takes report to shelves

  6. Inspect Items • Notes condition of item such as: • Rebound and in good condition • Slight spotting on pages • Boxed, fragile • Broken binding, brittle pages

  7. Update item Record in ILS • Use codes currently used in inventory • Boxing (item has brittle pages) • Repair (item has 10 or less loose pages and has torn spine or loose text block) • Rebind (item has more than 10 loose pages, a torn spine and loose text block, and loose book boards.)

  8. Upload File to VLCC collection • Update Item Record with code for VLCC • After item records have been updated, select records with VLCC code for export

  9. Priorities • Titles in circulating collections • STACKS • FOLIO • JUV • Titles with high replacement cost – Art • Titles not duplicated electronically

  10. Pilot Project Progress • Titles in N Classification; 1,747 items in 1,236 titles • Most items in the Art library but some located in other units: • ALEXANDER - 46 items • ANNEX – 114 items • ART – 1496 items • CAMDEN – 16 items • DANA – 6 items • DOUGLASS – 58 items • KILMER – 11 items • There are minimum requirements – 82 titles filtered out due to lack of |b in 260

  11. Sample Title

  12. Questions

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