Productivity Tools for Educators: Operating Systems, Software Applications, and Learning Aids

1. Chapter 3 Application Software Productivity Tools for Educators

2. CHAPTER 3 OBJECTIVES • Explain the role of an operating system and list the main operating systems used on today’s computers • Define and describe a user interface and a graphical user interface • Identify the important features of widely used software applications • Describe the advantages of software suites

3. CHAPTER 3 OBJECTIVES • Explain how to create documents • Discuss why the use of special needs software is important for K-12 schools • List and describe learning aids and support tools that help you use and learn software applications • Explain how to work with different versions of software applications

4. THE OPERATING SYSTEM • The Role of the Operating System • System Software – consists of programs that control the operations of the computer and its devices • Operating system – contains instructions that coordinate all of the activities of the hardware devices in a computer

5. THE OPERATING SYSTEM • Using Different Operating Systems • Microsoft Windows • Windows 98 • Windows 2000 • Windows XP • Windows XP Tablet PC Edition • Macintosh Operating System or Mac OS • Other Operating Systems • UNIX • Linux

6. APPLICATION SOFTWARE • Programs designed to perform a specific task • As a productivity / business tool • Supporting school and professional activities • Assisting with graphics and multimedia projects • Helping with home and personal activities • Facilitating communications

7. APPLICATION SOFTWARE • Five major categories of application software

8. APPLICATION SOFTWARE • Starting a Software Application • Desktop • Icons • Buttons • Menu • Commands • Submenus

9. APPLICATION SOFTWARE • Starting a Software Application • Example: Paint program • Window • Title bar • Common elements among operating systems

11. APPLICATION SOFTWARE • Working with Software Applications • Document – Piece of work created with an application program and saved on a disk with a unique file name

12. APPLICATION SOFTWARE • Working with Software Applications • Document • Creating • Editing • Formatting • Font size • Font style • Saving • Printing • Dialog box • Voice recognition

13. FORMATTING FEATURES

14. DIALOG BOX

15. VOICE RECOGNITION

16. PRODUCTIVITY SOFTWARE • Word Processing Software • Used to create, edit, and format textual documents

17. PRODUCTIVITY SOFTWARE • Word Processing Software • Formatting features • Font and font size • Color • Borders • Clip art • Margins • Word wrap • Scrolling

18. PRODUCTIVITY SOFTWARE • Word Processing Software • Editing features • Find or search • Replace • Spell checker

19. PRODUCTIVITY SOFTWARE • Word Processing Software • Other features • Headers • Footers • Templates • Wizards

21. PRODUCTIVITY SOFTWARE • Spreadsheet Software • Allows you to organize data in rows and columns, collectively called a worksheet or spreadsheet

22. PRODUCTIVITY SOFTWARE • Spreadsheet Software • Spreadsheet organization • Worksheet has up to 256 columns and 65,536 rows • Cell - Intersection of a row and a column • Labels • Values • Formulas

23. PRODUCTIVITY SOFTWARE • Spreadsheet Software • Calculations • Formula – Performs calculations on data in the worksheet and displays the results in a cell • Function – A predefined formula that performs common calculations

24. PRODUCTIVITY SOFTWARE • Spreadsheet Software • Charts • Graphically illustrates the relationship of numeric data

25. PRODUCTIVITY SOFTWARE • Database Software • Database – A collection of data organized in a manner that allows access, retrieval, and use of that data • Similar to a manual filing system

26. PRODUCTIVITY SOFTWARE • Database Software • Database Organization • Database file • Records • Fields

27. PRODUCTIVITY SOFTWARE • Database Software • Developing a database • Determine data that you want to keep track of • Define the fields • Enter the data • Use the database to produce information

28. Microsoft Works field entry screen

29. Data entered into the database

30. PRODUCTIVITY SOFTWARE • Presentation Graphics Software • Allows you to create documents called presentations, which are used to communicate ideas, messages, and other information to a group

31. Teachers and students use presentation graphics software to create electronic slides. The slides can be displayed on a computer, projected on a screen, printed and handed out, or made into transparencies.

32. PRODUCTIVITY SOFTWARE • Presentation Graphics Software • Predefined formats – define colors and other elements for backgrounds, text, and other items on the slides • Various slide layouts • Clip art / image gallery • Slide sorter

33. Slide Sorter View

34. PRODUCTIVITY SOFTWARE • Presentation Graphics Software • Integrating electronic presentations into the classroom • Linear teaching and learning • Students and teachers create presentations • Can link presentations to the Web

35. PRODUCTIVITY SOFTWARE • Personal Information Managers • Software application that includes an appointment calendar, address book, and notepad to help organize appointments and task lists

36. PRODUCTIVITY SOFTWARE • PDA Software • Uses vary and include • Personal Productivity and Business • Communications • Medical and Scientific • Travel and Global Positioning • Games and other Entertainment • Multimedia • Education

37. PRODUCTIVITY SOFTWARE • Software Suites and Integrated Software • Collection of individual application software packages sold as a single package • Lower cost • Ease of use • Common interface

38. Integrated Software Package Software Suite

39. GRAPHICS AND MULTIMEDIA SOFTWARE • Desktop Publishing Software • Allows you to produce sophisticated documents that contain text, graphics, and brilliant colors • Page layout – arranging text and graphics in a document

40. Teachers and students use desktop publishing software to lay out school yearbooks and create flyers, certificates, newsletters, and other types of documents

41. GRAPHICS AND MULTIMEDIA SOFTWARE • Paint/Image Editing Software • Allows you to create and modify graphics, like those used in DTP documents and Web pages • Paint software • Draw pictures, shapes, and other graphics • Image editing software • Modify existing graphics • Photo-editing software

42. With image editing software, artists can create and modify a variety of graphic images.

43. GRAPHICS AND MULTIMEDIA SOFTWARE • Video and Audio Editing Software • Modify a segment of a video, known as a clip • Add and remove clips • Add special effects • Sounds • Banners • Credits

44. GRAPHICS AND MULTIMEDIA SOFTWARE • Clip Art/Image Gallery • Collection of clip art and photographs • Miscellaneous items • Fonts • Animations • Sounds • Video and audio clips

45. GRAPHICS AND MULTIMEDIA SOFTWARE • Multimedia Authoring Software • Used to create electronic interactive presentations that include text, video, audio, and animation • Often used in education • Delivered via CD-ROM or DVD-ROM

46. GRAPHICS AND MULTIMEDIA SOFTWARE • Web Page Authoring Software • Allows you to create Web pages and organize, manage, and maintain Web sites • Many packages allow creation of Web pages • Word processing programs allow creation of Web pages

47. Microsoft Word can convert Word documents into a Web page

48. GRAPHICS AND MULTIMEDIA SOFTWARE • Web Page Authoring Software • Popular packages • Microsoft FrontPage • Netscape Composer • Adobe GoLive • Macromedia Dreamweaver

49. SOFTWARE FOR SCHOOL USE • School and Student Management Software • School management software • Centralized program that allows district and school personnel to manage school district operations • Student management software • Allows administrators, teachers, and other staff to track information on students

50. Washington County Public Schools uses its wide area network that connects all district classrooms to track student attendance, records, grades, and more.