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Successful Commute Programs PowerPoint PPT Presentation


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Successful Commute Programs. Critical components include: An active and informed Employee Transportation Coordinator (you!)     Guaranteed ride home Parking management Incentives or subsidies for non-drive alone commuting . What is a Commute Subsidy?.

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Successful Commute Programs

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Successful Commute Programs

Critical components include:

  • An active and informed Employee Transportation Coordinator (you!)    

  • Guaranteed ride home

  • Parking management

  • Incentives or subsidies for non-drive alone commuting


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What is a Commute Subsidy?

  • A financial benefit the employer provides on a regular basis, to individual employees – or employees who commute together - that directly lowers their costs of commuting.

    • free or discounted bus /rail/ferry /vanpool passes (transit subsidies)

    • cash or vouchers for commute expenses


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Subsidy is the employer’s choice

Amount and eligibility requirements of any subsidy are the employer’s decision. Considerations:

  • motivational value of subsidy - do you want it to change behavior or simply reward existing behavior?

  • budgetary constraints

  • Instrument to be used

  • tax implications


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How can employers subsidize employee commutes?

Bus, Rail - Share the cost of or give employees a transit pass or tickets; allow employees to use pre-tax income to purchase pass

Vanpool - Share cost of or give employees a transit pass; discount or give parking; allow employees to use pre-tax income to pay fare

Carpool - Give cash or other incentive; discount or give parking

Bicycling & Walking - Give cash or other incentive, bicycle, walking shoes


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What products can be used to subsidize transit?

  • PugetPass

  • FlexPass

  • Commuter Bonus Voucher


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Annual transit pass

Purchase for all employees

Price is based on where company is located and estimated ridership.

$4.75 face value = all zone fare

Monthly, 3-month or annual transit pass

Purchase as many or as few passes as needed for employees who use transit

Price is based on transit trip length

$1.75 - $4.75 face values determines trip length

FlexPass – Puget Pass Comparison


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Valid on regular Metro and Sound Transit bus service and Sounder Commuter Rail.

500 or more employees: options include Home Free Guarantee (HFG), vanpool, CT and PT.

Less than 500 employees includes: $75/mo. Vanpool, $20/mo. Vanshare and HFG

No ferry

Valid on Metro Transit, Community Transit, Everett Transit, Pierce Transit, Sound Transit and Sounder Commuter Rail.

No HFG

No Vanpool

No Vanshare

Can include ferry

FlexPass – Puget Pass Features Comparison


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Order and distribute passes annually with user (employee) agreement

Employer must subsidize 50 – 100% of the cost of each pass

Annual Survey required for 500+ passes

Order and distribute passes monthly to employees

No requirement for employer subsidy

FlexPass – Puget Pass Administrative Comparison


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FlexPass – Puget Pass Cost Comparison


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Commuter Bonus Voucher

  • Employers purchase Commuter Bonus vouchers from Metro in any whole dollar denomination ($10 min.)

  • Employees use vouchers to purchase the public transportation pass they want

  • One stop shopping for all Puget Sound transit agencies, vanpools, Washington State Ferries

  • Vouchers are good for 96

    months and are renewable


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What is ORCA ?

One Regional Card for All

  • Community Transit

  • Everett Transit

  • King County Metro Transit

  • Kitsap Transit

  • Pierce Transit

  • Sound Transit

  • Washington State Ferries


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What is ORCA

Fare payment card using smart chip technology

Tap at payment reader

Seamless transfers

Many revalue options


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Business Account Options

Two Categories

Puget Pass, Commuter bonus vouchers ~~> Business Choice

FlexPass ~~> Business Passport


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When is ORCA Coming?

Transition begins Spring 2009

Businesses will be contacted by their transit agency regarding conversion

Businesses with annual agreements will be converted by their renewal date


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Tax Implications of Commute Subsidies

  • How will a subsidy impact your employees’ taxable income?

  • How will a subsidy impact your company’s tax bill?


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1. Employee Taxable Income

  • IRS views commute subsidies and incentives (provided by the employer to the employee) as “fringe benefits”

  • Fringe benefits are taxable income unless specifically excluded from income by law


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1. Employee Taxable Income

  • IRS only excludes 3 types of commute fringe benefits from employee’s taxable income:

    • commuter vehicle (“vanpool”)- up to $120 per month per employee

    • a transit pass - up to $120/mo.

    • qualified parking - up to $230/mo. (2009)


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1. Employee Pre-Tax Income

  • The IRS allows employers to allow employees to use up to $115 per month in pre-tax income to buy transit passes.

  • Reduces employee’s taxable income

  • Reduces FICA taxes paid by employee and employer

  • Employer is responsible for buying the pass with employee funds and for maintaining records of the transit expense


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Qualified Bicycle Commuting Reimbursement – New in 2009!

  • A reimbursement of up to $20 per month for expenses incurred by the employee for the purchase of a bicycle and bicycle improvements, repair, or storage may be made by the employer on a tax-exempt basis.

  • A “qualified bicycle commuting month” is any month in which an employee:

    • regularly uses a bicycle for a substantial portion of the commute, and

    • does not receive any other qualified transportation benefit for vanpool, transit, and parking.


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Qualified Bicycle Commuting Reimbursement – New in 2009!

  • The $20 amount is not indexed for inflation as are the other qualified transportation fringe benefits.

  • Unlike the other qualified transportation fringe benefits, a qualified bicycle commuting reimbursement benefit cannot be funded through employee pre-tax income.


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2. Company’s Tax Bill

  • Credit on Washington State B&O or Utility taxes for subsidies paid to employees for:

    • public transit (bus, ferry, rail, vanpools)

    • carpooling

    • bicycling or walking to work

  • Credit = half amount paid to each employee; maximum $60 per employee per year


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Up to $200,000 per employer per year

Up to $2.75 million state-wide per year

Apply through the Washington State Department of Revenue

Must apply in January for previous year’s expenses

2. Company’s Tax Bill


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The City of Seattle Employee Hours Tax or 'head tax'

Taxes employers $25 for each employee working within the City of Seattle.

The City bills employers for the tax in December with Business & Occupation taxes.

Businesses may claim an exemption for each employee who commutes by non-drive alone modes 80% of the time. 

2. Company’s Tax Bill


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