District 5580 Assistant Governors Training Seminar 2011

1. District 5580 Assistant Governors Training Seminar 2011 1

2. RI Theme 2011-2012

3. RI President 2011-2012 KalyanBanerjee and wife, Binota 3

4. KalyanBanerjee • Member of the Rotary club of Vapi, Gujarat, India, since 1972. • Served Rotary as a director, • Rotary Foundation trustee, committee and task force chair, • International Assembly group discussion leader, • President's representative, • District governor. 4

5. District 5580 Governor 2011-2012Tom Riley & wife Ann

6. District Goals for 2011-2012 • $100 per capita Foundation Annual Giving • Meet the $2000/Club Polio Challenge • Net increase of 1 new member / club • Increase of 3 new clubs, including 1 Rotaract and 1 Interact club • Vision 6 Clubs

7. District Administration

8. Communication Plan • Responsibility for communication • Frequency of communication • Content of communication • Methods of communication • *Web Meetings

9. Questions & Comments 10

10. Role and Responsibilities 11

11. District leaders District governor District governor-elect District governor-nominee District Trainer District committees District Office- Diane Collins Other assistant governors Club leaders Club presidents Club secretaries Club committee chairs * Club-level trainers  Rotary Leaders

12. District Responsibilities • Assist in developing district goals. • Coordinate the governor’s official visit with clubs. • Communicate clubs’ strengths, weaknesses, and progress toward goals. • Attend district meetings. • Participate in Rotary Foundation programs, events, and fundraising. • Help develop future district leaders. • Provide continuity with for your replacement

13. Your Responsibilities • Help presidents-elect develop effective goals. • Visit clubs at least four times a year. • Monitor the progress of each club’s service projects. • Encourage club leaders to attend district meetings. • Motivate clubs to follow through on the governor’s requests. • Assist clubs in planning and scheduling the governor’s official visit and attend all related club assemblies. • Coordinate training with the district Training committee and *Club Trainer • Assist clubs identifying district committee members

14. Responsibilities Briefing the incoming assistant governor on the status of clubs Assist the clubs in identifying a *Club Trainer Learn and conduct * Web Meetings with club leadership (for training contact District Trainer ) *Quarterly Assistant Governors Web Meetings

15. Role and Responsibilities Questions & Comments 18

16. Working with Clubs 19

17. Club Leadership Plan • Develop long-range goals • Set annual goals • Conduct club assemblies • Ensure clear communication • Provide continuity in leadership • Amend club bylaws to reflect practices • Increase fellowship • Ensure every member is active and INCLUDED! • Develop a training plan with Club Trainer

18. Club Committees • Club Administration • Membership • Public Relations • Service Projects • The Rotary Foundation

19. Goals • Before the start of the Rotary year, assistant governors should help clubs set annual goals. • These goals should address elements of an effective club and should support the club’s long-range plans.

20. Planning Guide for Effective Rotary Clubs • Tool that helps clubs establish realistic goals • Contains assessment and goal-setting sections for major areas of club operations • Includes strategies to achieve goals

21. Effective Goals • Shared • Measurable • Challenging • Achievable • Time specific

22. Minimum Standards for Clubs • Pays per capita dues to RI • Meets regularly • Ensures that members subscribe to appropriate magazines • Implements service projects • Accepts the visit of the governor or assistant governor • Maintains appropriate liability insurance

23. Effective clubs • Sustain or increase their membership Address the needs of their communities and communities in other countries Support The Rotary Foundation both financially and through participation Develop club leaders beyond the club

24. Your Club Visit Focuses on: • Assessing a club’s progress toward its goals and the strategies being used to achieve those goals • Suggesting practical solutions to problems challenging the club • *New Innovations for clubs

25. Memo of Club Visit • Tool for district leaders to assess club effectiveness • Final version serves as an official record of a club’s annual progress • Based on the elements of an effective club

26. Governors Official Visit Focuses on: • Motivating club members to participate in service projects • Reviewing the status of the Club Leadership Plan • Bringing attention to important Rotary issues • Paying special attention to new, weak, and struggling clubs • Personally recognizing outstanding club projects and the contributions of individual Rotarians

27. Working with Clubs Questions & Comments 29

28. Resources 30

29. Club Resources • Club officers and other club members • Past club leaders • * Club Trainer • Club members’ spouses and families • Rotary partners in service (Rotaract, Interact, Rotary Community Corps) • Leaders and members of other community service organizations

30. Meetings for Club Members • L.E.A.D.S & P.E.T.S Presidents-elect training seminar • District assembly • District conference • District leadership seminar • District membership seminar • District Rotary Foundation seminar • *Rotary Leadership Institute (RLI)

31. District Resources • District committee members • District governor • District governor-elect • District governor-nominee • District Trainer • District Office – Diane Collins • Fellow assistant governors • Past district leaders

32. RI and Foundation Resources • Official Directory • RI Catalog • Manual of Procedure • The Rotarian or Rotary regional magazines • Rotary World • RI Web site

33. Resources Questions & Comments 37

34. Role and Responsibilities 39

35. District Committees • Provide support and guidance to clubs. • Help establish district goals. • Work with district leaders to plan strategies to achieve club and district goals. • Promote and attend district training meetings and the district conference. • Manage communication between RI and the district on the committee’s area of focus.

36. District leaders District governor District governor-elect District governor-nominee District Trainer District Office - Diane Collins Assistant governors Other district committees and their members Club leaders Club presidents Club secretaries Club committee chairs * Club-level trainers Key Relationships

37. Working with Clubs under the Club Leadership Plan 44

39. Club Leadership Plan • Develop long-range goals • Set annual goals • Conduct club assemblies • Ensure clear communication • Provide continuity in leadership • Amend club bylaws to reflect practices • Increase fellowship • Ensure every club member is active • Indentifying a *Club Trainer & Develop a training plan

40. Club Committees Club Admin. Membership Public Relations Service Projects The Rotary Foundation

41. District Committees Club Admin. MembershipDevelopment Public Relations District Programs The Rotary Foundation Finance Membership Public Relations District Programs The Rotary Foundation District Conference* Extension RI Convention* Training* * These district committees may work with more than one club committee.

42. Working with Clubs An effective communication plan considers: • Each club’s needs • Example of successful projects • Available resources

43. Elements of a Key Message • Examples of Rotarians in action — making differences in their clubs, their communities, and the world • Committee goals and strategies to achieve them • Links between club members and the committee • Results from previous projects, plans, and discussions showing the committee’s work with clubs

44. Presenting to Clubs • Create an outline of your presentation. • Demonstrate how the information shared will address challenges. • Begin with an example or vivid description. • Be brief. • Suggest ways that participants can access further information and take action. • Involve your participants. • Conclude by summarizing the main points.

45. 8:1 Ratio • It takes eight hours of preparation to produce one good hour of presentation. • Before the presentation, invest time to ensure it will increase Rotarian participation in activities related to the committee.

46. New Rotary Programs in our District

47. Avenues of Service Club Service Vocational Service Community Service International Service 5. *New Generations The Avenue of New Generations recognizes the positive change implemented by youth and young adults involved in leadership development activities, community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding

48. “ERGOKO” Every Rotarian Get One Keep One

49. District 5580 Visioning Coordinators Club Visioning Marilyn M Chambers- Club Vision District Coordinator Home: 218-643-1539 Cell: 701-640-2532 chamar27jun@earthlink.net Claudette Holly Work: 218-547-1515 Home: 218-547-2670 Cell: 218-252-2357 cloudyh@hotmail.com 34

50. What is a Club Vision It is a living management tool that: • Defines a shared commitment • Provides long-term direction • Creates a framework to establish goals and objectives • Optimizes use of resources