PAC-TE Annual General Business Meeting

1. PAC-TE Annual General Business Meeting October 23, 2014

2. President Sally Winterton(Report is in packets) • Call to order • Minutes, 2013 Business Meeting (in packets) • Executive Director Search (in packets) • Appointed chairs and members of committees • Educational Policy and Leadership TV appearance • PreK-4 and 4-8 add-on by testing meeting with PDE • CAEP issues collected and reported to AACTE • PA State Board of Education meetings • Please provide your input at tomorrow’s Institution-alike sessions and focus group meetings; via email to officers and directors, or on the website

3. Strategic Plan Goal 1 Establish & implement policy, annual calendar, roles, and procedures for PAC-TE’s ongoing advocacy efforts in support of its mission 1.1 - Board approval of a PAC-TE Government Relations Policy 1.2 - development of PAC-TE advocacy procedures to include annual calendar, roles, and responsibilities 1.3 - establish 2014-2016 priority issues for PAC-TE advocacy 1.4 - advocate on priority issues

4. Strategic Plan Goal 2 Use alternative delivery formats to expand & extend PAC-TE’s professional development offerings & networking opportunities 2.1 - convene an expert group to provide suggestions on alternative delivery of our current conferences beginning with the Spring 2015 conference, discuss those recommendations with the Spring Conference and TEA Planning Committees and the Board of Directors, and implement the recommendations approved by the Planning Committees and the Board of Directors 2.2 - explore the use of and possibly implement the use of social networking to provide information, professional development, and networking for members

5. Strategic Plan Goal 3 Expand PAC-TE membership and membership involvement in PAC-TE 3.1 - involve junior faculty in PAC-TE 3.2 - increase PAC-TE’s “cool” factor 3.3 - increase the number of working committees and the involvement of members in working committees

6. Strategic Plan Goal 4 Increase PAC-TE income through revenue sources beyond membership & conference registration, consistent with its mission 4.1 - obtain legal & accounting advice on how to implement this goal within federal & state law & regulation 4.2 - establish principles, policies, and procedures for implementing this goal based on legal and accounting advice 4.3 - approve, appoint chair and members, & charge a Sponsorship Committee to make recommendations for & support sponsorships of PAC-TE conferences journal 4.4 - solicit conference program ads & other conference sponsorships 4.5 - solicit journal ads

7. Strategic Plan Goal 5 Collaborate with other educational associations in providing information & conducting advocacy activities in support of PAC-TE’s mission 5.1 - expand the number & types of participants n the Keystone Consortium of Educational Associations (KCEA) 5.2 - clarify the purpose of KCEA 5.3 - establish procedures for communications and actions among KCEA associations

8. Executive Director Linda Cook(Report is in packets)MEMBERSHIP REPORT

9. Institutional Membership Institutional Member Directory

10. Individual Membership • Student, $20 • Retired, $20 • New, first year, $30 • Regular, $50

11. Membership • PAC-TE Conferences each have a member and a non-member registration fee. • The PA Education Deans’ Forum is a separate association, which meets adjacent to the PAC-TE conferences and has its own membership and meeting registration fees.

12. Member Communications • e-Newsletters (6) • e-Memos (62) • Web Site at http://www.pac-te.org • Public and member aspects • Members must first login and assign themselves a password before they can access member aspects. • Executive Director e-mail at pacte@coaxpa.com

13. Position Postings • PAC-TE member institutions are encouraged to post open positions in the field of professional educator preparation, at no cost to the institution. • The PAC-TE position-posting web page includes a link to positions posted by ATE, the Association of Teacher Educators.

14. Get Involved • Submit a proposal to present a 2015 TEA small group session -- RFP will be emailed in early January to all members • Submit a journal manuscript • Volunteer to review journal manuscripts • Attend and support our conferences -- planning committees, presiders, registrars, photographers • Join a committee -- TEA Planning, Government Relations, School Safety& the Prevention of Violence, Professional Educator Certification • Join a focus group(s) and then post and network w/colleagues • Run for office • Nominate a colleague for Teacher Educator of the Year • Contact your representative or any director as per your concerns

15. Audit Committee Chair Bob King • Committee members • Joe Domaracki, IUP • Lew Strouse, Carnegie Mellon Retired • Met in September to review financial records for 2013-2014 • Submitted written report (in packets) to the Board of Directors • Found records accurate • Commend Rick Fuller and Linda Cook

16. Treasurer’s Report (in packets)Linda Cook, Interim Treasurer • Final Association Account 2013-2014 • Final Conference Account 2013-2014 • Certificate of Deposit = $38,729.86 (as of 12/23/2013) • Budget 2014-2015 • Online membership and conference registration via credit card -- !!!

17. Bylaws Revision -- Treasurer Resignation(in packets) CURRENT BYLAWS LANGUAGE --  Article II. Officers. Section 6. Officer Vacancies. C. Treasurer – If the Treasurer resigns or if his/her term is terminated, the Treasurer’s position shall be assumed by the Executive Director during the interim until the next scheduled election for Treasurer. NEW BYLAWS LANGUAGE RECOMMENDED BY THE BOARD OF DIRECTORS -- Article II. Officers. Section 6. Officer Vacancies. C. Treasurer -- If the Treasurer resigns or if his/her term is terminated, the Treasurer’s position shall be filled by an election, special if necessary, held within three months of the resignation or termination from a field of one or more candidates, nominated by the Nominations and Elections Committee, and approved by a simple majority of voting members. If necessary, the Treasurer’s position shall be assumed by the Executive Director until the successful candidate is elected. The successful candidate will complete the Treasurer’s term of office and be eligible to run in the next regularly scheduled election for Treasurer.

18. Is there any other New Business?

19. Nominations and Elections Committee Chair Jay Hertzog • Committee members -- • Jay Hertzog (Chair), Slippery Rock Retired • George Drake, West Chester • Mary Dupuis, Penn State Retired • Carol Pate, LaSalle • Will conduct vote electronically January 17 - February 14 for 3-year terms beginning June 1, 2015 for -- • Treasurer (elected, also contracted $2500/year) • Representatives of individual members, of private institutions, of state system institutions, and of state-related institutions • Nominations are due to Jay by November 21. (Info on how to submit is in packets.)

20. Awards Committee Chair Jay Hertzog • Committee members • Bern Badiali, Penn State • Amy Rogers, Lycoming • Teacher Educator of the Year Award given out at last night’s Awards Banquet • Also service awards: • Fred Savitz, Past President/President/President-Elect 2008-2014 • Tammy Feil, Director representing private institutions, 2011-2014 • Keith Dils, Director representing state system institutions, 2011-2014

21. Teacher Educator of the Year • Conferred upon an individual who has directly participated in and contributed to the preparation of candidates for teacher certification in the Commonwealth of Pennsylvania.  • Nominations accepted online from members annually through August 1 • Awarded at the TEA Wednesday Awards Banquet • Criteria categories: • Professional preparation • Leadership • Scholarship • Service/involvement in PAC-TE • Membership in other professional associations • Community service activity

22. Awards Committee ATE Unit Awards • Mary Dupuis and Linda Cook will again prepare PAC-TE’s application for ATE Unit Awards • PAC-TE was honored in 2014 with ATE Membership/Management and Articulation with the National Office Awards • State units are eligible every five years for the Outstanding Unit award; PAC-TE received this award in 2006 and 2011 • 2016 -- Look out for PAC-TE!

23. Government Relations Committee Chair Kevin Zook • Committee members • Donna Dombek, Pitt-Bradford (state-related) • George Drake, West Chester (state system) • Mary Dupuis, Penn State-Retired (individuals) • Amy Rogers, Lycoming (privates) • Policy adopted (in packets) and calendar/procedures developed -- September 2014

24. Government Relations Committee • Priority issues for advocacy are being established • Provide your input tomorrow at the Institution-alike sessions, to directors, or via the website • As put forward by Directors -- • Accountability for our graduates in certification areas for which we did not prepare them (e.g. – those added-on by testing) • Student teacher assessment • NCTQ

25. Government Relations Committee • Position papers will be developed on each issue • Communication with stakeholders and members as appropriate to each position paper • We will request support from the Keystone Consortium of Educational Associations

26. Spring Conference Planning Committee Chair Kevin Zook • Committee members • Donna Dombek, Pitt-Bradford • Jay Hertzog, Slippery Rock Retired • Carol Pate, LaSalle • Gina Scala, East Stroudsburg • April 14, 2015 -- Penn Stater Conference Center • Online survey on conference delivery format was conducted and has been analyzed by the Committee and the Board • Additional input is being requested today, on delivery format and topics

27. Spring Conference Committee Survey Please respond NOW via paper and pencil (turquoise) or electronically at -- https://www.pac-te.org/member-spring-conference-survey 1 -- Preferred format for future spring conferences 2 -- How would participation be influenced by a technology-based spring conference? 3 -- Advantages, disadvantages, & issues to be considered in planning to use video-streaming and/or webinars for spring conferences 4 -- potential topics for spring conferences 5 -- importance of a PDE Q&A at spring conferences (Completed surveys may be handed in as you leave this room today or at the registration desk.)

28. Journal Committee Chair Jim Nolan • Journal Committee members -- • Jim Nolan (Chair and Editor Emeritus) • Linda Norris and Patricia Arter, co-editors • JoAnne Kerr, Managing Editor • After 12 years at Penn State, the journal has moved to Indiana University • Volume 13, Fall 2014 -- 8 articles • Distributed at the TEA to all registrants • Authors are presenting, two each at 4 sessions at the TEA

29. Journal Editorial Team Co-editors: • Linda Norris, IUP • Patricia Arter, Marywood Managing Editor -- JoAnne Kerr, IUP Associate Editors -- • Latha Bhushan, Lock Haven • Stacie Wolbert, Edinboro • Kevin Zook, Holy Family

30. The Pennsylvania Teacher Educator • A Call for Papers is in the TEA program (page 54) and on the PAC-TE website • Manuscripts are due no later than February 15 • Members are encouraged to volunteer to review using the form on the website

31. Journal Committee Projects • Online submission of manuscripts • Posting past volumes’ articles to the web site • Developing policy on the selection of associate editors • Investigating and bringing to the Board with the committee's recommendations as to whether and how to implement, in this order of priority -- journal ads, electronic publishing, indexing. 

32. School Safety and the Prevention of Violence Committee Chair John McCarthy • Founding members Bob King (IUP Retired), Kate McKinnon (Penn State), and Linda Norris (IUP) • 19 others have now joined the committee

33. School Safety and the Prevention of Violence Committee Activities to Date: • Endorsement of an online position paper • Development of a PAC-TE position paper • Distribution of a PAC-TE Board statement • Member surveys on need and what is currently being done in teacher prep programs • Grant application

34. School Safety and the Prevention of Violence Committee • $1000 grant obtained • $500 PAC-TE match • ATE Leadership Foundation for Teacher Education • Kathy Jones (Juniata) lead author

35. School Safety and the Prevention of Violence Committee Grant • will develop module for use of teacher preparation programs in training teacher candidates in school safety and the prevention of violence • will be accompanied by resources database and brochure linked to PAC-TE’s core beliefs • November, February, and March weekend retreats are planned • grant timeline calls for review/editing next spring and rollout to all member institutions at next year’s TEA

36. Professional Educator Certification Committee Chair Amy Rogers CHARGE -- • Monitor PDE & the State Board of Education as per possible decisions on certification which will effect quality teacher preparation and bring to the attention of the President any issues which the Association should further investigate or should take action • Make recommendations of changes needed in certification policy Volunteer to join this committee at https://www.pac-te.org/member-volunteer-for-a-commitee

37. 2014 TEA Planning Committee Chair Gwen Price • Committee members are listed in the program • Also to be thanked are presiders, registrars, graduate students, focus group facilitators, photographers, those loaning projectors • Theme and graphic • Nancy Dana and James Hiebert • Program schedule card with QR codes • Alternate lodging blocks • Extended program / Wednesday lunch • Graduate student poster feature has grown • New format for roundtables and poster sessions • Newcomer sessions and activities • Presenter materials online / more post conference • # registrants = 344 • # newcomers = 64 • # institutions represented = 77 • Evaluation -- prize drawing

38. 2015 TEA Planning Committee Chair Gina Scala • October 28-30, 2015 • Best Western Harrisburg • Marilyn Cochran-Smith, Wednesday keynote speaker • First meeting tomorrow at 12:45 -- all welcome / lunch • December meeting in State College • Meetings before and after the spring conference • Electronic proposal review and support the conference on site • Request for proposals will be emailed first week of January