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Facilities Budgeting / Long Range Planning. 2012 PASBO Mark A. Czapp George W. Ioannidis Spring Grove Area School District. Agenda. School District Profile Facilities’ Planning – SGASD Setting Goals Creating the Plan Funding the Plan Questions and Answers. School District Profile.

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facilities budgeting long range planning

Facilities Budgeting / Long Range Planning

2012 PASBO

Mark A. Czapp

George W. Ioannidis

Spring Grove Area School District

agenda
Agenda
  • School District Profile
  • Facilities’ Planning – SGASD
  • Setting Goals
  • Creating the Plan
  • Funding the Plan
  • Questions and Answers
school district profile
School District Profile
  • 4,000 students / 430 FT-PT staff
  • Buildings (11)
    • Instructional (HS, MS, IS, 3x ES)
    • District Office
    • Tech Center
    • Re-purposed elementaryfacility
  • Over 1 million sq. ft.
  • 337 acres
facilities planning sgasd
Facilities’ Planning – SGASD
  • Importance
    • Impacts future demands
    • Involves long-term commitment/long range planning
    • Increase the efficient use of school buildings
    • Create the plan through a process of analyzing our buildings, discussion, exploration/tours and agreement
facilities planning sgasd1
Facilities’ Planning – SGASD
  • Concluded 15 year construction program with renovation of HS to MS and renovation of MS to Tech Center
  • Pondered disposition of “available” assets
  • Convened a Citizens’ Advisory Council (CAC) to develop short and long term facilities plans
setting goals
Setting Goals
  • Start with the end in mind
  • Near-term action plan
    • Two buildings absent from current operational plan
    • District Office in need of upgrades
  • Long-term plan
creating the plan
Creating the Plan
  • Review status of each facility
  • Identify actions
  • Prioritize
  • Present findings to the Board
  • Report back periodically to the Board with updates
funding the plan
Funding the Plan
  • Kick start the funding with capital projects money
    • Sometimes with “left-over” construction money
    • One-time savings from general fund
  • Build –in to annual facilities’ budget a transfer to capital projects fund
tool kit
Tool Kit
  • Develop the Excel File
  • Communicate the data
  • Execute the plan
spring grove high school
Spring Grove High School
  • General Condition: Excellent
  • Original Construction: 2008
  • Latest Improvements: Recently constructed new building

15 year roof warranty

  • Systems: All new in 2008
  • Current Issues: 2nd Access road leading into school
  • Potential Improvements: None identified
spring grove intermediate
Spring Grove Intermediate
  • General Condition: Good
  • Original Construction: 1996
  • Latest Improvements: 2001 – security entry upgrades
  • Systems: Gas fired boilers & York chiller

York water & sanitary sewer, fire alarm, emergency lighting, intercom & clock, generator

  • Current Issues: Existing toilet fixtures do not meet current code for ADA, 15 year roof warranty expired, York Chiller and components out of warranty, outdated building management system , crowding in cafeteria
  • Potential Improvements: Replacement fixtures to meet ADA, upgrade building management, roof seams, replacement chiller and components, expansion to cafeteria
recap
Recap
  • Identify your facility needs
  • Quantify the work and cost
  • Lay out a plan of action
    • Consider options
  • Identify/prepare the funding
thank you
Thank you
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