Facilities budgeting long range planning
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Facilities Budgeting / Long Range Planning. 2012 PASBO Mark A. Czapp George W. Ioannidis Spring Grove Area School District. Agenda. School District Profile Facilities’ Planning – SGASD Setting Goals Creating the Plan Funding the Plan Questions and Answers. School District Profile.

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Facilities Budgeting / Long Range Planning

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Facilities Budgeting / Long Range Planning

2012 PASBO

Mark A. Czapp

George W. Ioannidis

Spring Grove Area School District


Agenda

  • School District Profile

  • Facilities’ Planning – SGASD

  • Setting Goals

  • Creating the Plan

  • Funding the Plan

  • Questions and Answers


School District Profile

  • 4,000 students / 430 FT-PT staff

  • Buildings (11)

    • Instructional (HS, MS, IS, 3x ES)

    • District Office

    • Tech Center

    • Re-purposed elementaryfacility

  • Over 1 million sq. ft.

  • 337 acres


Facilities’ Planning – SGASD

  • Importance

    • Impacts future demands

    • Involves long-term commitment/long range planning

    • Increase the efficient use of school buildings

    • Create the plan through a process of analyzing our buildings, discussion, exploration/tours and agreement


Facilities’ Planning – SGASD

  • Concluded 15 year construction program with renovation of HS to MS and renovation of MS to Tech Center

  • Pondered disposition of “available” assets

  • Convened a Citizens’ Advisory Council (CAC) to develop short and long term facilities plans


Setting Goals

  • Start with the end in mind

  • Near-term action plan

    • Two buildings absent from current operational plan

    • District Office in need of upgrades

  • Long-term plan


Creating the Plan

  • Review status of each facility

  • Identify actions

  • Prioritize

  • Present findings to the Board

  • Report back periodically to the Board with updates


Funding the Plan

  • Kick start the funding with capital projects money

    • Sometimes with “left-over” construction money

    • One-time savings from general fund

  • Build –in to annual facilities’ budget a transfer to capital projects fund


Tool Kit

  • Develop the Excel File

  • Communicate the data

  • Execute the plan


Spring Grove High School

  • General Condition:Excellent

  • Original Construction:2008

  • Latest Improvements:Recently constructed new building

    15 year roof warranty

  • Systems:All new in 2008

  • Current Issues:2nd Access road leading into school

  • Potential Improvements:None identified


Spring Grove Intermediate

  • General Condition:Good

  • Original Construction:1996

  • Latest Improvements:2001 – security entry upgrades

  • Systems:Gas fired boilers & York chiller

    York water & sanitary sewer, fire alarm, emergency lighting, intercom & clock, generator

  • Current Issues:Existing toilet fixtures do not meet current code for ADA, 15 year roof warranty expired, York Chiller and components out of warranty, outdated building management system , crowding in cafeteria

  • Potential Improvements:Replacement fixtures to meet ADA, upgrade building management, roof seams, replacement chiller and components, expansion to cafeteria


Tool kit


Tool kit


Tool kit


Recap

  • Identify your facility needs

  • Quantify the work and cost

  • Lay out a plan of action

    • Consider options

  • Identify/prepare the funding


Thank you

  • Questions

  • Contact info at SGASD: (717) 225-4731 x3019

    • Mark A. Czapp - [email protected]

    • George W. Ioannidis - [email protected]


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