Facilities budgeting long range planning
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Facilities Budgeting / Long Range Planning. 2012 PASBO Mark A. Czapp George W. Ioannidis Spring Grove Area School District. Agenda. School District Profile Facilities’ Planning – SGASD Setting Goals Creating the Plan Funding the Plan Questions and Answers. School District Profile.

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Facilities Budgeting / Long Range Planning

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Facilities budgeting long range planning

Facilities Budgeting / Long Range Planning

2012 PASBO

Mark A. Czapp

George W. Ioannidis

Spring Grove Area School District


Agenda

Agenda

  • School District Profile

  • Facilities’ Planning – SGASD

  • Setting Goals

  • Creating the Plan

  • Funding the Plan

  • Questions and Answers


School district profile

School District Profile

  • 4,000 students / 430 FT-PT staff

  • Buildings (11)

    • Instructional (HS, MS, IS, 3x ES)

    • District Office

    • Tech Center

    • Re-purposed elementaryfacility

  • Over 1 million sq. ft.

  • 337 acres


Facilities planning sgasd

Facilities’ Planning – SGASD

  • Importance

    • Impacts future demands

    • Involves long-term commitment/long range planning

    • Increase the efficient use of school buildings

    • Create the plan through a process of analyzing our buildings, discussion, exploration/tours and agreement


Facilities planning sgasd1

Facilities’ Planning – SGASD

  • Concluded 15 year construction program with renovation of HS to MS and renovation of MS to Tech Center

  • Pondered disposition of “available” assets

  • Convened a Citizens’ Advisory Council (CAC) to develop short and long term facilities plans


Setting goals

Setting Goals

  • Start with the end in mind

  • Near-term action plan

    • Two buildings absent from current operational plan

    • District Office in need of upgrades

  • Long-term plan


Creating the plan

Creating the Plan

  • Review status of each facility

  • Identify actions

  • Prioritize

  • Present findings to the Board

  • Report back periodically to the Board with updates


Funding the plan

Funding the Plan

  • Kick start the funding with capital projects money

    • Sometimes with “left-over” construction money

    • One-time savings from general fund

  • Build –in to annual facilities’ budget a transfer to capital projects fund


Tool kit

Tool Kit

  • Develop the Excel File

  • Communicate the data

  • Execute the plan


Spring grove high school

Spring Grove High School

  • General Condition:Excellent

  • Original Construction:2008

  • Latest Improvements:Recently constructed new building

    15 year roof warranty

  • Systems:All new in 2008

  • Current Issues:2nd Access road leading into school

  • Potential Improvements:None identified


Spring grove intermediate

Spring Grove Intermediate

  • General Condition:Good

  • Original Construction:1996

  • Latest Improvements:2001 – security entry upgrades

  • Systems:Gas fired boilers & York chiller

    York water & sanitary sewer, fire alarm, emergency lighting, intercom & clock, generator

  • Current Issues:Existing toilet fixtures do not meet current code for ADA, 15 year roof warranty expired, York Chiller and components out of warranty, outdated building management system , crowding in cafeteria

  • Potential Improvements:Replacement fixtures to meet ADA, upgrade building management, roof seams, replacement chiller and components, expansion to cafeteria


Tool kit1

Tool kit


Tool kit2

Tool kit


Tool kit3

Tool kit


Recap

Recap

  • Identify your facility needs

  • Quantify the work and cost

  • Lay out a plan of action

    • Consider options

  • Identify/prepare the funding


Thank you

Thank you

  • Questions

  • Contact info at SGASD: (717) 225-4731 x3019

    • Mark A. Czapp - [email protected]

    • George W. Ioannidis - [email protected]


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