Pacific aid effectiveness principles
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PACIFIC AID EFFECTIVENESS PRINCIPLES. FIJI PERSPECTIVE. DEVELOPMENT ASSISTANCE IN FIJI. Donor programs well aligned to strategic priorities of Government However, the lack of a proper framework to guide the Government-Donor engagement is an issue of concern

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DEVELOPMENT ASSISTANCE IN FIJI

Donor programs well aligned to strategic priorities of Government

However, the lack of a proper framework to guide the Government-Donor engagement is an issue of concern

Therefore, Government is working on improving its coordinating mechanisms, using proper guidelines and procedures whereby Government and Donors will work together to ensure Government’s priorities are addressed for sustainable development

As such, Government is committed to increase the effectiveness of aid through adhering to the Principles of the Paris Declaration vis-à-vis the Pacific Aid Effectiveness Principles


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PRINCIPLE 1: Country leadership and ownership of development through an accountable and transparent national development planning and financial management system/mechanism which is adequately resourced from the national budget – including longer term operation and maintenance of donor sponsored development

PROGRESSTO DATE

The SEEDS/SDP and various sectoral development strategies has set forth an adequate planning mechanism for all national development efforts

Aid Unit – coordinates processes for the clear disbursement, acquittal and reporting procedures for development assistance initiatives. Also ensure that development assistance is incorporated into national budgets

Additional staff recruited to better manage and plan development assistance


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CHALLENGES AND ISSUES through an accountable and transparent national development planning and financial management system/mechanism which is adequately resourced from the national budget – including longer term operation and maintenance of donor sponsored development

Need for additional staff – concentrate on monitoring, scrutinizing acquittals, preparing reports, etc

Capacity building for existing staff – as the scope and dimension of development assistance take on new levels so often

WAY FORWARD

Review Aid policy documents, procedures, manuals , etc with a view to incorporate ad hoc practices, best practices in ODA, etc that are currently being used


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PRINCIPLE 2: Multi-year commitments by development partners and countries aligned nationally identified priorities as articulated in national sustainable development strategies, or the like, with agreement on performance indicators and monitoring and evaluation mechanisms

PROGRESS TO DATE

Majority of donor programmes are formulated in close consultation with National Planning Office to ensure that the programmes are reflective of national development priorities.

Linkage clearly seen at Mins/Dept level for sectors where donor assistance is being programmed. Such programming also occurs against multi-year timeframes. Here, donors are encouraged to incorporate and adhere to development performance indicators in setting their Monitoring and Evaluation frameworks


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CHALLENGES AND ISSUES and countries aligned nationally identified priorities as articulated in national sustainable development strategies, or the like, with agreement on performance indicators and monitoring and evaluation mechanisms

Only one (1) donor provides regular updates/progress reports to Government on progress in implementation of development assistance initiatives

Aid Unit needs to be a bit more aggressive in soliciting these progress reports from other donors

WAY FORWARD

Government and donors to work together to ensure that all development assistance as much as possible is reflected in the national budget, sectoral strategies, etc

Reporting mechanisms need further strengthening so Government is kept well informed of progress on the ground with regards to donor funded projects/programmes


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PRINCIPLE 3:Greater Pacific ownership of regional development, Development partners' Pacific Regional Strategies designed and formulated with Pacific Plan and other Regional Policies as their corner stone

PROGRESS TO DATE

Greater portion of development assistance delivered through regional mechanisms tend to focus on capacity building or are of a Technical Assistance nature

ODA Policy strategy/documents of donors tend to show a correlation to the Pacific Plan

CHALLENGES AND ISSUES

Often seen – greater ownership of regional development by CROP agencies as opposed to national Governments

Need for regional assistance with particular focus on Fiji to be reflected in national budget


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WAY FORWARD development, Development partners' Pacific Regional Strategies designed and formulated with Pacific Plan and other Regional Policies as their corner stone

Government expects donors to continue to use the Pacific Plan as the guiding document for which regional development assistance is provided to the Pacific


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PRINCIPLE 4: Pacific Development Partners and Countries pursue a coordinated approach in the delivery of assistance.Encouraging harmonisation will be a priority for both

PROGRESS TO DATE

Donors in the same sector tend to work in isolation of each other – often, comparative advantage

Working in isolation often works well for Government – as donors cover more areas/interests within the same sector e.g education

Country Missions, etc still done individually

Finance Act 2005 and Instructions framework in place - use of Government processes/procedures to ensure proper management of Government resources – within context of audit, procurement, tender, etc


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CHALLENGES AND ISSUES pursue a coordinated approach in the delivery of assistance.Encouraging harmonisation will be a priority for both

Development assistance not channeled through Ministry of Finance but directly to Mins/Depts. – avoid duplication of resources (donor/Government)

Donors use Government systems/mechanisms when it suits them

Far too many ad hoc assistance received

WAY FORWARD

More multi-donor round table meetings in other sectors such as health, infrastructure, agriculture. At the moment, only education sector has multi-donor round table meetings.

Donors need to organize themselves so missions, etc are conducted jointly – as not to be a burden to Mins/Depts

Harmonization – reflecting all donor assistance in national budget, particularly ad hoc assistance


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PRINCIPLE 5:Strengthened institutional mechansims and capacity in countries to enable increased use of local systems by development partners

PROGRESS TO DATE

Finance Act of 2005 in place to guide /ensure better management of Government resources – financial, assets, processes and procedures, etc

More vigilant scrutiny by the Office of the Auditor General of Government/Donor activities - compliance to prudent and accountable financial practices

Financial Management Information System Act 2005 – introduced to provide the timely, accurate information on Government’s financial position which is essential for effective control and decision making


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CHALLENGES AND ISSUES capacity in countries to enable increased use of local systems by development partners

Donors continue to use own consultants - locals out there who can do job

Donor use Government systems or their own interchangeably

Delay in development initiatives because everything is referred back to HQ for a decision.

WAY FORWARD

Government to continue to work towards fine tuning its own systems - procurement, audit, monitoring, evaluation, etc


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PRINCIPLE 6 (i): Provision of Technical Assistance (TA), including in aid coordination/management, in such a way that ensures that capacity is built with tangible benefits to the country to support national ownership. Provision of an appropriate level of counterpart resources through established procedures and mechanisms (ii): Short term TA, that address local skills gap to conduct studies, are culturally sensitive

PROGRESS TO DATE

TA to Mins/Depts – assignment of local counterpart to understudy

CHALLENGES AND ISSUES

Once local counterpart is trained – tendency to leave for more lucrative jobs

Need for locals to not only gain experience from TA, but also undertake appropriate tertiary training


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WAY FORWARD including in aid coordination/management, in such a way that ensures that capacity is built with tangible benefits to the country to support national ownership. Provision of an appropriate level of counterpart resources through established procedures and mechanisms

Engagement of more local TA – local perspective on issues, less cost, available when needed

Donors need to ensure that TA take on a local counter part for skills/experience transfer


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PRINCIPLE 7: Use of an agreed monitoring and evaluation framework that will ensure joint assessments of the implementation of agreed commitments on aid effectiveness

PROGRESS TO DATE

Agreed monitoring and evaluation framework in place for some projects/programmes – at Mins/Depts level.

CHALLENGES AND ISSUES

M&E coordinated at Mins/Dept level – Ministry of Finance unaware

M&E reports not provided to NPO – assess at macro level the effectiveness of development assistance on the ground against national development strategy indicators

WAY FORWARD

Government M&E framework to include donor indicators - SEEDS/SDP


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VINAKA framework that will ensure joint assessments of the implementation of agreed commitments on aid effectiveness


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