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Living the Free Lifestyle Presented by David Greenbaum ( www.clickheretech.com ) to the Lawrence Apple Users Group 2.0 ( www.laugks.org ) In the Beginning... The Mac needed Microsoft!!! Microsoft Word was one of the first applications for the Mac in 1984 2 Microsoft Office

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Living the free lifestyle l.jpg
Living the Free Lifestyle

  • Presented by David Greenbaum (www.clickheretech.com)

  • to the Lawrence Apple Users Group 2.0

  • (www.laugks.org)


In the beginning l.jpg
In the Beginning...

  • The Mac needed Microsoft!!!

  • Microsoft Word was one of the first applications for the Mac in 1984

2


Microsoft office l.jpg
Microsoft Office

  • Microsoft Office first came out on the Mac in 1989 with Word, Excel and Powerpoint

    • Word: Word Processing

    • Excel: Spreadsheet Calculations

    • PowerPoint: Presentations

  • In 2001, Entourage was added for email, scheduling and contact management

3


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Windows versions of Office

  • Many different versions

    • Some include Publisher for desktop publishing

    • Access for databases

4


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Problems with Office

  • Does not run native on an Intel Mac

    • Slows the computer

    • Interferes with the RAM available to other Rosetta Apps

  • A resource and memory hog

    • Even with no applications running, it takes a significant amount of memory and processor cycles

5


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Cost

  • Student Teacher edition: can only be used by students or teachers for Academic work.

  • $129 for 3 computers

    • Though many people buy this version, if you don’t follow the End User License Agreement you are in violation of the agreement and are doing the equivalent of software piracy

6


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Other Version Costs

  • Without Virtual PC

    • Full version: $330

    • Upgrade: $200

  • With Virtual PC

    • Full version: $400

    • Upgrade: $250

  • WOW!

7


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Alternatives

  • First we'll look at the Suites

  • Then individual programs

  • It *is* possible to live the Microsoft free lifestyle in the closet

    • Because with all these options you can read and send documents and your friends and family won't know about your choice

8


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Appleworks

  • Not Intel based...no plans to do so

  • Has Word Processing, Spreadsheet, Database and Drawing

  • We loved you from the Apple II days.

  • If you have docs in that format, suggest converting them now to Microsoft compatible format

  • Appleworks is dead! Long live Appleworks!

9


Neooffice open office l.jpg
NeoOffice/Open Office

  • Both Free

  • Includes word processing, spreadsheet, database, presentation

    • Require a relatively beefy computer and a bit slow

  • Neither is without major bugs..but the price can't be beat

10


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OpenOffice.org

  • Alpha for "Aqua", other versions require install of X11

  • X11 version requires:

    • Mac G3 400Mhz or higher

    • Mac OS X 10.3.x (10.3.5 recommended), Mac OS X 10.4.x

    • 256Mbytes RAM

    • 400Mbytes available disk space

    • X11 required.

11


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NeoOffice

  • Based on Openoffice.org specs

  • Better interface, like other Mac Programs

  • Does not require X11

  • Donation requested

12


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Other Free Alternatives

  • Google Apps: my personal favorite

    • Can't do much more than TextEdit. Opens and saves as Word Documents

    • Must be logged into a free google account to use.

      • No Internet connection means no google docs

13


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Google Apps Features

  • Google checks track of your revisions, so you can go back to a previous version

  • Your documents are available anywhere you have access to a web browser:

    • No need to carry a flash drive, use floppies etc.

14


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Collaboration

  • Allow others to review and/or edit your documents

  • Publish directly to a blog


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Risks of Google Apps

  • Privacy: someone (or the government) could get into your account without you knowing

  • No backups:

    • While Google has never officially lost a document, there is always that risk

      • However, you can save google doc files to your computer.


Google competitors l.jpg
Google competitors

  • ThinkFree online--always crashed my computer

  • Zoho:

    • Includes more than Google Apps: presentations, planner, database, contact management, mail

    • Worked, but enjoyed google!


Word processing l.jpg
Word Processing

  • Textedit--with every Mac

    • The latest version of textedit can read and write Microsoft Word documents.

    • Sweet. Free is in most people's budget!!


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Why would you need anything else???

  • Textedit is very basic. It can't do much more than act like a glorified typewriter

  • Most people will be fine with this. Less features means less confusion

19


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Typical Features used in Word

  • These are not in TextEdit

    • Headers/Footers; put a page number at the bottom

    • Mail Merge: create mailing labels or take a list of people and send them the same letter with Dear and their name inserted at the top

20


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"Alternative" Word Processors

  • Fond Memories

    • WordPerfect for Mac

    • Macwrite

      • Ran on a floppy. Wow.

21


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Mariner Write $60:

  • An old standby that works on Intel based as well as PowerPC

  • Fast and reliable

  • Easy to understand without too many features. Reminds me of Macwrite

22


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Supports key features

  • Mail merge, tables, and headers/footers

  • Target audience

    • Someone who needs these advanced functions but wants to avoid office

  • Mariner offers a full time-limited trial


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Nisus

  • Another program that's been around a long time

  • Key feature: accurate representation of foreign graphics

  • One of the first programs to accurately use right to left languages such as Hebrew, and non-Roman languages such as Chinese

24


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Nisus

  • Based on experience: this is the academic standard on the Mac for anyone using foreign language characters

  • Features academics like such as table of contents and advanced footnote support

  • Two flavors:

    • Express: $45

    • Pro: $79

25


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Mellel

  • Hebrew for "Typewriter" ’מלל’

  • Yet another group of programmers that were frustrated there was not a quality Hebrew word processor for the Mac

  • Key competitor of Nisus: See when you search for Mellel!

26


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Let's compare load times and features in real time

  • We’ll take a complex document and open them in various programs:

  • ....


Spreadsheet l.jpg
Spreadsheet

  • 2+2=4

    • Spreadsheets are used to do numerical computations--a calculator on steroids

    • If you don't use a spreadsheet, you'll be fine. Some people go their whole life without one

      • However they can come in handy sometime

28


Google docs and spreadsheets l.jpg
Google Docs and Spreadsheets

  • Similar to "docs"--reads and writes excel spreadsheets

    • Can't do complex "macro" functions.

  • Mariner Calc

    • Provides the basic Excel spreadsheet functions

    • Can read Excel Spreadsheets

    • Cost: $50, or with Write: $70 for the pack

29


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Let’s compare again

  • This time using a complex spreadsheet


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Presentations

  • Keynote, part of iWork Suite

    • “You’re soaking in it now”

    • Can read and write into Powerpoint format

    • Advanced features such as easy export and integration with other iApps

  • You can also create the individual slides and put them into iPhoto as a presentation

  • Note: iWork, unlike iLife, does not come free with your Mac.

31


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Other Office components

  • Database

    • For many members, spreadsheets or address book can acts as a database

    • Filemaker Pro clearly the leader

      • $299 New

      • $179 Upgrade

    • Unfortunately, many databases made in Access require Access on the computer due to special programming.

32


Desktop publishing l.jpg
Desktop Publishing

  • Microsoft Publisher Alternatives

    • iWork’s Pages again meets most of Publisher’s functions but cannot read or write it’s format

    • Quark/Indesign isn’t an alternative because they are full fledged design programs

    • Another great alternative: Swift Publisher by BeLight Software

      • $44.95 direct download

      • Powerful program!

33


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Entourage (Email)

  • Apple Mail of course

  • Online email

    • Gmail, yahoo (yahoo now has unlimited email)

  • Thunderbird

    • Cross Platform, from the Firefox crew

  • Mailsmith

    • Advanced scripting functions

  • Eudora (discontinued)

34


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Entourage calendaring

  • Of course, iCal

    • Use MissingSync to sync with your Palm

  • Google again

    • Can read/write iCal Info

  • Yahoo

  • Lots of other websites as well depending on what features you need

35


Entourage contact management l.jpg
Entourage Contact Management

  • Address Book

    • Recommend "Address Book Exporter" for mail merges

  • Google and Yahoo again

  • Note: no reason you can’t use more than one and synchronize them

  • Personally I use Address book and google for contacts and calendars

    • Web based info can be viewed from your phone!

36


Review l.jpg
Review

  • You can create word processing documents, spreadsheets, and presentations without having to pay anyone though, there are tradeoffs

  • Ditto for the less popular functions such as publishing, calendaring, email and contact management

  • All these alternatives have generous trial period

  • Embrace your choice!!

??????

37


Thanks for your time l.jpg
Thanks for your time!

  • Created by Dave Greenbaum, aka DoctorDave™: http://www.calldrdave.com, with a Macbook using Keynote and PowerSlides templates

  • Don’t forget to tip your server!

  • Permission is granted for other User Groups to use this presentation so long as credit is given to Dave Greenbaum, DoctorDave™, and the http://www.calldrdave.com is included


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