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CCH Essentials of Federal Income Taxation Chapter 6 Other Itemized Deductions ©2003, CCH INCORPORATED 4025 West Peterson Ave. Chicago, IL 60646-6085 http://tax.cchgroup.com Job Expenses and Most Other Miscellaneous Deductions

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Chapter 6

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Chapter 6 l.jpg

CCH Essentials of Federal Income Taxation

Chapter 6

Other Itemized Deductions

©2003, CCH INCORPORATED

4025 West Peterson Ave.

Chicago, IL 60646-6085

http://tax.cchgroup.com


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Job Expenses and Most Other Miscellaneous Deductions

Schedule A allows for two types of miscellaneous deductions. One type is subject to a 2% floor; the other is not.

Chapter 6

CCH Essentials of Federal Income Taxation


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Accountable Reimbursement Plans

Accountable reimbursement plans must provide for each of the following requirements:

  • Employees must account for (substantiate) their expenses to the employer

  • Employees must return any reimbursement in excess of the substantiated expenses covered under the arrangement

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CCH Essentials of Federal Income Taxation


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Business Expense Records

Employee business expense records must include six elements:

  • Amount

  • Date

  • Place

  • Business purpose

  • Business relationship

  • Identity of individuals

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Unreimbursed Expenses

Unreimbursed employee business expenses reported on Form 2106:

  • Vehicle(s) used for business

  • Parking fees, tolls, and local transportation

  • Travel while away from home, including lodging, airfare, car rental, etc.

  • Other business expenses not included elsewhere on Form 2106

  • Meals and entertainment

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CCH Essentials of Federal Income Taxation


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Other Business Expenses Reported on Form 2106

  • Vehicle expenses

  • Parking fees, tolls, and transportation that do not involve overnight travel

  • Travel expenses

  • Meals and entertainment expenses

Chapter 6

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Deductible Vehicle Expenses

  • Depreciation

  • Lease and rental payments

  • Gasoline, oil, and lubrications

  • Insurance, license, and auto club fees

  • Maintenance, repairs, and parts

  • Personal property taxes

  • Garage rent

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CCH Essentials of Federal Income Taxation


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Parking Fees, Tolls, and Transportation That Do Not Involve Overnight Travel

Employees can claim deductible parking and other transportation expenses regardless of whether the standard rate or the actual expense method of reporting is used. Employees using transportation in the course of business or work can deduct the costs of local transportation expenses. Deductible expenses include the costs of parking (away from work), tolls, cab fares, buses, trains, airfares, and shuttles.

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CCH Essentials of Federal Income Taxation


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Travel Expenses

Employee travel expenses include amounts paid or charged when an employee is temporarily away from home overnight for work-related reasons.

Instead of keeping receipts for all travel expenses, the employee can use the IRS’s per diem rates for travel.

Employees who combine business and pleasure on the same trip face limits on the deduction.

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Meals and Entertainment Expenses

Two categories of meals and entertainment exist:

  • While doing business with clients and associates

  • While traveling

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Other Business Expenses Reported

  • Union dues

  • Licenses and insurance

  • Uniforms and safety equipment

  • Employee physical

  • Equipment, telephones, and computers

  • Supplies

  • Education

  • Job or employment search

  • Office in home

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Miscellaneous Deductions Reported on Schedule A

The three primary categories of other nonbusiness expense include the following:

  • Expenses paid to generate or collect income

  • Costs to manage, conserve, or operate income-producing property

  • Funds spent to determine, contest, pay, or claim a refund of any tax

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Hobby Loss

Factors used in deciding whether an activity is a business or a hobby:

  • The taxpayer’s expertise in the area

  • Whether the taxpayer keeps separate books and records for the activity

  • Whether the activity showed profits in some years and losses in others

  • The amount of occasional profits the taxpayer earned from the activity

  • The relative amount of pleasure the taxpayer derives from the activity

  • The extent to which the taxpayer depends on the activity for financial support

  • The time and effort the taxpayer devotes to the activity

  • The taxpayer’s past success with other activities

  • The taxpayer’s expectation that the property used in the activity will rise in value

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Illustrations of Other Expenses

  • Safe deposit box

  • Investment advice

  • Subscriptions to financial newspapers, financial newsletters, mutual fund reports, financial magazines, etc.

  • Investment fees

  • Investment seminars and conventions

  • Financial planners

  • Clerical help, office expenses, and postage

  • Collection fees

  • Legal, accounting, and related software

  • Bank/trustee costs for investment or retirement plans

  • Limited depreciation on computer used for investment

  • Appraisal fees for casualty loss or charitable contributions

  • Repayment of excess social security received

  • Trustee’s commission to administer a revocable trust

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Other Miscellaneous Deductions

  • Gambling losses

  • Impairment-related work expenses

  • Nondeductible expenses

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Nondeductible Expenses

  • Personal rent, insurance, repairs, and telephone

  • Illegal bribes and kickbacks

  • Life insurance premiums

  • Personal disability insurance

  • Losses from sale of the taxpayer’s home, car, or furniture

  • Costs of meals while working late

  • Adoption costs (may qualify for a tax credit)

  • Funeral costs, including the lot

  • Election campaigning

  • Political contributions

  • Personal bank fees

  • Parking tickets and fines

  • Hobby losses in excess of income

Chapter 6

CCH Essentials of Federal Income Taxation


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