Speed Weeding the Garden
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Speed Weeding the Garden Developing evaluation criteria Contracting with library movers Negotiating process with library storage facility Purchasing supplies Barcode scanners and printers Markers/dots for color coding Cardboard storage trays Assembling teams

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Speed Weeding the Garden

  • Developing evaluation criteria

  • Contracting with library movers

  • Negotiating process with library storage facility

    • Purchasing supplies

      • Barcode scanners and printers

      • Markers/dots for color coding

      • Cardboard storage trays

  • Assembling teams

  • Documenting weeding procedures

  • Establishing timelines to allow parallel processes

  • Generating reports and lists to assist with weeding decisions

    • Materials already in storage

    • Monographic series indexed in Medline

    • Brandon-Hill Lists

    • Journal volumes in electronic format

  • Planning for uninterrupted patron and library services

  • Marking volumes for discard, retention and storage

  • Measuring linear feet and counting volumes

  • Reading barcodes for discards and storage

  • Changing location codes and deleting records

  • in ILS using barcodes

  • Monitoring the move for quality control

  • Problem: How to accelerate the process of a project intended to take one year

    Speed Weeding: When Space Needs are on the Horizon

    Karen Grigg, Associate Director, Collection Development Services; Charlie S. Lackey, AHIP, Assistant Director, Cataloging and Bibliographic Services;

    Beverly Murphy, AHIP, Assistant Director, Marketing and Publications and Webmaster; Richard A. Peterson, AHIP, Deputy Director; and Patricia L. Thibodeau, AHIP, Associate Dean for Library Services & Archives, Duke Medical Center Library & Archives, Durham, NC

    Weed-free Garden on the Horizon!

    Existing Garden

    Most pre-1985 journals stored

    Most pre-1995 books stored or de-selected, depending on usage

    Duplicates and rarely used materials discarded

    Post-1995 and heavily used books kept

    Majority of conference proceedings and foreign titles deselected due to low usage

    • Weeding project already planned

    • Largest floor of library reassigned to health system

    • Major space crunch on campus

    • Collection to be weeded and moved in four months!

    • Off-campus storage provided opportunities for choices

      • Retain in collection

      • Store off-campus

      • De-select item

      • Offer to UNC Chapel Hill’s Health Sciences Library

    Tending the Garden

    • Benefits from partnership with School of Medicine and Health System

      • Funding for storage

      • Free copying/scanning of stored items

      • Renovations to library

    • Fewer stacks needed, creating more space for patrons

    • Collection more relevant and easier to use


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