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MANAGEMENT OF GOVERNMENT INFORMATION IN KENYA BY GEORGE G. SHIBANDA AG. UNIVERSITY COLLEGE LIBRARIAN WESTERN UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY P.O. BOX 190-50100 KAKAMEGA, KENYA [email protected] , [email protected] 0733-407740/254-056-31375 Fax: 254-056-30153

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management of government information in kenya
MANAGEMENT OF GOVERNMENT INFORMATION IN KENYA

BY GEORGE G. SHIBANDA

AG. UNIVERSITY COLLEGE LIBRARIAN

WESTERN UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY

P.O. BOX 190-50100 KAKAMEGA, KENYA

[email protected], [email protected]

0733-407740/254-056-31375

Fax: 254-056-30153

A PAPER FOR THE JOINT FAIFE/GIOPS WORKSHOP IN ADDIS ABABA ETHIOPIA, MARCH 29-30, 2006

abstract
ABSTRACT
  • Over 50 per cent of the Kenyan imprint constitute official publications.
  • Nature of information is advisory, scholarship and research.
  • Indigenous publishing firm for production of cheap textbooks.
  • Hiring private or commercial publishing firms is evident.
  • Legal instrument supporting publishing activity.
introduction
INTRODUCTION

Kenya Government publications emanate from:

  • Ministries and department, local governments (councils), judiciary, parastatal organizations, commissions and government education institutions.

Government publications contain very important information on:

  • Legal matters, education, agriculture, economics, health and environment.

To impact on the day today lives of Kenyan citizens requires: appropriate format, timely access, cheaply and adequate.

Education sector rely on government publications to support:

  • curriculum in terms of textbooks.
  • Research information needs.
slide4
The Kenya Government National Development Plan 1997-2001 provides for information resources and management.
  • The Kenya Gazette Supplement No. 63, 2005 provides for access to information emphasizing the right of citizen to access information held by the state. The Universal Bibliographic Control (UBC) approach.
  • Sustainable professional efforts to bring to light all that is published.
slide5
Parastatal reports and research finds use in further research, planning, education, training and extension.
  • The Kenyan government publishing and printing houses meet official publications timely and cheaply to equip its people with official information conveniently.
problem conceptualization
PROBLEM CONCEPTUALIZATION
  • Multiplicity of Government publishing lines, nature, range and scope of publications.
  • The Kenya Government publications lie in situ.
  • Professional and international efforts to bring to light all that is published for common good requirement.
lead questions
LEAD QUESTIONS
  • Whether Kenya’s bibliographic control activities inlcude government published information for ease of identification?
  • Whether all Kenya government information is available to people through organized centers of knowledge, information system and services?
2 assumptions
2. ASSUMPTIONS
  • Government information needs are common among Kenyans and Kenyan insitutions.
  • The Kenya Government ministries, departments and parastatal institutions form a strong corporate author base.
  • The Kenya Government information emanates from vibrant publishing house.
  • There exists and infrastructure for information accessibility and document delivery.
  • Documents description meet international standards.
  • Language is not a barrier in information utilization.
3 objectives of government information
3. OBJECTIVES OF GOVERNMENT INFORMATION
  • Access to government policy and legal matters.
  • Democratization of the citizenry.
  • Cost-benefit analysis
  • Education based
  • Research based
  • Indigenous role player
4 characteristics of government information
4. CHARACTERISTICS OF GOVERNMENT INFORMATION
  • Involve official bodies at all levels annually.
  • Important and authoritative in nature.
  • Contain legislation, statement of government policy, debate on current topics of importance, reports of government sponsored research, official histories, statistical data.
  • Information appears virtually in all subject format including book, periodical, map, electronic.
slide11
Government Printers covers reports, legislation, government policy reports and statistics.
  • Kenya Literature Bureau , Jomo Kenyatta Foundation, Kenya Ordinance Survey and University Presses.
  • Outsourcing commercial publishing.
5 generation lines
5. GENERATION LINES
  • THE KENYA GOVERNMENT PRINTERS - Legislation, government policy, debates, reports and statistical data.
  • KENYA ORDINANCE SURVEY - Production of cartography maps and survey works.
  • KENYA LITERATURE BUREAU/JOMO KENYATTA FOUNDATION – School and tertiary education textbooks
  • UNIVERSITY PRESSES – Moi University, University of Nairobi - University level textbooks.
  • GOVERNMENT DOCUMENTATION SERVICES – Engage in film, video production at local levels.
  • COMMERCIAL HOUSES - Government outsourcing for publishing activities on research activities and service operations.
6 legal instrument on government information
6. LEGAL INSTRUMENT ON GOVERNMENT INFORMATION

Kenya Government National Development Plan 1997-2001

  • Information resources and management.
  • Systematic flow of and access to information.
kenya gazette supplement
KENYA GAZETTE SUPPLEMENT
  • The Kenya Gazette Supplement No. 63, 2005 access to information.
  • The right to demand the correction or deletion of untrue or misleading information.
  • The state to publish and publicize all important information affecting the nation.
legal deposit act 1987
LEGAL DEPOSIT ACT (1987)
  • The Books and Newspapers Act (revised 1987) deposit and registration of books and newspapers published in Kenya
  • Registrar to keep returns and registers of books and newspapers.
  • Exempts books and newspapers printed or published by or on behalf of the Government.
  • Kenya National Library Services (KNLS), Kenya National Archives and the University of Nairobi are depository centres.
7 bibliographic control in information management
7. BIBLIOGRAPHIC CONTROL IN INFORMATION MANAGEMENT

UNIVERSAL BIBLIOGRAPHIC CONTROL (UBC)

  • Creation of a world wide system for the control and exchange of bibliographic information.
  • Makes universally and promptly available, in a form which is internationally acceptable, basic bibliographic data on all publications issued on all countries.
slide17
UNIVERSAL AVAILABILITY OF PUBLICATIONS (UAP)
  • Availability of published material to intending users.
  • Availability of publications at all levels of society.
  • Ease of identification via national bibliographies and subsequently readily available for use.
8 government information missing link
8. GOVERNMENT INFORMATION MISSING - LINK
  • Kenya National Development Plan 1997 -2001 – confidentiality, costly, inaccessible and untraceable.
  • The Kenya Gazette Supplement No. 63, 2005 – official bureaucracy typical public ownership syndrome.
  • Role of referendum of November 2005.
  • The Books and Newspapers Act (revised 1987) exempting Government publications.
  • Government information is unavailable at the Registrar’s records.
slide19
The Universal Bibliographic Control Programme
  • Kenya National Bibliography (KNB) – Inadequate coverage.
  • Legal exemption on Government publications.

The Universal Availability of Publications (UAP)

  • Lacks conformity with the UAP programme concept.
  • Lacks international standard Book numbers and International Standard Serial Number.
  • Kenya National Bibliographic (KNB) – inadequate coverage of official information.
  • Classification or confidentiality of official information.
  • Public restricted access in government libraries.
9 tracing government information
9. TRACING GOVERNMENT INFORMATION

INSTITUTION

  • Parliament – parliamentary debates recorded in the Hansard.
  • Judiciary – contains Laws, court decision, recommendations of presidential commissions.
  • Ministries/Departments – administrative reports, five year plans, Parliamentary proceedings, Laws, statistics, general reports, Economic policy plans and maps/survey plans, extension services.
  • Local Authorities/Government – Council committee minutes, committee plans and reports, Laws, statistics.
bibliographic control services
BIBLIOGRAPHIC CONTROL SERVICES
  • Government Printers Catalogue – available catalogue on government publications is 1977 edition.
  • Government Printers Bookshop is the current source.
  • Kenya Gazette – weekly publication by the Government Printers. It lists all government publications published by the Government Printers.
  • Kenya National Archives Catalogue – listing of government publications within its collection. – ‘A guide to the Kenya National Archives’.
  • Kenya National Bibliography (KNB) – a listing of all Kenyan imprints. It is an annual tool for books and periodicals.
slide22
Kenya Publishers Catalogue – list all books produced by publishers under Kenya Publishers association.
  • The Library Of Congress (Nairobi office) – Library of Congress list is bimonthly with an annual supplement. It includes government information.
  • University of Nairobi – National Union Listing of Periodicals – contains periodical holdings in libraries within East Africa
  • African Bibliography – It is annual and edited by Hector Blackhurst.
  • The African Publishing Companion: a resource Guide by Hans Zell Publishing Consultants.
slide23
Government libraries and information centres guides include:
  • Accession lists
  • Subject indexes
  • Union catalogues listings
  • General indexes/abstracts.
10 challenges
10. CHALLENGES
  • The right to access government information.
  • Put in place an Information service infrastructure that looks into telecommunication deployment, digital divide, hybrid libraries (internet based information services) and creation of repositories.
  • Creation of databases and development of content information.
  • Placing of content on the Internet in local languages
  • The implicit cost in generating/creating knowledge and information access and use.
  • Developing village ICT centres/Telecentres.
11 way forward
11. WAY FORWARD
  • IFLA in partnership with World Bank, UNESCO, CIDA, SIDA,USAID and national institutions jump-start activities to manage and access government information.
  • Need to incorporate government information in the information society concept.
12 conclusion
12. CONCLUSION
  • Need to recognize that access to knowledge and information is fundamental.
  • Need to recognize that government information is plenty yet scanty.
  • Forming consortiums and collaborations with deployment of ICTs.
  • Creating an enabling environment for tracing, acquiring, organizing for access, retrieval and utilization of government information.
13 bibliography
13. BIBLIOGRAPHY
  • Kenya Government Printers. 1977. Catalogue of Government Publications. Nairobi Government Printers.
  • Gundu, Shibanda. 1991. Acquisitions trends and the relevance of Universal Bibliographic control in Kenya. A paper presented at the Kenya Library Association. Nairobi 10 -12 April.
  • Maxwell, Christine. 2000. Global trends that will impact universal access to information resources. http://www.isoc.org
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