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VA-Based Stanford Faculty Research Administration: PAIRE Transition PowerPoint PPT Presentation

VA-Based Stanford Faculty Research Administration: PAIRE Transition Outline Description of Agreement Financial Impact Procedural Changes Principles Questions and Answers Description of Agreement

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VA-Based Stanford Faculty Research Administration: PAIRE Transition

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VA-Based Stanford Faculty Research Administration: PAIRE Transition


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Outline

  • Description of Agreement

  • Financial Impact

  • Procedural Changes

  • Principles

  • Questions and Answers


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Description of Agreement

  • PAIRE will take over administration of the sponsored projects for VA-based Stanford faculty when 50% or more of the project is conducted at the VA

    • Effective 7/1/06, proposals submitted by PAIRE

    • Transition of awards as PIs receive new competitive award; award transfers will be effective 1/1/07

    • Directly affects 3% (22/730) of SOM faculty


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Description of Agreement

  • PAIRE can provide administrative support locally more effectively than Stanford can provide at a distance

  • PAIRE will improve resources and support for VA-SU PIs by investing in infrastructure

    • Additional administrative, IT, and janitorial staff

    • Equipment and space improvements

    • 10% MTDC discretionary accounts

    • Recruitment packages


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Description of Agreement

  • Investment initially funded by PAIRE reserves, longer term paid for through:

    • F&A recovery at the A-122 rate (higher due to uncapped administration rate; currently at 37% for PAIRE, expected increase to ~46%), and

    • The VERA research allocation, which will increase as the total volume of research PAIRE administers increases; ~50% of that increase is promised to PAIRE for improved resources

  • PAIRE will be responsible for compliance

  • They will continue to use Stanford’s IRB and EH&S on a contract basis

  • Stanford will have representation on PAIRE Board


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Responsibility for Activities

PAIRE

  • Peer reviewed, VA approved research

  • Projects with >50% direct costs, less equipment, at VA

  • Non-governmental clinical trials with majority of subjects recruited through VAPAHS

  • Gifts for Stanford employees when intent of donor is unambiguous, funds are unrestricted and designated for activity in VA space

Stanford

  • Existing awards until next renewal/new award arrives

  • Projects with <50% direct costs, less equipment, at Stanford

  • All NIH “K” awards

  • All training grants

  • Awards restricted to educational institutions or Stanford personnel

  • Gifts for Stanford


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Financial Impact

  • Costs include:

    • Time and effort for a transition team

    • Ongoing costs for JPA management

    • “Retained” costs (not able to “staff down” in individual departments)

    • A/R carrying costs


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Financial Impact

  • Stanford loses the F&A costs associated with grants which move to PAIRE

  • A “JPA” rate has been set for the first year at the off-campus rate of 28%; this is meant to reimburse Stanford for the cost of managing the Joint Personnel Agreements for faculty and staff contracted to PAIRE


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Procedural Changes

  • Proposal Submissions:

    • PAIRE will route a PAIRE Routing Form to the RPM for review/approval via email

    • RPM routes to Department for review/approval

    • Dept routes back to PAIRE w/copy to RPM


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Procedural Changes

  • Award Transfers:

    • When a PI receives a new competitive award, we will review all of their awards and transfer them to PAIRE

    • Transfers effective 1/1/07

    • First round of transfers include:

      Fredric Kraemer, Eugene Butcher, Ralph Rabkin,

      Tony Wyss-Coray, and Katrin Chua


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Procedural Changes

  • Effort management via MOU

    • PAIRE will maintain MOU in their effort management/reporting system

    • RMG will have access to PAIRE database to confirm pending and active award information

    • PAIRE will work with RMG to confirm pending and active award information


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Procedural Changes

  • JPAs vs. Subcontract:

    • PAIRE will issue a JPA to provide salary reimbursement for each Stanford employee devoting effort at the VA

    • When there is a separate scope of work conducted at Stanford, PAIRE will issue a subcontract agreement


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Procedural Changes

  • JPA process:

    • per person agreement

    • renewed annually

    • amendments issued to adjust effort and salary commitments

    • Stanford creating a JPA Administrator position to manage JPA process


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Principles

  • The purpose of the agreement is to enhance the investigative environment for Stanford faculty doing research at the VA.

  • No organization or faculty member should be negatively impacted by the agreement (do no harm).

  • There will be joint periodic review of the viability and benefits of the agreement.

  • Stanford University and the School of Medicine will have meaningful representation on the PAIRE board.

  • A dispute resolution committee will be formed with Stanford and PAIRE members.

  • PAIRE has legal accountability for conduct of this research.

  • PAIRE is responsible for ensuring compliance with all applicable laws and regulations

  • PAIRE is responsible for reasonable and appropriate transition costs.

  • PAIRE indemnifies Stanford University and the School of Medicine against any liability arising from such grants.


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Questions


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