Chatham county motor pool
Download
1 / 17

Chatham County Motor Pool Who - PowerPoint PPT Presentation


  • 432 Views
  • Updated On :

Chatham County Motor Pool. Who, what, when, where, why (and how). Brief History. Fleet study in 1999 Major findings: Underutilized vehicles Double-dipping Low utilization based partly on perception of vehicle quality Creation of the Vehicle Replacement Reserve in FY 2000 or 2001

Related searches for Chatham County Motor Pool Who

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Chatham County Motor Pool Who' - benjamin


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
Chatham county motor pool

Chatham County Motor Pool

Who, what, when, where, why (and how)


Brief history
Brief History

  • Fleet study in 1999

  • Major findings:

    • Underutilized vehicles

    • Double-dipping

    • Low utilization based partly on perception of vehicle quality

  • Creation of the Vehicle Replacement Reserve in FY 2000 or 2001

  • Driver Policy drafted by Leadership Team


Brief history1
Brief History

  • Driver Policy effective July 1, 2004

  • MVRs run on all existing employees

  • Feedback requested from all departments on motor pool

  • Committee to discuss questions/feedback

  • Procedures drafted; software designed; fence installed (still going on); vehicles purchased

  • Motor pool implementation effective January 1, 2005


Goals of the motor pool
Goals of the Motor Pool

  • Safe, accessible vehicles

  • Perception of high quality vehicles

  • Sharing/pooling of vehicle resources

  • Cost savings

  • Better management and oversight of vehicle resources


Components
Components

  • Web-based reservation system

  • Two “lots”

  • Pittsboro

    • 7 new passenger vehicles

    • New DSS on call vehicle (can be used for day trips)

    • Truck

    • New Hatchback and SUV on order

  • Siler City

    • 2 new passenger vehicles

    • New DSS on call vehicle (can be used for day trips)

  • Both lots will be supplemented by additional vehicles moved from departments


Moved from departments
Moved from Departments???!

  • Most “unassigned” vehicles will be reassigned to the motor pool

    • Exception is special use vehicles

  • Advantage:

    • Department no longer responsible for maintenance

  • The reassignment won’t take place until we are sure the motor pool is functioning properly


When can mileage be reimbursed at full rate
When Can Mileage Be Reimbursed at Full Rate?

  • “Non-reporting” trips to pick up a vehicle

  • Round trips of less than 10 miles

  • Trips from downtown PBO to Waste Management

  • One-way trips to Siler City or Pittsboro

  • When a motor pool vehicle is not available AND the employee attempted to reserve a vehicle

  • DSS on-call

  • All other trips are reimbursed at one-fourth the rate


Steps
Steps

  • Reserve vehicle using web

  • Present ID; pick up key and inspection checklist

  • Pick up vehicle and inspect it

  • Drive to and from destination

  • Refuel if gas gage is under ¾ tank; remove trash from the inside

  • Complete inspection checklist; return it and the key (use the key box if after hours)


Web demonstration
Web Demonstration

  • http://www.chathamfleet.com



Fleet coordinator
Fleet Coordinator


Who can drive
Who Can Drive

  • Employees, interns, and volunteers who meet the requirements of the driver policy:

    • Valid North Carolina driver’s license

    • Refer to Section 6 of Driver Policy

  • You can transport anyone on official county business, including employees of other jurisdictions; they should NOT drive


Before anyone drives
Before Anyone Drives

  • Must have driver record check (MVR)

  • Must have a Fuelman PIN


When can vehicles be taken home
When Can Vehicles Be Taken Home?

  • When the employee’s home is closer to the destination than the motor pool lot

  • When the employee must travel more than 10 miles to pick up a vehicle AND the motor pool lot is not “on the way”

  • Returning vehicles to Siler City at night is employee’s choice

  • DSS on-call


Personal use allowed
Personal Use Allowed

  • Incidental personal use, which is on the way, and there is no significant mileage accumulated

  • For overnight travel, use for eating and ethical and legal leisure activities that don’t result in significant mileage accumulation


Penalty for violation
Penalty for Violation

  • Loss of motor pool privileges; seriousness could warrant disciplinary action, including dismissal

  • Any employee who does not have motor pool privileges is not eligible to receive any mileage reimbursement.


What next
What Next?

  • Train your employees on use of the motor pool, including software and procedures

  • Monitor travel reimbursement requests closely to ensure compliance


ad